Cambridge Technical OCR Business (Unit 2)

Purchase order

a commercial document issued from a buyer to a seller indicating types, quantities and agreed prices for goods or services

Invoice

a commercial document issued by a seller to a buyer indicating the products, quantities and agreed prices for goods or services. Payment terms are usually stated on it.

Credit note

a commercial document issued from the seller to the buyer. It lists the products, quantities and agreed prices for goods or services that the seller provided the buyer with, the buyer returned or did not receive e.g. damaged goods, errors or returns.

Statement of account

a document issued by a seller to a buyer listing transactions over a given period. It includes details of invoices, payments received and any balance that is payable.

Travel expense claim form

Travel expenses are costs associated with traveling for the purpose of conducting business-related activities. Employees can usually pay for these expenses, then fill out the form and get the business to pay them back.

Petty cash voucher

A petty cash voucher is a form that used to document a payment from a petty cash fund. Petty cash is an accessible store of money kept by an organisation for expenditure on small items.

Stock requisition form

A document that lists the items to be picked from an inventory and the date by which they are needed.

IT requisition form

A requisition form for the IT department e.g. for a computer

Reprographics requisition form

A requisition form for the reprographics department e.g. photocopying.

Bank statement

A bank statement is a summary of financial transactions which have occurred over a given period (usually one month) on a bank account held by a person or business.

Budget variance report

A budget variance report tis the difference between the budgeted amount of expense and the actual amount. This information is put into a report, if the report is favourable this means a project was under budget, if it is adverse, then the project was over budget.

Delivery note

A document accompanying a shipment of goods that lists the description, and quantity of the goods delivered. A copy of this note, signed by the buyer is returned to the seller as proof of delivery.

Goods received note

A GRN is a receipt given by the buyer to the seller to confirm delivery/acceptance of goods by a customer

Payslip

A note given to an employee when they have been paid, it has the amount of pay given and any tax/insurance/pension contributions.

Receipt

a piece of paper on which the goods or services you have bought are listed with the total price and the prices for each.

Remittance advice

A document sent by a buyer to a seller to inform the supplier that their invoice has been paid.

Request for repair form

An internal document, normally given to the maintenance team that has details of a problem and a desire for it to be fixed.

Cheque

an order to a bank to pay a stated sum from the drawer's account, written on a specially printed form.

Credit card

a plastic card issued by a bank or building society allowing the holder to purchase goods or services on credit.

Debit card

a plastic card allowing the holder to transfer money, electronically from their bank account when making a purchase

Online payments

Money that is exchanged electronically e.g. Paypal

Notice of a meeting

A notification sent to people who are attending a meeting telling them about the time, date and location or a meeting.

Agenda

- A list or outline of things that are going to be achieved at a meeting.

Minutes

The written record or a meeting. It describes the events of the meeting and may include a list of attendees, a statement of the issues considered by participants, and any related responses or decisions for the issues.