DVPR ALL IN

All cards from all the chapters. Some cards could have a bad format, I'm not gonna fix that

project

A temporary endeavor undertaken to create a unique product, service, or result.

Project Management

The application of knowledge, skills, tools, and techniques to project activities to meet project requirements

project sucess

Project met scope, time, and cost goalProject satisfied the customer/sponsorThe results of the project met its main objective

project manager responsabilities

planning, scheduling, coordinating, working with people

program

group of related projects managed in a coordinated way to obtain benefit and control

program manager

A person who provides leadership and direction for the project managers heading the projects within a program to reach a goal

Project portfolio management

When organizations group and manage projects as a portfolio of investments that contribute to the entire enterprise's success so

portfolio manager

help their organizations make wise investment decisions by helping to select and analyze projects from a strategic perspective

Skills for project manager

Project management body of knowledge application area knowledge, standards, and regulations project environment knowledge general management knowledge and skills soft skills or human relations skills

top 10 most important project manager skills

people skills
leadership
listening
integrity, ethical behavior, consistent
string at building trust
verbal communication
strong at building teams
conflict resolution/management
critical thinking, problem solving
understands, balance priority

Leaders

focus on long term goals and big picture objectives while inspiring people to reach those goals

manager

deals with the day-to-day details of meeting specific goals

Phases of project :

Thinking - Doing - Closing

Scope

Entails a clear vision and an agreement on the outcomes of the project.

Steps of defining the scope of a project

Identify project needs Confirm the objectives and goals of the project (SMART guideline) Project scope description (feature and functioning required) Expectations and acceptance Identify constraints Identify necessary changes

SMART

Specific, Measurable, Achievable, Realistic and completed within a specific Timeframe

Project quality management

All processes and activities needed to determine and achieve project quality

Definitions of quality

meeting the needs of customers Fit for use

Product quality

Can be checked testing based on mutual approved test requirements by developer and (end) user and project owner

Planning

Based on product and work defined Must be continuous throughout the project

Cycle of planning/ project phasing

Think - Agree - Do/Act - Check - Deploy (deliver) - Close

Cost management

Process of estimating, allocating and controlling the costs in a project

4 major anchor point to manage a project

Scope Quality Time Money

The actor in the project organisation

Demand (customer) Supply (developer) Project owner (person who has the moneybag💰)

PBS

Product breakdown structure

Quality review

Structured procedure designed to assess whether a deliverable is 'fit for purpose' or conforms to requirements

Roles involved in quality review procedure

Review chairperson, producer and reviewers

Basic steps in quality review

Preparation Review meeting Follow up

Risk

Set of events that will have an effect on achieving project objectives

Risk log

Provides a record of identified risk related to the project

Threats

Negative risk

Opportunites

Positive risk

Ways to deal with threats

• Avoid • Escalate • Transfer • Mitigate • Accept

Ways to deal with opportunities

• Exploit • Escalate • Share • Enhance • Accept

Probability/Impact matrix

Lists the relative probability of a risk occuring in one side of a matrix or axe on a chart and the relative impact of the risk occuring to other

Risk factor

Numbers that represent the overall risk of specific events based on their probability of occuring and the consequences to the project if they do occur

Project issue

Term used to convey any concern, query, request for change, suggestion or specifications raised during the project

Issue log

Capture and maintain information on all of the issues that are being formally managed

Key difference between issue and risk

One has occured and the other is a potential

Project quality

Degree to which a set of inherent characteristics fulfils requirements

Planning quality

Identifying which quality standards are relevant to the project and how to satisfy them ( Process include in project quality )

Performing quality control

Monitoring specific project results to ensure that they comply with the relevant quality standards

Functionality

Degree to which a system performs its intended function

Feature

System's special characteristic that appeal to users

System output

Screen and reports the system generates

Performance

Adresses how well a product or service performs the customer's intended use

Reliability

Ability of a product or service to perform as expected under normal conditions

Maintainability

Adresses the ease of performing maintenance on a product

Outputs of quality control

• Acceptance decisions • Rework • Process adjustments

Conformance

Delivering products that meet requirements and fit for use (prevention)

Cost of nonconformance

Taking responsibility for failure or not meeting quality expectations

Prevention cost

Cost of planning and executing a project so it is error free withing an acceptable error range (one of the cost categories related to quality)

Appraisal cost

Cost of evaluating processes and their outputs or ensured quality (one of the cost categories related to quality)

External failure cost

Cost that relates to all errors not detected and corrected after delivered to the customer (one of the cost categories related to quality)

Internal failure cost

Cost occured to correct and identified defect before the customer receives the product (one of the cost categories related to quality)

Measurement and test equipment costs

Capital cost of equipment used to perform prevention and appraisal activities (one of the cost categories related to quality)

Cost categories related to quality

• Prevention cost • Appraisal cost • Internal failure cost • External failure cost • Measurement and test equipment costs

Change management

Comprehensive, cyclic, structured approach for transitioning individuals, groups and organizations from a current state to a future state with intended business benefits

Forecasting over a long-time horizon

Is not longer possible because the rate of change is accelerating. Therefore, organizations needs to have a robust change process

Changes involve :

• Innovation • Improvement / Optimization • Relationship with stakeholders and customers

Governance board

Ensures that the change process remains aligned with the organization's strategic vision and direction

Sponsors

Provides ressources required for change

Leads

Manages the overall change management process and implementation

Integrators

Implements the changes

Agents

Early adopters & beta testers

Recipients

People directly or indirectly impacted by a change

Who should be incorporated during change

• Governance board • Sponsors • Leads • Integrators • Agents • Recipients

Human factor

The brain interprets change as a threat

Bridge's transition Model

Change transition with • Ending (identification of loss) • Neutral zone (time where the old is gone and new isn't fully operational) • New beginnings ( release of energy in an expression of a fresh identify)

Change Life Cycle Framework

Formulate changesPlan changeImplement changeManage transitionSustain change

Formulate change

• Identify need for change • Assess readiness for change (for all that will be impacted or needed for the change) • Delineate scope of change (clarify outcomes)

Plan change

• Define change approach • Plan stakeholder engagement • Plan transition and integration

Implement change

• Prepare organization for change • Mobilize stakeholders • Deliver project outputs

Manage transition

Transition outputs into businessMeasure adoption rate and outcome/benefitsAdjust plan to address discrepancies

Sustain change

Ongoing communication, consultation, and representation of stakeholdersConduct sensemaking activities (make sense of what is happening during the change)Measure benefits realization

Success factors of change

Perform change with peopleHave a clear description and vision, communicate it during the whole process and be open for dialogueBuild in some flexibility

Barriers for changes

Lack of funding/ressourceCulture that resists changeLack of clear vision on the future

Change request form

Form is used to request, approve, and track project related changes

Change advisory board CAB

group of people (at least one representative from all the groups affected) who run regular meetings to assess, prioritize, authorize and schedule changes as part of the change control process

Key deficit of unsuccessful changes

Missing communicationMissing incorporation of employeeMissing qualificationLack of leadership from the management

Requirement

Constraint of what should be implemented

Functional requirements (FRs)

Describe the functionality of the system

Non functional requirements (NFRs)

Describes system properties (performance, usability, security, maintainability)

Requirements should be

UnambiguousShortFeasiblePrioritizedTestableConsistentWithout conjunctions (and / or)

Agile project management

Iterative development methodology that values human communication and feedback, adapting to changes and producing working results

Agile manifesto

Individual and interactions over processes and toolsWorking software over comprehensive documentationCustomer collaboration over contract negotiationResponding to change over following a plan

Agile pros

Short deadlines → productivity and efficiencyFlexibilityClient-Facing

Agile cons

Potential for overlap or unnecessary effort spentWork can get lost with miscommunicationTimeline uncertain

Waterfall pros

Concrete planWorkflow more structuredLess time spent in requirements establishment

Waterfall cons

Process can take longerGoing back ground each phase is a timely processNot very flexible

Scrum

Agile framework that enables development of complex products in complex environments

Scrum framework principles

TransparencyInspectionAdaption

Scrum roles

Product ownerDevelopment teamScrum master

Scrum master

Responsible for the scrum processLeader, coachTeaches and promotes Scrum theory, practice and rules

Product owner

Responsible for maximizing the value of the product and the work of the dev teamManages the product backlog

Product backlog

List of everything which might be needed for the product. It is the single source of requirement

Sprint planning meeting goals

Which work to complete in the next sprint and how ?

Sprint backlog

Set of items (increments) selected from the product backlog to work during the upcoming sprint

Type of meetings during sprint

Sprint Daily meetingsSprint Review meetingSprint retrospective

Sprint daily meeting

⏱️ 15min/day What was done the day after, what will be done today, and small issues