Workday HCM Data Loading Prep

Set of flashcards to prepare for the Data Loading certification/ recertification exam.

[Tenant setup] Which report provides access to tenant setup tasks?

Tenant Setup report.

[Tenant setup] Which tenant setup task enables worker languages in supported areas?

Edit Tenant Setup - Global.

[Tenant setup] Where do you change your own language preference?

Profile icon > Profile > Account Details > Language Preference.

[Tenant setup] Where is multiple jobs functionality enabled?

Position Setup Options in Edit Tenant Setup - HCM.

[Tenant setup] Which checkbox exposes weekly hours and FTE in Create Position?

Enable FTE for Position Restrictions in Edit Tenant Setup - HCM.

[Tenant setup] How can you allow absence setup component changes more than 12 months in the past?

Select Remove Absence Setup Component 12-Month Effective Date Limit in the Time Off section of Edit Tenant Setup - HCM.

[Tenant setup] Which setup task controls the title on Workday-generated emails and the sign-in page?

Edit Tenant Setup - System, Information section.

[Tenant setup] Which setup task controls the default tenant time zone and time-zone use in date calculations?

Edit Tenant Setup - System, Time Zone Configuration.

[Tenant setup] Which task configures preferred choices in the Default Timezone prompt?

Set Tenant Time Zone.

[Sequence generators] Which report displays a specific ID definition or sequence generator?

View ID Definitions/Sequence Generator.

[Sequence generators] Which report monitors sequence generators for potential overflow?

Sequence Generator Padding.

[Sequence generators] With padding of four digits, how is sequence value 2 displayed?

0002.

[Loading tools] What is the intended purpose of Advanced Load?

Loading external-system data into Workday; it is not intended for configuration migration.

[Loading tools] Where is Advanced Load accessed, and who is it available to?

Customer Central; implementers.

[Loading tools] What are two major implementation uses of iLoads?

Initial data conversion and configuration migration using iLoad spreadsheets.

[Loading tools] Which task manages iLoad settings and can reset the iLoad password?

Configure iLoad.

[Loading tools] Which implementation task can generate spreadsheets containing Reference IDs for a business object with a parameter-based filter?

Reference IDs implementation task.

[Loading tools] Which loading tool supports both inbound and outbound integrations through a guided interface?

Enterprise Interface Builder (EIB).

[Loading tools] Does the EIB guided interface require programming?

No. EIB provides a guided interface without requiring programming.

[Loading tools] How do inbound and outbound EIBs differ in direction?

Inbound loads data into Workday; outbound extracts data from Workday.

[Foundation and migration] What is WDSetup?

A Workday-owned factory-default data source for the Configuration Catalog and Foundation tenant content.

[Foundation and migration] At which implementation stage is the Foundation tenant typically used?

Architect & Configure.

[Foundation and migration] What does the Configuration Catalog provide?

Packaged, preconfigured content from WDSetup for migration to customer tenants.

[Foundation and migration] What logical collections group Configuration Catalog content?

Configuration Packages.

[Foundation and migration] Which tool migrates Configuration Catalog packages?

Object Transporter (OX).

[Foundation and migration] What is the main purpose of a Foundation Recipe?

Automate the initial build of an empty or vacant Foundation tenant using WDSetup content.

[Foundation and migration] Which three tag categories guide Foundation Recipe package selection?

Country, Industry, and Workday SKU.

[Foundation and migration] Who owns and maintains Foundation Recipe content?

Workday.

[Foundation and migration] Which project phase is the primary use case for Foundation Recipes?

Phase 1; they are not recommended for Phase X.

[Foundation and migration] How does targeted Catalog use differ from a Foundation Recipe?

The Catalog allows selective content migration; a Recipe automates the broader initial tenant build.

[Foundation and migration] Which report identifies supported OX objects?

Object Transporter Supported Objects (OX).

[Foundation and migration] Which report summarizes implementation areas loaded through a Foundation Recipe?

Implementation Suites Summary.

[IDs] What two parts make up a Reference ID?

Type and value.

[IDs] What does Reference ID type identify, and what does value identify?

Type identifies the business object; value identifies an instance of that object.

[IDs] Which task manages Reference IDs in bulk?

Maintain Reference IDs.

[IDs] What two parts make up an External ID?

System ID, identifying the integration system, and value, identifying a business-object instance.

[IDs] Which ID type is used to communicate object values with external systems?

External ID.

[IDs] What is the format of a WID?

A Workday-generated, nonchanging, 32-character string.

[IDs] Should you assume an object has the same WID in different tenants?

No. WIDs differ across tenants.

[IDs] If an Advanced Load field has no Reference ID, which identifier should be used?

Workday ID (WID).

[IDs] What is a tenanted object?

An object configured and used specifically within a tenant.

[Skills] Which task is used to enable Workday Skills Cloud?

Maintain Skills and Experience Setup.

[Skills] Which two Innovation Services opt-ins appear in the activation notes?

Enable Workday Graph and Enable HCM Machine Learning GA Features.

[Skills] Which three security domains appear in the Skills Cloud activation notes?

Suggested Skills; Person Data: Skill Sources; Self-Service: Skills Resources.

[Skills] Who maintains Skills Cloud skills?

Workday, across tenants.

[Skills] Who defines and maintains maintained skills?

The organization.

[Skills] Who creates crowdsourced skills?

Workers.

[Skills] What three sources feed Suggested Skills for Job Profiles?

Job Profile Text, Job Requisition Text, and Recurring Requisition Skills.

[Skills] How many recent requisitions are considered for the requisition-based suggestion sources?

The 10 most recent; the text source specifies most recently created or edited requisitions.

[Skills] What happens to usages when a duplicate or synonymous tenanted skill matches a Skills Cloud skill?

Usages migrate to the canonical Skills Cloud skill; it is created if absent, the highest entered level is kept, and the tenanted skill is deleted.

[Skills] What replaces a deprecated Skills Cloud skill?

An inactive maintained skill with the same name receives its usages; the deprecated skill is removed.

[Skills] Which task adds vendors before importing external skills?

Maintain Skill Vendors.

[Skills] Which setup task enables Skills Cloud and Suggested Skills for Workers before external-skill import?

Maintain Skills and Experience Setup.

[Skills] Which task defines how skill levels are calculated?

Maintain Skill Level Setup.

[Profiles and review] Which task changes the order of main worker-profile tabs?

Configure Profile.

[Profiles and review] Which task manages content within a profile tab, such as adding a report?

Configure Profile Group.

[Profiles and review] Which task places prominent information at the top of the worker profile?

Configure Profile Header Card.

[Profiles and review] Which web-service operations support both adding and modifying data?

Add/Update and Put; AddOnly is for creation.

[Profiles and review] What is the result of loading Location Hierarchies without Dependencies?

Standalone location hierarchies without hierarchical relationships between them.

[Profiles and review] Which security group can perform copying a business process inside a tenant?

Implementer.

[Customer Central security] Which account creates the first Customer Central Security Administrator and Administrator accounts?

Tenant Owner (wd-tenantowner), preconfigured by Workday when the Customer Central tenant is created.

[Customer Central security] Which role manages password rules and forgotten-password resets in Customer Central?

Customer Central Security Administrator.

[Customer Central security] Which role manages authentication policies and feature opt-ins in Customer Central?

Customer Central Security Administrator.

[Customer Central security] Which role can create additional Customer Central Security Administrators?

Customer Central Security Administrator.

[Customer Central security] Which role selects users permitted to migrate Configuration Packages and Security Configuration Packages?

Customer Central Security Administrator.

[Customer Central security] Does the Customer Central Security Administrator role automatically include Administrator or User roles?

No. It is a separate role focused on security.

[Customer Central security] Which Customer Central role includes all Customer Central User permissions?

Customer Central Administrator.

[Customer Central security] Which role can create Customer Central User and additional Administrator accounts?

Customer Central Administrator.

[Customer Central security] Which role manages tenant access for users in Customer Central?

Customer Central Administrator.

[Customer Central security] Can a Customer Central Administrator perform Object Transporter migrations?

Yes.

[Customer Central security] How can a Customer Central Administrator access additional implementer-only features?

Be designated as an implementer.

[Customer Central security] What designation enables a Customer Central User to perform implementer-only data-load activities?

Implementer designation.

[Customer Central security] Which Customer Central roles can edit Workday and Customer Central account information?

Customer Central Security Administrator and Customer Central Administrator.

[Security group loads] Which web service is used by an EIB to assign user-based security groups?

Put User-Based Security Group Assignments.

[Security group loads] What happens to an existing user-based security group assignment omitted from a full-replacement load?

It is removed. Include all assignments that must remain.

[Security group loads] What domain access is required to launch the user-based security group assignments EIB?

Put access to the User-Based Security Group Administration domain security policy.

[Security group loads] Which report checks security access for the user-based security group assignments EIB?

View Security for Securable Items.

[Security group loads] What does the Spreadsheet Key identify in the user-based security group assignment template?

A unique value for each Workday account being modified, grouping multiple entries for that user.

[Security group loads] What does the Workday Account field identify in a security group assignment template?

The account receiving the security group assignments.

[Security group loads] What value goes in the User-Based Security Group field?

The Reference ID value for the user-based security group being assigned.

[Security group loads] How do you find Reference IDs for user-based security groups?

Run View Reference IDs and select the User-Based Security Group business object.

[Web services] Which task lists available web services in the tenant?

Public Web Services.

[Web services] Which WWS directory helps when you know an operation but not its service?

Operations Directory, which lists operations alphabetically.

[Web services] What does the WWS Directory by Service provide?

Web services for the current version, organized by service.

[Web services] Which WWS directory lets you inspect services for a specific API version?

WWS Directory by Version.

[Web services] Which WWS directory lists services for upcoming releases?

WWS Directory for Preview.

[Location audit reports] Which report audits location membership within organizations?

Audit Locations for Membership in Organizations.

[Location audit reports] Which report shows location address, phone and email details?

Location Directory.

[Location audit reports] How do Audit Locations for Membership in Organizations and Location Directory differ?

The audit report examines location-to-organization relationships; Location Directory shows attributes of the locations themselves.

[Profiles and review] Which task lets you add, remove or reorder cards in the Summary profile group?

Configure Profile Group Summary.

[Sequence generators] What turns an ID definition into a sequence generator?

Including a sequence variable such as [seq], [Seq] or [SEQ] in its format.

[Sequence generators] What does Increment Sequence ID By control?

The nonzero increment applied whenever Workday generates a new ID.

[Sequence generators] What does sequence padding control?

The number of digits used to display the sequence.

[Sequence generators] What padding value is recommended to help avoid overflow?

At least 6 digits.

[Sequence generators] Which setting controls behavior when a sequence exceeds its configured padding?

Sequence ID Overflow Behavior.

[Sequence generators] What happens when padding is zero or blank?

The sequence increases indefinitely and Automatically Ignore Padding is set for overflow behavior.

[Sequence generators] Which field defines the text pattern for a generated ID?

Sequence ID Format.

[Sequence generators] Where do you add a date variable to a sequence generator?

In Sequence ID Format within the Sequence Format section.

[Sequence generators] How must sequence-generator date variables be written?

Use the supported case-sensitive variable names enclosed in square brackets.

[Sequence generators] What four-digit calendar-year variables are listed?

[year], [Year], [YEAR] and [yyyy].