Meetings, Conventions, and Exhibitions

Meeting

A gathering of people for a common purpose

Convention

A professional meeting held in one location with a trade show or exposition

Exposition

An event held to promote informational exchanges among trade people

MICE

A segment of the hospitality industry that focuses on meetings

Association Leadership

Board of directors, president, vice president, treasurer, and secretary

CVB

Visitors bureaus that comprise of many organizations that represent many industry sectors

CVB Sectors

Transportation, restaurants, suppliers, hotels, and attractions

CVB Responsibilities

Enhance image of tourism and market the area

Familiarization Trip

Free trip given to travel agents or writers to promote destinations

Destination Management Company

A service organization in the visitor industry that offers programs and services to meet clients needs

DMC Leads

Hotels, trade shows, CVBS, cold calls, meeting planners

Meeting Planner

Person who coordinates every detail of meetings and conventions

Service Contractor

Person responsible for providing the services needed to run the facilities for a trade show

Government Association

Thousands in US made up of public boards and agencies

SMERF

Broad range of budget focused people who attend meetings

Clinic

Educational experience where people learn by doing in groups or alone

Forum

Assembly for the discussion of concerns, experts take opposite sides

Seminar

Lecture guided by an expert that allows people to share experiences on the topic

Symposium

Event where a subject is discussed by experts and opinions are gathered

Workshop

Small groups are led by a trainer to enhance skills or knowledge

Theater Style

Large meeting audience with a raised platform and lecturn

Classroom Style

Style for when meetings are instructional and need to take notes

Boardroom Style

Small meetings around a rectangle table

Convention Setting

They follow a strict schedule and are in hotels for 3 to 5 days

Exposition Purpose

Bring together sellers who pay to show their products and services to people

Annual Meeting

Meeting held every year by corps or associations to inform members of past and future activities

Corporate Meeting

Meeting held by corp or nonprofit industry for education, training, research, sales, team bonding, etc

Incentive Market

People who are rewarded a trip for reaching specific goals

Trade Association

Group that represents the interests of members of an industry

Professional Association

Professional nonprofit bodies with the purpose of furthering interests of members

Medical and Scientific Association

Professional organization based on specific specialties with conferences and continuing education

Needs Analysis

Process done to determine the purpose and desired outcome of a meeting

Meeting Agenda

Schedule that provides framework for meeting objectives

Budget

Meeting planner considers expenses throughout the process before making a final decision

Proposal / Quote

Document that includes type of event, decoration, technology, guest rooms, food and bev, and cost

Contract

Legal document that binds the organization and hotel by an offer, consideration, and acceptance

Conference Event Order

Document with all information for employees with details of the setup and the meeting

Post Event Meeting

Meeting held to evaluate what went well and what can be improved

City Center

Good venue because they are easy to reach by ground and air

Convention Center

Large building made for conventions with thousands of people

Conference Center

Special venue for small meetings with a distraction free environment

Hotel and Resorts

Venue with lots of locations and ballrooms and meeting rooms of various sizes

Cruise Ship

Unique meeting setting with discounts, free meals, entertainment, and multiple destinations

College and University

Venue that provides a cheap place for meetings