Power Automate 02 02 – Build an Approval Request (SharePoint)

Learn how to build and manage approval workflows in Microsoft Power Automate using SharePoint. These 12 flashcards cover approval triggers, the Start and wait for an approval action, approval types, dynamic content, conditional branching, file movement, and testing. Designed for Microsoft Power Automate certification preparation and practical business automation skills.

What are the three stages of a typical approval flow?

A trigger starts it; Start and wait for an approval collects a response; a Condition routes the result.

Which SharePoint trigger starts an approval when a document is uploaded?

When a file is created (properties only).

What does Start and wait for an approval do?

Sends a request to the Assigned to users and pauses until required responses arrive.

Where can approvers receive an approval request?

Email and Power Automate Approvals center; optionally Microsoft Teams.

What Approval type lets the first respondent decide?

Approve/Reject - First to respond.

What dynamic content populates Item Link in the approval action?

Link to item from the SharePoint trigger.

How do you configure the Condition after the approval?

Compare the approval Outcome to Approve.

What happens when Outcome is Approve in this scenario?

True branch; leave the document in Approvals Library.

What happens when Outcome is Reject?

False branch; use SharePoint Move file to move it to Rejected Documents.

Which dynamic content should fill File to Move?

Identifier from the SharePoint trigger.

Which setting avoids naming conflicts in the destination folder?

Move with a new name.

How do you test that rejection routing works?

Upload a file, reject the request in Approvals > Received, then confirm it moved to Rejected Documents.