EMR Safety, Security & Data Management

What are the Week 4 learning objectives?

Recognize EMR safety and security features, explain when and with whom patient information is shared, and recognize data-management safety protocols.

What is Tap & Go / Imprivata?

A system that allows users to sign on quickly using their Health Photo ID and PIN.

What credentials are used for Tap & Go?

Health Photo ID and PIN.

What are the benefits of using an employee badge with Imprivata?

Easier and more secure workstation access while allowing users to move between workstations and keep work open.

What should you do at the beginning of a shift when using Tap & Go?

Tap the card on the Imprivata reader and log in to the applications needed for the shift.

How do you suspend a Tap & Go session?

Tap the Photo ID on the reader.

How do you resume a suspended Tap & Go session?

Tap the Photo ID on the reader again.

Do you need to manually lock the account when disconnecting with Tap & Go?

No. Tap the card on the reader to disconnect and secure the session.

What happens to the workstation when a Tap & Go session is disconnected?

The session is secured and the workstation becomes available for another user.

How long does Imprivata retain PIN information after login?

12 hours.

Do you need to re-enter your PIN when moving between workstations within the 12-hour period?

No.

What happens after the 12-hour PIN retention period?

The system prompts you to enter the PIN again.

What happens to the last screen left open when a session is resumed?

It becomes available when the session resumes.

What credentials are issued for computer security?

A username and password.

How often does the system prompt users to change their password?

Every 3 months.

How do you suspend a job in MEDITECH?

Press Shift + F12.

How do you exit Cerner?

Use the door icon in the top-right corner of the screen.

What happens when MEDITECH detects a period of inactivity?

It automatically suspends the profile.

Can MEDITECH be signed in on multiple computers for viewing?

Yes.

Which MEDITECH workstation can edit or save work?

Only the computer used for the initial login.

What should you do before completing MEDITECH work on another workstation?

Log out of the initial workstation by exiting the patient profile and logging off.

Can Cerner patients be accessed from another workstation?

Yes.

What happens when you sign in to Cerner on another workstation?

The previous workstation automatically logs the user out.

What happens if another staff member is in the same patient profile?

Entries cannot be completed or saved.

What should you do if another staff member is using the same patient profile?

Wait for them to finish or contact them to log off the patient.

Why is it important to suspend or sign out of an EMR session?

To secure patient information and prevent unauthorized access.

What should you do if you are accessing a chart with the same or a similar last name as your own?

If possible, ask another Unit Clerk to process the orders; otherwise, inform the PCC that you are accessing the chart and have no relationship with the patient.

What happens when duplicate orders are being entered?

A data-safety alert appears.

What happens when a staff member accesses a patient chart with the same or similar last name as their own?

A red flag is triggered to the Privacy Office, and charts with the same or similar staff name will be audited.

What should you do if the patient is your relative?

Excuse yourself from accessing or processing the patient's chart.

What should you use first when searching for a patient to enter orders or access the chart?

The account number.

What should you use if the account number is unavailable?

The PHN.

What information must you confirm in the Patient Header?

Name, date of birth, account number, and PHN.

What happens when you update a patient chart?

Your electronic signature, consisting of your last name and first name, is attached to the file.

When may you access a patient's electronic information?

When required for your work and authorized responsibilities.

What should you do before entering orders?

Verify the correct patient and confirm the Patient Header.