Power Automate 05 – Sharing Flows & Managing Co-Owners

Learn how to share Power Automate cloud flows, manage co-owners, understand permissions, maintain automation continuity, and safely manage connections. Practical flashcards for Microsoft certification preparation and business automation.

What is the main benefit of sharing a Power Automate flow?

Multiple owners can manage the flow and maintain continuity if its creator leaves the organization.

What Power Automate plan is required to create a shared flow in this lesson?

A paid Power Automate plan.

How do you add a co-owner to an existing cloud flow?

Go to My flows, select the flow's three-dot menu, choose Share, and add a user or group under Co-owners.

Where can newly added co-owners find a shared flow?

Under Shared with me; the creator continues to see it under Cloud flows.

What management permissions does a cloud flow co-owner have?

View run history, edit the flow, manage properties, start or stop it, manage owners, and delete it.

Which person cannot be removed by another co-owner?

The original flow creator.

How can Microsoft Lists simplify sharing a flow with a team?

Add a Microsoft List as a co-owner so users with edit access to the list also gain edit access to the flow.

What SharePoint permissions are needed to run flows in SharePoint?

Edit permission, or membership in the Members or Owners group.

Can a co-owner change another owner's connection credentials?

No. Co-owners can use the services, but cannot modify credentials for connections created by another owner.

What should you check before removing a flow owner?

Check whether the flow uses their connection credentials and update those connections to prevent failures.

What is the difference between Embedded and Other connections?

Embedded connections are used by the flow; Other connections are defined but currently unused.

Can a shared connection be reused in other flows?

No. Shared connections can only be used in the flow in which they were created.