IEICES TRIP

What is the purpose of your trip to Japan?

I am traveling to Fukuoka to attend the 12th International Exchange and Innovation Conference on Engineering & Sciences (IEICES 2026), along with short sightseeing activities.

Which country and city are you visiting?

Japan, specifically Fukuoka.

What conference will you attend?

The 12th International Exchange and Innovation Conference on Engineering & Sciences, also called IEICES 2026.

When is IEICES 2026 scheduled?

October 28–30, 2026, according to the conference dates I have.

Where will the conference be held?

At the Interdisciplinary Graduate School of Engineering Sciences (IGSES), Kyushu University, Chikushi Campus.

What is the conference venue address?

6-1 Kasuga-Koen, Kasuga 816-8580, Fukuoka, Japan.

What is your academic background?

I am a fourth-year Civil Engineering student at De La Salle University in Manila, specializing in Geotechnical Engineering.

How is the conference related to your studies?

It is an engineering and science conference related to my academic research. My accepted conference paper is titled ‘A Bibliometric Analysis of Algae-Based Soil Stabilization.’

Are you presenting a paper?

My accepted paper is titled ‘A Bibliometric Analysis of Algae-Based Soil Stabilization.’ I will explain my exact presentation role according to the final conference program.

When will you arrive in Fukuoka?

On October 25, 2026, at around 7:00 p.m.

What is your flight to Japan?

Cebu Pacific flight 5J 922.

Where will you stay in Japan?

At R HOTEL HAKATA MINOSHIMA, booked through Airbnb.

What is your accommodation address?

3-chōme-17-21 Minoshima, Hakata Ward, Fukuoka, Fukuoka 812-0017, Japan.

When will you check in?

My planned check-in is October 25, 2026, at around 8:00 p.m.

When will you check out?

My itinerary currently says October 30, 2026, at 10:00 a.m.

How long will you stay in Japan?

From October 25 to October 30, 2026—five nights, with my return flight on October 30.

When is your return flight?

October 30, 2026, at around 8:00 p.m., on Cebu Pacific flight 5J 923 to Ninoy Aquino International Airport Terminal 3.

Do you have a return ticket?

Yes. I have a return booking on Cebu Pacific flight 5J 923 on October 30, 2026.

What will you do before the conference?

My current itinerary includes visiting shops around Hakata, the Gundam statue and Alpen Store, Ishibashi Music, and Dazaifu.

What sightseeing have you planned?

My itinerary includes Dazaifu, the Tenjin and Hakata shopping areas, and a planned Takachiho Gorge day tour.

Who is paying for your trip?

My trip is being paid for by [state the actual payer and relationship]. I can show proof of funds or sponsorship if requested.

How will you fund your expenses in Japan?

I will use [state your actual funding source] for my expenses. I can show supporting financial documents if needed.

Who are you traveling with?

I am traveling with [state whether you are alone or list your companions and their relationship to you].

Do you have relatives or friends in Japan?

[Answer truthfully: state whether you do, and provide their relationship and location if applicable.]

Do you intend to work in Japan?

No. This is a temporary trip for a conference and sightseeing, not for employment.

Will you return to the Philippines? Why?

Yes. My return flight is booked for October 30, and I need to return to continue my studies and academic requirements at De La Salle University.

What documents can support your stated purpose of travel?

My passport and visa, return flight booking, conference registration or invitation, accepted-paper confirmation if requested, accommodation booking, itinerary, student ID or enrollment proof, and proof of funds or sponsorship.

Can you prove that you are a student?

Yes. I can show my De La Salle University student ID and, if needed, proof of current enrollment.

Can you show your accommodation booking?

Yes. I can show the confirmation for my stay at R HOTEL HAKATA MINOSHIMA.

What visa do you have for Japan?

I have a Japanese visa that covers my planned travel dates. I can show my passport and visa for verification.

What will you do if the officer asks for more details about the conference?

I will explain the conference name, venue, dates, my academic connection, and my participation using the conference documents I brought.

What if the officer asks why you are visiting tourist attractions?

My trip combines conference participation with brief sightseeing. I will accurately explain the dates and activities in my itinerary.

What if the officer asks about your October 29 plan?

I will answer truthfully. My current itinerary lists a Takachiho Gorge day tour, but I need to confirm that this does not conflict with my required conference attendance.

What if the officer asks whether your plans are final?

I will describe my confirmed bookings accurately and clarify any activity that is still being finalized. I will not guess or give inconsistent dates.

What should you remember during immigration questioning?

Answer honestly, directly, and consistently with my documents. Keep answers brief, and do not invent details if I do not know something.

What is the official Philippine eTravel website?

https://etravel.gov.ph — registration or updating is free. Save or screenshot the QR code after completing it.

What should you check before leaving for the airport?

Check my passport and visa, boarding pass, return ticket, accommodation booking, conference proof, student ID or enrollment proof, funding evidence, itinerary, and eTravel QR code.