RECORDING TOOLS
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A system for collecting and organizing health information
Field Health Service Information System
Documents used to record detailed health information at health facilities
Recording Tools
The four main recording tools used in the Field Health Service Information System
Individual Treatment Record, Target Client List, Summary Table, Monthly Consolidation Table
INDIVIDUAL TREATMENT RECORD
A record of one patient's complaints, diagnosis if available, treatment, and date
Individual Treatment Record
The primary building block of the Field Health Service Information System
Individual Treatment Record
The purpose of documenting an individual patient's consultation and treatment
Individual Treatment Record
Patient's name, address, date, symptoms, diagnosis if available, and treatment
Information in Individual Treatment Record
The healthcare worker who attends to the patient
Healthcare Worker
The health facility where the patient receives care
Health Facility
The main keyword associated with this recording tool
Individual Patient
A record of a patient visiting the health center because of fever
Individual Treatment Record
TARGET CLIENT LIST
A list of eligible clients for a particular health program
Target Client List
The secondary building block of the Field Health Service Information System
Target Client List
Identifying, planning for, and monitoring clients who need specific health services
Purpose of Target Client List
A person who qualifies for a particular health program or service
Eligible Client
A list of pregnant women who need pregnancy-related care
Prenatal Target Client List
A list of mothers who need care after childbirth
Postpartum Target Client List
A list of clients who need nutrition services
Nutrition Target Client List
A list of clients who need immunization services
Expanded Program on Immunization Target Client List
A list of clients who need family planning services
Family Planning Target Client List
Disease registry forms used as sources of disease control indicators instead of separate client lists
Morbidity Target Client Lists
Filariasis, leprosy, malaria, schistosomiasis, and tuberculosis
Diseases in Morbidity Registry Examples
The responsible health worker, such as a nurse or midwife, who maintains the list
Nurse or Midwife
The health facility providing the health service
Health Facility
The main keyword associated with this recording tool
Target Clients
A list of pregnant women who need prenatal checkups
Target Client List
SUMMARY TABLE
A table with 12 monthly columns used to tally health program accomplishments and morbidity data
Summary Table
Tracking monthly health program results and disease cases at the barangay level
Purpose of Summary Table
The person who records the Summary Table
Midwife
The health facility or Barangay Health Station where the Summary Table is kept
Health Facility or Barangay Health Station
The Summary Table is retained at the health facility and used as a source for consolidation and reporting
Summary Table
The two main types of data recorded in the Summary Table
Health Program Accomplishments and Morbidity Data
Health services provided, such as vaccinations and prenatal checkups
Health Program Accomplishments
Information about illnesses and disease cases
Morbidity Data
The table that uses Target Client List information to assess services provided to clients
Health Program Accomplishment Table
The table that records disease cases to help identify trends and common illnesses
Morbidity Disease Table
Data used to identify the ten leading causes of illness in an area
Ten Leading Causes of Morbidity
Diseases that must be reported according to applicable health reporting requirements
Reportable Diseases
Patterns or changes in disease cases over time
Disease Trends
Separating disease data according to age group and sex
Age and Sex Disaggregation
The 12 columns that allow health workers to record and compare data throughout the year
Twelve Monthly Columns
The Summary Table uses Target Client List information to assess health program accomplishments
Relationship Between Summary Table and Target Client List
The main keyword associated with this recording tool
Monthly Barangay Tally
A table showing how many children received vaccines each month
Summary Table
MONTHLY CONSOLIDATION TABLE
A table combining health information from all barangays in a municipality or city
Monthly Consolidation Table
The person who prepares the Monthly Consolidation Table
Public Health Nurse
Summary Tables and health information from barangays
Sources of Monthly Consolidation Table Data
Combining and organizing health indicators by barangay
Purpose of Monthly Consolidation Table
The municipal or city health level where the Monthly Consolidation Table is prepared
Municipal or City Health Office
A source document for the nurse's Quarterly Form
Monthly Consolidation Table
A consolidated table of health indicators organized by barangay
Monthly Consolidation Table
Health information collected from one barangay
Barangay-Level Data
Combining information from different records or places into one table
Consolidation
A municipal or city health unit involved in local health services and health data consolidation
Rural Health Unit
The nurse who compiles the Monthly Consolidation Table using data from barangays
Public Health Nurse
The main keyword associated with this recording tool
Multiple Barangays
One table combining health data from Barangays A, B, and C
Monthly Consolidation Table
IMPORTANT DIFFERENCES
Records the details of one patient's consultation and treatment
Individual Treatment Record
Lists clients who qualify for or need a particular health service
Target Client List
Tallies monthly health program accomplishments and morbidity data at the barangay level
Summary Table
Combines health information from multiple barangays in a municipality or city
Monthly Consolidation Table
Records one patient's care, while the other lists target clients for a health program
Individual Treatment Record vs. Target Client List
Lists target clients, while the other tallies services provided and disease cases
Target Client List vs. Summary Table
Records data at the barangay level, while the other combines data from multiple barangays
Summary Table vs. Monthly Consolidation Table
The person responsible for recording the Summary Table
Midwife
The person responsible for compiling the Monthly Consolidation Table
Public Health Nurse
The location where the Summary Table is kept
Health Facility or Barangay Health Station
The location where the Monthly Consolidation Table is prepared
Municipal or City Health Office
EASY MEMORY TRICK
Records one patient's care
Individual Treatment Record
Lists clients for health programs
Target Client List
Tallies monthly data for one barangay
Summary Table
Combines data from multiple barangays
Monthly Consolidation Table