Payroll Demo

Flashcards to support Payroll demonstration

DET - Details/Introduction

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Staff List

PDT - Position Table

Position Table/Library

Position Based system, employees inherit position based data

Organisation Structure

WGEA reporting

POS Position

Employee based form

Position details applied to the individual

Date effective

Life to date

Cost splitting

SMN - Salary

Date effective - restrospective

Life to date

Demonstrate basic backpay example

AWD - Awards

Holds awards and salary classes

(If relevant) age based rule codes

Target hours

Years in grade or class

LTR - Leave payment rules

Leave groups

Leave types per group

Click not code, configurable system

LSH - average the hours worked to correctly pay LSL

LSH - Long Service Hours

Update pay creates a new transaction

Shows hours worked per period and avg per week

Used to compare entire service, last 12 months, last 5 years, and determine the best average weekly hours period and pays the weekly LSL rate per those hours.

In a new implementation historical data can be loaded in.

DED - Deductions

Once off or recurring

Total amount to pay vs amount owing

Protected earnings

Priority

Arrears

Pre and post tax codes e.g. novated lease

PTA - Allowances (Pay codes)

Type, amount, rate

Click to configure and control how a code behaves

Is it taxable? part of gross? shown on payslip?

Tax treatment/Superable

Tax calculation method B for bonus pay codes

On PAE - Allowance other, can tick what is part of qualifying earnings for payday super.

Termination Wizard

When integrating from third party HR - TER is populated automatically

Create a wizard to establish your own termination process for payroll

Check equipment register

Check for outstanding loans or deductions

TPY - termination calculation

Date effective

Configure different termination reasons

Each reason has its own set of termination payment rules (including ATO standard rules)

Can be used for forecasting e.g. retirment payout letter, redundancy

There is a similar form that can be used for bulk processing

Use the TPU - Termination update report to pull the figures into the next payrun

RCN - Payrun Control

Define the parameters of the payrun, identified by the unique payrun number

Intervals, pay groups and locations determine who is paid and how frequently

Can process pay for multiple entities at once and either split for merge the bank files on the way out (only use if you know there are multiple entities)

Pay dates self explanatory

PAU - Payroll Authorisation

Value - data rich report that shows in different ways

Tab 1 - breakdown of normal hours, OT, leave, and then Gross, Nett and Tax figures

Tab 2 - More detailed look at the pay codes paid to emps

Tab 3 - Breakdown of hours worked per department/cost centre

CAL - Calculate Pay

Calculate Pay process

Includes exception reporting

Info, Warning, Errors

Re-run CAL as needed

Define warning limits

VAU - Variance Report

Define parameters to filter results

Compare variances down to the pay code level to identify where they come from

ADP - Audit

Entire system can be audited if enabled

Define what area of the system to report over

Time stamped and user stamped

Old Value New Value

AUE - Audit Extract

Payrun focused audit report

Looks at the areas of the system that impact a payrun

Termination Data changes

Salary Changes

Allowance changes etc.

RRP - Payrun Reconciliation

Collates the summary figures from our payrun reports

Allows sign off and authorisation

Not a workflow but can trigger an alert when signed off.

ESM - Staff Express Entry

Summary view of the employee masterfile data

Good place to check key information has come into payroll if using third party HR.

STP Gateway

Inbuilt gateway in ichris

Includes data validation

Validation errors can be corrected within the gateway

LPS - Ledger Posting

Shows accounting transactions to be posted to the general ledger

Figures can be from payrun or end of month accruals (or static update)

PLD - verify pay

Shows all details from a payrun for each staff

Can include YTD figures

Includes costing information, can highlight cost splitting for employees

Report Designer

Library

Field Chooser:

• Staff member

• First Name

• Surname

• POS - Division

• POS number

• SMN - Annual

Selection criteria

Field settings - current, translation

Run now/Schedule