Year 11 ICT: Advanced Word Processing

Vocabulary flashcards covering key concepts from Year 11 ICT Advanced Word Processing, including mail merge, macros, and document templates.

Mail Merge

A feature in Microsoft Word that allows you to create a set of documents that are essentially the same but contain unique elements (such as personalized letters, envelopes, or labels) by combining a main document with a data source.

Main Document

The template or base document (such as a letter template) selected in Microsoft Word to be combined with a data source in a mail merge.

Data Source

A file, such as an Excel spreadsheet, Access database, or Outlook contacts list, that provides recipient-specific information for a mail merge.

Merge Fields

Placeholders (such as «FirstName», «Name», or «Address») inserted into a document where personalization is needed during a mail merge.

Macro

A recorded sequence of actions or commands in Microsoft Word that can be saved and replayed to automate repetitive tasks.

Visual Basic for Applications (VBA)

The programming language in which Microsoft Word macros are written and edited for advanced functionality.

Automatable (Characteristic of Macros)

A characteristic of macros describing their capability to record keystrokes, mouse clicks, and commands.

Customizable (Characteristic of Macros)

A characteristic of macros describing their capability to be edited in VBA for advanced functionality.

Assignable (Characteristic of Macros)

A characteristic of macros describing their ability to be linked to keyboard shortcuts or buttons on the Quick Access Toolbar.

Template

A pre-designed document in Microsoft Word that serves as a starting point for new files, including formatting, styles, layouts, and placeholders to ensure consistency.

.dotx

The standard file extension used for saving a Microsoft Word template.

.dotm

The file extension used for a macro-enabled Microsoft Word template.

Reusable (Characteristic of Templates)

A characteristic of templates that allows a user to create a file once and use it multiple times without altering the original.

Consistent (Characteristic of Templates)

A characteristic of templates that ensures uniform branding, fonts, and layouts across documents.

Extendable (Characteristic of Templates)

A characteristic of templates indicating that they can include macros (.dotm) for added functionality.