NYPD Lieutenants Exam Preparation Course: Administrative Guide & Patrol Guide Procedures

Practice flashcards for the NYPD Lieutenants Exam Preparation Course covering General Regulations (AG 304), Uniforms & Equipment (AG 305), Discipline (AG 318), Court (PG 211), and Important Administrative Guide Procedures.

To whom are all Members of the Service affirmatively obligated to report corrupt activity, criminal activity, or conflicts of interest directly and without undue delay under Executive Order #16 S-1978?

To the Commissioner of Investigation (DOI) and/or the Inspector General.

What is the policy regarding visible tattoos for Members of the Service hired on or after January 1, 2007?

They must cover any visible tattoos by regulation uniform, proper business attire, or a neutral colored skin covering (such as a sports wrap or bandage resembling skin tone) covering the entire tattoo. A limited exception may only be granted in writing by the member's Commanding Officer due to the nature of the assignment.

Under AG 304-07, what is the maximum length fingernails may extend from the fingertip for a Uniformed Member of the Service?

Fingernails must be neatly trimmed and extend no more than $1/4\text{ inch}$ from the fingertip.

Under AG 304-08, what are the three authorized exceptions under which a Uniformed Member of the Service may grow facial hair?

1. Nature of assignment, when approved in writing by the member's Commanding Officer (does not include uniform duty);
2. Sincerely held religious belief, when approved in writing by the Office of Equal Employment Opportunity (OEEO);
3. Medical condition, when approved in writing by the Police Surgeon concerned (grown up to $1/2\text{ inch}$, valid for $180\text{ days}$ on a Shaving Restriction Form).

What are the duties of the Integrity Control Officer regarding medical shaving exemptions under AG 304-08?

The Integrity Control Officer must maintain the Shaving Restriction Form in the member's personnel folder. Members must schedule an appointment to renew the exemption $1\text{ month}$ prior to its $180\text{-day}$ expiration date.

Under AG 304-21, in which two situations must a supervisor be requested to respond when an individual is observing or recording police activity?

1. Where an observer is arrested for interference with police action (such as Obstruction of Governmental Administration);
2. Where the contents of a recording device are believed to contain evidence of a crime.

Under AG 304-18, when must Members of the Service check their Department email during a scheduled tour of duty?

At the beginning of their scheduled tour of duty, and as necessary for the remainder of their tour.

What immediate actions must the Integrity Control Officer/Designated Supervisor take upon receiving a complaint of improper content on the Department email system?

Conduct an immediate investigation and comply with AG 332-02 ("Sexual, Ethnic, Racial, Religious, or Other Discriminatory Slurs Through Display of Offensive Material").

Under AG 304-06, what is the sole exception allowing a Member of the Service to consume intoxicants while on duty?

A member assigned to duty in civilian clothes may be granted permission by the Bureau Chief/Counterpart concerned based upon the nature of the member's assignment.

Under AG 304-12, what is the financial rule regarding sales or solicitations between subordinates and supervisors?

A supervisor is strictly prohibited from selling or soliciting charitable contributions (or for profit) to a subordinate. A subordinate may sell or solicit to a supervisor only if the product costs $\$25$ or less.

At commands that have not undergone locker room renovation, which five Department stickers are required to be affixed to an assigned locker?

Front of locker: "Proper Tactics Save Lives" and "Police Don't Move" (with rank, name, shield, and squad captions filled in). Inside portion of the door: "Gun Safety", "Health and Wellness", and "Seatbelt".

What are the mandatory dates for wearing the Duty Jacket, and under what condition may removal be authorized during this period?

The Duty Jacket is mandatory between $\text{November } 1$ and $\text{March } 31$. If the temperature is expected to rise above $65^\circ\text{F}$, the Platoon Commander shall authorize its removal.

What are the seasonal dates during which the short sleeve uniform shirt is optional, and what temperature triggers Platoon Commander authorization?

Optional between $\text{May } 1$ and $\text{September } 30$. The Platoon Commander shall authorize the option whenever the temperature for a specific tour is expected to rise above $65^\circ\text{F}$.

Based on the right-handed duty belt setup diagram, which items are designated as Support Side items versus Strong Side items?

Support Side: 1. Magazine Pouch, 2. CEW Taser (if trained/issued), 3. Department Radio, 4. O.C. Spray, 5. Flashlight. Strong Side: 6. Tourniquet (optional), 7. Expandable Baton (if trained), 8. Firearm, 9. Handcuff Key, 10. Handcuffs.

According to the uniform specification diagram, where and at what distance must Service Stripes (hash marks) and the Department shoulder patch be affixed on garments?

The Department shoulder patch is affixed $1/2\text{ inch}$ below the shoulder seam on both sleeves. Service stripes (each representing $5\text{ years}$ of service) are affixed to the left sleeve only, $4\text{ inches}$ up from the bottom edge of the sleeve.

Where must command designations be placed on the collar of a regulation uniform shirt according to Department uniform specifications?

Centered on collar points, $1\text{ inch}$ from the forward edge of the collar, affixed parallel to the neckline.

Who possesses the sole authority to exempt Uniformed Members of the Service from wearing a protective vest outside a Department facility while performing duty in uniform?

Their respective Bureau Chief or Deputy Commissioner only.

Under AG 305-14, how long do members of an active deceased member's command wear a mourning band following a line of duty death?

From the time of death until $2400\text{ hours}$ on the tenth day after their death (covering the city seal on the shield, leaving rank or shield number visible).

What is the required procedure and timeframe for a Uniformed Member of the Service to report the acquisition or disposition of a handgun to the Firearms and Tactics Section (FTS)?

Hand deliver the original Acquisition report with bill of sale and acquired firearm (unloaded, boxed) to the FTS Acquisitions Desk at Rodman's Neck within $3\text{ business days}$. (Reporting to NYS Police must occur within $10\text{ business days}$).

What are the reimbursement limits and deadlines for uniforms or personal property lost or damaged during extraordinary police action under AG 305-05?

Submit a report on Typed Letterhead to the Deputy Commissioner, Management and Budget within $30\text{ days}$ of the incident. Maximum reimbursement: watch up to $\$75$, prescription eyeglasses/contact lenses up to $\$100$. Settlements must be executed within $180\text{ days}$ of approval.

What does the acronym "CUF'D +" stand for regarding exceptions to reporting to the assigned District Surgeon under AG 330-01 (Regular Sick)?

C - Chronic Absent Category B (reports to Special/Confidential Medical District); U - Unable to travel (remains at confinement and notifies Sick Desk Supervisor); F - Friday or Saturday sick report (reports to Weekend Surgeon at $1000\text{ hours}$ the next day); D - Dental problems (guided by Sick Desk);

• - Directed otherwise by Medical Division Supervisor.

What are the nine conditions under which Administrative Sick is NOT authorized (acronym "SLLICM MD +") under AG 330-02?

S - Supervisor determines inappropriate; L - Late (calling less than $2\text{ hours}$ before tour); L - Line of Duty Illness or Injury; I - Injuries; C - Chronic Category B; M - Mutual (exchange of tour); M - Major Illness; D - Dental Problems;

• - Stress Related / Psychological.

What criteria classify a Uniformed Member of the Service as Chronic Sick Category "A" versus Category "B" under AG 330-05?

Category A: Reports sick $4\text{ or more}$ times within a $12\text{-month}$ period (status lasts $6\text{ months}$ from return). Category B: Reports sick $6\text{ or more}$ times within a $12\text{-month}$ period, OR reports sick $4\text{ or more}$ times AND loses $40\text{ or more}$ workdays (status lasts $9\text{ months}$ from return). Both categories exclude initial LOD injuries and hospitalization.

Under AG 330-03, who serves as the Investigating Supervisor for a line of duty injury occurring within New York City?

A Supervisory UMOS in the rank of Sergeant or above assigned to the injured member's command. If unavailable, a Supervisory UMOS within the precinct of occurrence performs the investigation.

What address and telephone information must be entered into hospital records when a Member of the Service is treated for a Line of Duty injury?

Only: Police Department, City of New York, Medical Division, $1\text{ Lefrak City Plaza}$. The member's command, home address, and telephone number will NOT be disclosed.

Under AG 330-07, when is the Trauma Counseling Team (TCT) mandated to respond?

1. Any incident where an MOS is shot, killed, or seriously injured in the performance of duty;
2. Any incident pursuant to a request from a Captain or above.

What dilution ratio and cleaning procedure is required for accidental spills of blood or body fluids on surfaces other than fabric or clothing under AG 330-09?

A freshly mixed solution of $1\text{ part}$ household bleach to $10\text{ parts}$ water. Bleach must never be mixed with anything other than water and must be disposed of only in a sink (never toilets or urinals).

Under AG 324-17, what notifications must the Desk Officer make when a member has been AWOL for four hours after the commencement of the tour?

Notify the Commanding Officer/Duty Captain, Borough Command/Counterpart, Operations Unit, and Internal Affairs Bureau Command Center (IAB CC), and make an entry in the Command Log.

Within what timeframe must an employment discrimination complaint be filed with the NYPD Office of Equal Employment Opportunity (OEEO)?

Within $1\text{ year}$ from the date of the last occurrence of a discriminatory action.

What is the rule regarding the Command Log entry when a supervisor discovers a display of offensive material under AG 332-02?

Make a Command Log entry of details, but do NOT describe or identify the specific offensive material or object that was discovered.

To whom must a Member of the Service report allegations of retaliation when the retaliation is based on reporting misconduct/corruption versus EEO issues?

Misconduct/corruption: Notify Internal Affairs Bureau (IAB) Command Center. EEO issues: Notify any supervisor, an EEO Liaison, or the OEEO.

What are the maximum weekly hour limits and pre-tour restrictions on off-duty employment under AG 332-04?

Off-duty employment must not exceed $20\text{ hours}$ each week (except during vacation/terminal leave) and cannot be performed within $3\text{ hours}$ immediately prior to a regular tour of duty.

Under AG 330-11, what property is surrendered during a temporary removal of firearms in non-disciplinary cases, and what is specifically NOT surrendered?

The member's pistols, revolvers, and Department Identification Card are surrendered and safeguarded in the command property locker. The member's shield is NOT removed.

What are the submission deadlines for the monthly Officer Profile Report under AG 331-09?

1. PO/Detective Specialist submits to Designated Supervisor by the $2\text{nd day}$ of the following month;
2. Designated Supervisor delivers completed report to Platoon Commander by the $5\text{th day}$;
3. Platoon Commander forwards to Operations Coordinator for filing by the $7\text{th day}$.

What are the quarterly deadlines for completing the Supervisor's Quarterly Evaluation under AG 331-09?

1. Designated Supervisor conducts evaluation and forwards to Platoon Commander by the $7\text{th day}$ of the month following the quarter;
2. Platoon Commander reviews and delivers printed copy to Operations Coordinator by the $10\text{th day}$;
3. Operations Coordinator ensures evaluations are finalized by the $15\text{th day}$.

What are the score ranges for the five Overall Evaluation ratings for Police Officers and Detectives assigned to non-investigative duties under AG 331-04?

Exceptional: $90\text{--}100$ Exceeds Expectations: $77\text{--}89$ Meets Standards: $68\text{--}76$ Needs Improvement: $60\text{--}67$ Unsatisfactory: $59\text{ or below}$.

How is a Performance Evaluation calculated for a member absent for military duty during the rating period?

Take the average of the $3$ Performance Evaluations received prior to absence. The credited rating must not be less than Meets Standards ($68\text{--}76$ or $3.0$) or less than the rating received immediately prior to military leave.

Under AG 331-10, what are the only four permissible reasons for a Uniformed Member of the Service in permanent rank to appeal an evaluation?

1. Factual error;
2. Rater's misinterpretation of instructions;
3. Bias or prejudice on the part of the rater;
4. Performance evaluation completed and based upon other than performance factors.

What are the rules regarding the vacation schedule for the Executive Officer and Operations Coordinator relative to the Commanding Officer under AG 324-01?

Neither the Executive Officer nor the Operations Coordinator is permitted to take vacation at the same time as the Commanding Officer.

What are the rules regarding Emergency Excusal Days (E-Days) under AG 324-05?

A member may only request an E-Day during the interval between their last tour of duty performed and the start of their next scheduled tour. It must be approved by the Desk Officer on duty at the time of the request. If denied by the Desk Officer, the decision is final.

Under AG 320-01, what conditions govern an Exchange of Tour (mutual) between Uniformed Members of the Service?

Must be same rank below Captain, assigned to same command, qualified to perform duties, submitted to Operations Coordinator at least $5\text{ days}$ in advance, within the same $28\text{-day}$ FLSA cycle. Members cannot perform $2$ consecutive tours and cannot report Administrative Sick.

What is the penalty if a member served with a Final Order of Protection prohibiting firearms possession at all times cannot modify it to allow on-duty possession?

If the member cannot have it modified or declines to seek modification within $6\text{ months}$ from issuance, the member will be subject to termination from the Department.

What are the authorized forfeiture penalties for Schedule A, Schedule B, and Schedule C Command Disciplines?

Schedule A: Forfeiture of up to $5\text{ days}$ vacation or accrued time. Schedule B: Forfeiture of up to $10\text{ days}$ vacation or accrued time. Schedule C: Forfeiture of up to $20\text{ days}$ (adjudicated by the Department Advocate's Office).

When are Schedule A and Schedule B Command Discipline records sealed and destroyed?

Schedule A: Removed and destroyed on the $1\text{-year}$ anniversary date of entry (provided no subsequent violations). Schedule B: Removed and destroyed on the $3\text{-year}$ anniversary date of entry (provided no subsequent charges and specifications, Schedule C, or Schedule B disciplines).

Under AG 318-05, in what situations MUST a Sergeant or above suspend a Member of the Service (no discretion)?

1. AWOL for $5$ consecutive tours;
2. Refusal to submit to drug screening test;
3. Refusal to perform assigned duties;
4. Refusal to obey a lawful order;
5. Refusal to answer official interrogation questions (AG 318-11);
6. Interest in, association with, or patronizing illegal gambling, drugs, after-hours, social club, or smoke shop;
7. Arrested for a NYSPL crime (or analogous federal/state crime);
8. Arrested for DWI (NYS VTL 1192 sub. 2 through 4-a).

Where must a suspended Uniformed Member of the Service report in person on Mondays, Wednesdays, and Fridays at 0900 hours under AG 318-06?

To their Resident Precinct. Members residing in Westchester, Rockland, Orange, or Putnam Counties report to the $50\text{th Precinct}$. Members residing in Nassau or Suffolk Counties report to the $105\text{th Precinct}$.

Under AG 318-10, what must a supervisory member immediately do upon observing a Uniformed Member of the Service who appears unfit for duty due to intoxication?

1. Direct member to remain at Department facility or other location pending arrival of CO/Duty Captain;
2. Immediately prepare Supervisor's Fitness for Duty Report;
3. Notify CO/XO/Duty Captain to respond;
4. Mandated in all cases to contact Counseling Services Unit on behalf of the member.

What are the three sections of the Integrity Monitoring File (AG 318-28), and what is the Patrol Supervisor's responsibility regarding these locations?

Sections: 1. Designated Off-Limits Locations, 2. Unlawful Locations, 3. Cooping Prone Locations. The Patrol Supervisor must make observations, but NOT visits, to all locations as directed by the Integrity Control Officer.

Under PG 211-20, what rule applies if a Member of the Service receives contrary advice from a supervisor or Assistant District Attorney after conferring with a Department Attorney?

The member must inform the individual providing contrary advice of the prior conferral, must notify the Department Attorney of the circumstances, and MUST FOLLOW THE DEPARTMENT ATTORNEY'S ADVICE.

Under PG 211-21, how many Command Log entries must be made by the Desk Officer or Operations Coordinator when a summons and complaint is served for an MOS at the command?

Two entries:

1. Date and time of service/receipt at the command;
2. Date and time the member actually received the summons and complaint.

Under PG 211-10, what actions must the Integrity Control Officer take when a member claims no recollection of a Traffic Violations Bureau summons issued 10 or more years prior?

Investigate to ensure the officer has no independent recollection (inspect digital Activity Log entries). If established that effective testimony cannot be offered, prepare an Affidavit of No Recollection/Separation from Service and submit to Roll Call Personnel.

Under PG 211-11, what is the monthly duty of the Training Sergeant regarding Traffic Violations Bureau (TVB) Officer Time Slips?

Review time slips frequently for poor performance patterns and dismissals for failure to establish a prima facie case. Each month, select the $10$ UMOS with the highest percentage of dismissals for retraining and/or corrective action.