chapter 15 HR and payroll exam 1

Internal

HR, various departments, payroll department, employees

External

Government, insurance + other companies, bank

All departments

keep track of time cards, approve additional salary activity - docs used: timecards, expense reports

HR department

hiring/firing/promotion, controls employee master data - docs used: offers/contracts, employee master data

Payroll Department

executed payroll transactions and reviews for accuracy - docs used: payroll register

Accounts Payable Department

approves payroll for payment - docs used: payroll register

Cashier

print and mail payroll checks for payment - docs used: paychecks

Offer/contract

defines salary, commissions, payment schedule, etc - entered in AIS as employee master data

Time card/sheets

documents # of hours worked by hourly employees - either hard copies entered into AIS or tracked within AIS

Payroll Register

summarizes payroll JEs by employee - reviewed by payroll department before ‘processed’ in AIS

Paychecks

hard-copy or electronic via direct deposit - AIS can print paychecks or initiate EFT

Withholding

employee portion

Expense

employer portion

Imprest account

transfer funds needed for payroll from checking to imprest account, pay payroll out of imprest account