LAW 253 - Chapter 12

Using tech to make legal presentations

PowerPoint

A Microsoft Office application program that allows you to create professional-looking multimedia presentations.

Animation

Movement of text, graphics, or other objects within a slide.

Slide

A single page of a presentation.

Presentation Software

Programs used to create graphic presentations with visual aids, handouts, slides, and so on or for creating text with graphics, audio, and/or video.

Trial director

A software program used at trial to organize, annotate, and customize exhibits for cases.

SmartDraw

Software used to create flowcharts and other forms of systems documentation.

Voice Over Internet Protocol (VoIP)

A technology that allows you to make voice calls using a broadband Internet connection instead of a regular (or analogue) phone line.

Transition

Effects that move one slide off the screen and the next slide on during a slide show.

Clip Art

predefined graphic

placeholder

A boxed outline on a slide that can be used to insert text or an object when clicked.

Design Template

A predesigned presentation background and format that you apply to all the slides

presentations in general

• part of life; part of doing job well

• no exceptions for lawyers

• make effective and engaging presentation

lawyers and presentations

• present info to client

• teach seminar

• host meeting

legal presentations

• advocate for lient more effectively, explain info better

• involve coworkers

• good presentation helps; bad presentations deter

first tech boom

• cost for tech = too expensive to be used outside courtroom

• budgeting for rental equipment + software reserved for courtroom

• presentations can be held outside to inform people (today)

legal presentation = persuaasive

• engage in matter you’re discussing

• relate w/ audience, hold attention

• time ffective + cleaer

presentations and messages

• delivers in clear + concise way

• saves time + energy

• audience digests info, know what to take notes on, know when to listen

tech + presentation

• does not exclude traditional methods

• tech helps + adds to presentation method; does not take away from what you know + love

• accompany + expand traditional methods

tech replacements

• paper demonstrations can be replaced

• powerpoint replaces trial boards to highlight evidence

• trial board can emphasize point

• read into record can be replaced by video playback

good legal pesentation

• software

• equipment

• people

• have these concepts: you good

software

• used to display content delivering

• ultimately style choice; what you think will appeal to public you’re presenting to

dynamic software

• programs, effects, and graphics

  • powerpoint, animations, timelines

• demonstrative; clarify point that is interactive w/ audience + mailable in prep stages

• interact w/ powerpoint, create animations, timeline

• peopel what goes where + flow of information

nondynamic software

• used only for display purposes

  • PDFs, transcripts, audio/video files, multimedia file exhibits

• options are important to combine w/ dynamic choices

• enhance legal presentation

multimedia file exhibits

• effectiv ein legal presentation

• easily help lay out case/presentation

• delivers everything you need on one slide at a time

trial presentation software

• help bring out nondynamic material to life

  • better than desktop software

• has many tools; highlight what to explore

• Zoom + callout tools can be arranged on trial presentation

• help point out important info; lead to audience’s attention

annotation tools

• help draw audience toward vital info to take away from presentation

• alert them of info they should be taking notes on

  • highlight, arrows, underlines

side-by-side displays

• create display exhibits form one to the next

• deposition video + exhibit being discussed

  • brings nondynamic content to life; explains point better

clip creation + editing

• designed for video depositions

• available for trial presentation

disn templates

• develop professional-looking drawings to insert on slide

• smartdraw = popular

equipment s vital

• includes computers, screens, cables, anything else needed to get software up and running

• 
  

videoconferences + hearings

• use increases

• consider using internet telephone communications/VOIP

RingCentrall

• webinar platform great for telecommunication calls

• act as easy meeting point for various parties

• things are sent through software

  • beyong video chats

  • messages

  • faxes

  • etc.

Ringcentral perks

• easy interface to understand + act as excellent collab tool

• can be pricey

• auto-renew feature = stay on top of canceling to avoid additional costs

what software you need

• determine environment you’re presenting in

• evaluate equipment available

  • large single-screen projector for large group?

  • monitor to talke one-to-one?

• find out what is available at site of presentation + what equipemnt would work best

what equipment would work best

• is spae is adequate + conducive to audience

• determine if you need large or small projectors

space presenting does not have equipment

• consider rental service

• don’t go out and buy one

• rental services fulfill tech needs

• have variety of cables + converters so equipment can attach to any screen

• consider option, establish budget, don’t break bank

the right people

• gather presentation team to help

• trained in how to use software + equipment to execute project

what team does

• people prep presentation, create and deliver, take down equipment, troubleshoot technical glitches

one person can do ts

• one person can operate entire prsentation

• find that you’re lacking ability to do one of these roles; ask for help

• don’t overwhelm yourself; stick to what you’re good at

• find people to fill gaps

examples for teams

• good presenter; suckytech

  • find person to help

• good prsentation needs good team

• tech cannot do it all

how much is TOO much?`

• don’t include slides w/ nothing but words

• don’t read words on screen

• picture converys words; tell story

• graphics + illustrations help

• slides should be balanced between words + visuals

powerpoint expanded

• THE blueprint

• around since 1987

powerpoint benefits

• updates + changes haev been made to ensure best final product

• reliable; works on almost any system

• recognizable on systems; rely on any venue to showcase presentation

• trustworthy, reliable software

powerpoint doewnsides

• creator of slides isn’t careful; slide = crowded w/ clutter

• you don’t need to use everything

• recurring costs

  • plans are not a one-time fee (monthly/annually)

  • bill can rack up

keynote (apple’s powerpoint)

• not ideal if Windows user

• move presentation anywhere thorugh cloud

• many featueres as powerpoint; under different names

keynote benefits

• presenters prefer crafting; export to powerpoint when time comes

• transfer well to PowerPoint; easily brought up on any computer

chalkboard

• traditional melding w/ updated tech

• comfortable format for them to see and understand prsentation better

keynote drawbacks

• only accessed on Mac computers

• most legal world does not use keynote

• if you have Mac, software has incredible features

Prezi

• branches off Powerpoint (creatively)

• makes informational web to circulate between

• make persuasive + illuminating presentation

Prezi + audience

0 keep mind and eyes engaged

ton of moving parts; audience pays attention

does not miss vital info

Prezi’s unique flaws

• experienced nausea watching presentation

• moving pars + swirling = vertigo

• can be distrcting, not pleasant

• know what audience prefers; don’t gamble

Prezi takes long

• so many effects = overwhelming

• leave users giving up; moving to standardized software

google slides

• FREEEEE; great compared w/ Powerpoint

• collab tool; users can be added to presentation + work on project

• great collab; ease of access; changes made in real time

• no downloading; putt it on and off

google slide flaws :(

• does not transfer presentations well

• need google account

  • fee and easy; may deterrent

• does rely on internet; place presenting = Wi-Fi reliable

Evernote

• good for prep work

• creating presentation; keep note you think of throughout day

• translate notes effortlessl

Evernote expandeddd

• allows you to quickly search for key word you’re looking for

• jump to notes related to topic

• only for preparing notes, audios, visuals, clippings

• messy steps before presentation

be intentional

• incorporate presentation of choice into practice

• don’t make PowerPoint last minute; use tech to help out

• if last minute; you’re not using it to help; essential but unsure why

software helps presentation or smth

• software helps outline ontent create presentation follow execution

• adding videos, pictures, graphic tool; enhance discussion not because you can

• want them not to distract; help content

follow me

• presenter move about room while camera pivots and turns

• audience is attentive when person moves

• Follow me = wearable tracker caputures presenter’s movement on camera/smartphone

• pivo is simple; attach to device

• privacy concerns????

operate w/ budget

• money = huge source of stress

• get exact presentation at cost you can afford

• don’t buy cheap equipment; don’t spend above means

how to budget

• use rental equipment

• ask around about what coworkers prefer

• take time w/ research before committing to program

• ASK FOR HELP

test tech

• TEST EVERYTHING BRO

• no glitches; everything looks good

• different screen size + equipment make presentation show up differently

• be cognizant; check before presentation slides look as they should

check for mistakes

• fix them

• presenting in large room; test mic; make sure you can be heard

• DO NOT HAVE DELAYS. MINIMIZE THEM

  • distracts from topic at hand

• GENEROUS pace; won’t distract too much/delay presentation

• tech error happens; roll w/ it

backups are ESSENIAL

• have backup copy on flash drive/hard copy

  • if not chance of fixing

• backups allow to present info; better than nothing

• had hard copy to glance down v. looking at screen

keep it simple

• simplicity

• ton of info; do not let slides express that

• visual guide; discussion = you

• larger fonts + hite space = pleasing

  • audience jots down important info; follow along voice v. reading

slides w/ picutres

• include them; nice break

• allow them to switch from reading to analyzing + observing

• clip art = good

expanded simplicity

• placeholder slide adds text; positioned at nay spot of slide + animation

• design template = useful for themes + visuals

get internet anywhere

• venue does not have internet; use hot spot

• or ethernet

• use cellular data; allow to operate thorugh presentation w/ out tech glitch

connect w/ audience

• appeal to audience

  • be charismatic + get them interest + involved

• interact w/ audience 10 to 15 minutes

• ask questions + askk if they have questions

• don’t let someone forget question

polling questiosn

• ask audience to give show of hands

• happen in beginning; learn more about them

• cater to presentation around interest; discover who they are

  • important if you can’t gather info about audience

eave story

• people forget random facts; remember stories

• dullest info = interesting metaphorical story

• use proprs relevant to case; focus on physical amidst 2D presentation

  • add level of interest

make eye contact

• make audience feel you’re talking to them and concerns

• use gestures + vary tone

• no one wants dull, monotone presenter

  • show excitement + enthusiasm

  • present w/ pride ts

cue audience

• presentation team know info on slides better than anyone else

• let audience know important info

  • “write ts down”

• don’t leave them guessing; easier you make it on viewers; more success

admit what you don’t know

• asked questions; admit you don’t know

• fumbling answer = worse

timing matters

• make sure timing = correct

• know information well enough; speed up and slow down w/ out missing beat

• run thorugh presentation

  • increase or decrease length of presentation dpeending circumstance

• slides take more or less time; mix and match

review slides

• look for flow of information

• benefit = not set in stone

• needs more persuasion?

  • do it.

• experimentttttt

view from the back

• become audience member for presentation

• see how info looks from crowd perspective

• stand wherever; find best position

• ensure no blind spots occur

not appealing

• unless one-on-one presentation; make sure everyone is satisfied w/ presentation

prep for unknown

• find out who audience is; anticipate questions they ask

• audience will be obvious; other times not

• prep as much as you can

  • you can’t fully prepar for every event tho

extra material prep

• important in case you receive no questions

• fill dead silence between or at the end

qna

• audience may be interest; unsure what to ask

• prompt them with questions/discuss parts of presentation you left out

• pull out extra pieces of info you did not think you’d have time for

come perpared w/ tech

• bring adapters, devices

• you never know what will work w/ venue’s system unless you have equipment

• bring extra tech

  • never know what may have changed last time you went

collab = key

• make sure presentation team and you are on same page

• collab and communication from start to finish; deliver best presentation

• if team is not on same page; how will audience be?

prep work = ESSENTIALLALFLL

• knowing you presentation + being confident in delivery

• prepare as much as you can; be ready to roll