Miami-Dade County Leave Manual Practice Flashcards

Comprehensive vocabulary flashcards covering leave types, rules, eligibility criteria, accrual formulas, and policies from the Miami-Dade County Leave Manual.

Continuous Service

All creditable pay periods of service as a full-time career service employee between the date of hire and the date of separation, including specified military service and prior continuous service for employees reinstated from a layoff list.

Creditable Pay Period

A pay period during which an employee is in pay status for more than half the number of hours in the employee's regular bi-weekly work schedule (e.g., in excess of $40\text{ hours}$ for an $80\text{-hour}$ pay period, or in excess of $48\text{ hours}$ for a $96\text{-hour}$ pay period).

Leave Anniversary Date

The day following the completion of an employee's twenty-sixth ($26\text{th}$) creditable pay period.

Leave Year

The basic period for maintaining employees' leave records, consisting of twenty-six ($26$) creditable pay periods.

PAR (Payroll and Attendance Record)

The official County document utilized for recording employee hours worked and leave usage.

Job Basis

Classifications whose incumbents are designated as exempt from overtime compensation.

Status Code AA (Permanent)

Status code assigned to a full-time classified service employee who has successfully completed their probationary period.

Status Code AB (Probationary)

Status code utilized when an employee is newly hired into a full-time classified service position.

Status Code AC (Exempt)

Status code used for full-time employees exempted from the classified service under Section 2-41 of the Miami-Dade County Code, for which no probationary period is served.

Status Code AD (Temporary)

A provisional or short-term non-career service appointment not to exceed $6\text{ months}$ in any one year unless approved by the Human Resources Department.

Annual Leave (Leave Code A)

Paid time off granted at a basic policy rate of $80\text{ hours}$ for one year of continuous full-time service for $40\text{-hour}$ workweek employees ($96\text{ hours}$ for $48\text{-hour}$ employees; $120\text{ hours}$ for Attorneys and Law Clerks).

Longevity Annual Leave

Additional annual leave awarded on the employee's leave anniversary date based on years of continuous service, beginning at $8\text{ hours}$ after $5\text{ years}$ of service and reaching up to $80\text{ hours}$ after $20\text{ years}$ of service for a $40\text{-hour}$ workweek.

Annual Leave Waiting Period

The requirement that full-time employees complete thirteen ($13$) creditable pay periods before accrued annual leave appears on their pay check stub or can be used (waived for job basis employees).

Borrowed (Negative) Annual Leave

A provision allowing job basis employees to cover partial-day absences by borrowing against future annual leave accruals when insufficient leave is available.

Maximum Annual Leave Accumulation

The limit of accrued annual leave that can be carried over into the next leave year, established as $500\text{ hours}$, and updated effective November 19, 2018 to $750\text{ hours}$ for non-bargaining employees and applicable collective bargaining agreements ($240\text{ hours}$ for State of Florida employees).

Sick Leave (Leave Code S)

A paid benefit accrued at the basic policy rate of $96\text{ hours}$ per year ($4\text{ hours}$ per pay period for a $40\text{-hour}$ schedule) for continuous full-time service that accumulates without limit.

Sick Leave Conversion

The annual process where any unused portion of the first $48\text{ hours}$ ($62\text{ hours}$ for $48\text{-hour}$ employees) of sick leave earned during the leave year is converted into annual leave on the employee's leave anniversary date.

Sick Leave Separation Payout Maximum

A standard maximum payout limit of $1{,}000\text{ hours}$ of accrued unused sick leave paid out upon retirement or resignation in good standing, unless the employee has reached $30\text{ or more years}$ ($33\text{ or more years}$ if hired on or after January 1, 2015), which yields $100\%$ of the total balance.

Sick Leave Death Benefit

Policy stipulating that the beneficiary of a deceased County employee receives $100\%$ of the deceased employee's accumulated sick leave balance.

Floating Holiday (Leave Code FH)

Three ($3$) paid holidays granted each fiscal year (October 1–September 30) to eligible non-bargaining and designated contract employees after completing nine ($9$) pay periods, which cannot be accumulated, transferred, or cashed out upon separation.

Scheduled Holidays (Leave Code H)

The eleven ($11$) official holidays observed annually by Miami-Dade County, observed on the preceding Friday if falling on a Saturday, or the following Monday if falling on a Sunday.

Law Enforcement Appreciation Day Holiday

A designated County holiday observed annually on the Friday immediately before National Police Week.

Birthday Holiday (Leave Code BH)

A paid holiday granted annually on the employee's birthday, which must be taken within six ($6$) months of the birthday or it is forfeited.

Holiday Leave (Leave Code HJ)

Leave credited to employees who work on an observed holiday or when an observed holiday coincides with their scheduled day off; accrued up to $80\text{ hours}$ for non-job basis employees and without limit for job basis employees.

Disability Leave (Leave Code D)

A benefit providing $100\%$ of regular biweekly salary (reduced by Worker's Compensation) for up to $120\text{ consecutive calendar days}$ for employees injured in job-related accidents arising out of the performance of duty.

PAR Code DA

The specific payroll code used to record the day an on-the-job injury occurs, whether or not working time is lost.

Leave of Absence

An approved unpaid absence granted by the department director for a maximum period of one ($1$) year (with a maximum one-year extension possible), utilized for medical, job-related, personal, or military reasons.

Military Reserve Leave (Leave Code MR)

Paid leave of up to thirty ($30$) working days in a fiscal year granted to armed forces reserve or National Guard members to attend summer camp or required military obligations.

Military Active Duty Leave (Leave Code MA)

A paid leave of absence providing full pay for the first thirty ($30$) days each time an eligible employee is called to active military service during a declared state of emergency, peacetime emergency, wartime, or foreign deployment.

Bereavement Leave (Leave Code F)

Paid leave granting five ($5$) workdays of time off that is not charged to any accrued leave balances upon the death of an immediate family member.

Emergency Bereavement Leave (Leave Code FE)

Paid leave granting five ($5$) workdays charged against sick leave balances in the event of the death of an employee's mother-in-law, father-in-law, or parents of a registered domestic partner.

Emergency Sick Leave (Leave Code SE)

Paid leave of up to three ($3$) workdays per leave year charged against sick leave balances granted in the event of a life-threatening illness within an employee's immediate family.

Jury Duty Leave (Leave Code J)

Paid leave provided without limit for the hours an employee is summoned to serve on a jury, permitting the employee to retain all jury fees received.

Court Witness Leave (Leave Code CW)

Paid leave granted without limit to an employee subpoenaed as a witness in court, provided the testimony is not a regular job duty or as a party/litigant.

Educational Leave (Leave Code E)

Authorized time off with pay considered as time worked, granted without limit to attend training, seminars, conferences, or educational courses beneficial to the County.

Administrative Leave (Leave Code AD)

Time excused from work with pay authorized by the department director for County testing, Florida National Guard active state service, Competitive Selection Committee service, or emergency weather closures.

Compensatory Time (Leave Code C)

Accrued paid time off previously earned in lieu of overtime pay, which may no longer be newly granted in lieu of overtime pay.

Union Activity Leave (Leave Code Y)

Paid time off granted to designated union stewards, officers, and representatives to conduct authorized union business, collective bargaining sessions, or grievance processing.

Relieved from Duty Leave (Leave Code R)

Discretionary paid time off granted without limit by the department director to an employee under administrative investigation when it is in the County's best interest not to have them report to duty.

Compulsory Leave

The authority of a department director to require an employee suspected of physical or mental incapacity to undergo medical/psychological evaluations and remain off work until cleared to resume duties.

Suggestion Award Day (Leave Code SA)

An award of eight ($8$) hours of paid time off granted for a qualifying employee suggestion under Administrative Order 7-8, which must be used within one year of award.

Leave Without Pay (Leave Codes W, SW)

Authorized unpaid time off used when an employee has exhausted all applicable accrued leave, floating holidays, and birthday holidays.

Unauthorized Time Off (Leave Codes U, UN)

An unexcused absence without pay used when a department docks an employee's pay for unauthorized absences, with UN distinguishing an employee who failed to call.

Departmental Earned Leave Pool (Leave Code SP)

A program where members donate a minimum of eight ($8$) hours of leave to receive up to ninety ($90$) calendar days of paid pooled leave during a severe illness or injury after exhausting all personal leave.

Special Leave Donation Pool

An ad hoc solicitation program allowing employees to donate accrued leave (minimum $1\text{ hour}$) to a coworker who has exhausted all leave and faces extended absence due to serious personal or family illness.

Layoff Rights

Retention protections allowing laid-off permanent employees to preserve classification rights for two ($2$) years, including sick leave balance restoration upon repaying severance payouts if recalled.

Family Medical Leave (Leave Codes AF, DF, SF, YF, CM)

A benefit providing up to twelve ($12$) weeks of job-protected leave per calendar year under the FMLA and County Family Leave Ordinance for qualifying family or medical needs after $12\text{ months}$ and $1{,}250\text{ hours}$ of service.

Military Caregiver Leave

A special provision under the FMLA allowing an eligible family member or next of kin up to twenty-six ($26$) workweeks of leave in a single $12\text{-month}$ period to care for a covered servicemember with a serious injury or illness incurred in the line of duty.

Qualifying Exigency Leave

A provision granting up to twelve ($12$) weeks of FMLA job-protected leave to help families manage non-medical affairs arising from a National Guard or Reserve family member being deployed or called to active duty.

Domestic Leave (Leave Code WB)

An unpaid leave entitlement providing up to thirty ($30$) workdays in a $12\text{-month}$ period for employees with at least $90\text{ days}$ and $308\text{ hours}$ of service to handle medical, legal, or housing matters resulting from domestic or repeat violence.

Furlough Days (Leave Code FD)

Unpaid days off or the suspension of holiday pay authorized at the discretion of the Mayor or appointing authority in lieu of paid holidays or floating holidays.

Paid Parental Leave (Leave Code PF)

A benefit granting up to twelve ($12$) weeks of paid leave ($100\%$ base wages for the first $6\text{ weeks}$ and $50\%$ base wages for the final $6\text{ weeks}$) to eligible employees following the birth, adoption, or foster placement of a child.