Space planning & management

Objective of space planning

Functional (uses, purpose, layout), aesthetic (internal: colour scheme. external: landscape), technical (electrical, plumbing, IT)

Identifying spatial requirements

Designing site plan of venue include considerations such as actual space on ground, area for equipment, attendees and vendors

Choosing suitable venue

Poorly chosen venue can create hard to fix problems. While size is important, bigger is not always better

Considerations for choosing suitable venue

Ensure there’s enough space for extra guest, but not too much otherwise atmosphere and deco will be affected

Space requirement

Number of people,event activities and booths will determine venue size

Solutions is space is too small

Creative solutions include tenting patio. Ensure safety of attendees not at risk when solving space problems

If the venue is too big

Too much space between guests, create appearance of poor attendance or using unnecessary resources

Solutions if venue is too big

Space tables further apart, more tables less chairs per table

Traffic flow

Designing direction & control of human & vehicular traffic. Must have sufficient space for easy passage

Traffic flow considerations

Safety & security, crowd control, arrival & departure modes, queuing patterns, delivery, maintenance activities

How event activities affect traffic flow

Position of event activities/elements can build traffic or reduce congestion. Popular activities need more space for queuing and special routes needed for delivery/maintenance