Himachal Pradesh Financial Rules, 2009 - Vocabulary Flashcards

Vocabulary flashcards covering key definitions and terms from the Himachal Pradesh Financial Rules, 2009.

Accountant General

The Principal Accountant General (Audit) and Accountant General (Accounts and Entitlements), Himachal Pradesh.

Accounts Officer

The Accounts Officer of the office of Accountant General.

Administrative Approval

The formal acceptance by a Competent Authority of a proposal to incur expenditure on works initiated by or connected with the requirements of that Department.

Appropriation

The assignment to meet specified expenditure of funds included in a primary unit of appropriation.

Bank

Any office or branch of the banking department of the Reserve Bank of India, any branch of State Bank of India including its subsidiary bank(s) as defined in section 2 of State Bank of India (Subsidiary Banks) Act, 1959 (38 of 1959), acting as an agent of the Reserve Bank of India or any other nationalized bank or other bank acting as an agent of the Reserve Bank of India or any other agency appointed by the Reserve Bank of India.

Book Transfer

The process whereby financial transactions which do not involve the giving or receiving of cash or of stock material, are brought to account.

Cash

Includes legal tender, coins, currency and bank notes, cheques payable on demand, Reserve Bank Government drafts and demand drafts, Indian postal orders, revenue stamps, and banker's cheques.

Cash Order

A payment order issued by a Head Treasury or a Sub Treasury under its jurisdiction in favour of the person to whom the money is due or who is responsible for its disbursement and is payable in lump sum.

Charged Expenditure

The expenditure which under various articles of the Constitution of India has been declared as charged on the Consolidated Fund of the State and as such is not subject to vote of the Legislature.

Controlling Officer

Head of the Department or any other officer entrusted by a Department with the responsibility of controlling the incurring of expenditure and/or the collection of revenue.

Detailed Bill

A bill setting forth the details of either contingent or travelling allowance expenditure and is subject to countersignature by a Controlling Officer.

Drawing and Disbursing Officer

Head of the Department, Head of Office, and also any other officer designated by Head of the Department, to draw bills and make payments on behalf of the State Government.

Goods

All articles, material, commodities, livestock, furniture, fixtures, raw material, spares, instruments, machinery, equipments, industrial plant and I.T. Hardware, Software purchased or otherwise acquired for use of the Government, excluding books, publications and periodicals for a library.

Non-recurring Expenditure

Expenditure sanctioned as a lump sum charge whether the money is paid in lump sum or in installments.

Primary Unit of Appropriation

A portion of the supply under each Minor Head, which is allotted to a prescribed sub-division of the Head as representing one of the primary objects of the supply.

Procurement Entity

Any Government Department, State Government Undertaking, Local Authority, Board, Body or Corporate established by or under any law and owned or controlled by the Government and any other body or authority owned or controlled by the Government.

Re-appropriation

The transfer of funds from one primary unit of appropriation to another such unit.

Recurring Expenditure

The expenditure which is incurred at periodical intervals and is not non-recurring.

Technical Sanction

Sanction of a Competent Authority to a properly detailed estimate of the cost of a work of construction or repair.

Voted Expenditure

Expenditure other than charged expenditure, which is subject to vote of the State Legislature.

Financial Year

The year beginning on the 1st of April and ending on the 31st of March following.

Original Works

Works including all new constructions, fittings and fixtures, installations, substantial additions and alterations to existing works, special repairs to newly purchased or previously abandoned buildings or structures, including remodeling or replacement.

Repair Works

Works undertaken to maintain buildings and fixtures and any other work of a routine nature.

Cost Plus Contract

A contract in which the price payable for supplies or services under the contract is determined on the basis of actual cost of production of the supplies or services concerned plus profit either at a fixed rate per unit or at a fixed percentage on the actual cost of production.

Personal Ledger Account

A device intended to facilitate the authorized officer thereof to credit receipts into and effect withdrawals directly from the account, subject to an overall check being exercised by the bank in which the account is authorized to be opened.

Advertised Tender System

A procurement method used for goods or outsourcing of services of estimated value of Rs. 10 lacs and above, advertised in the Official Gazette of Himachal Pradesh and at least two leading daily newspapers.

Limited Tender System

A procurement method adopted when the estimated value of goods or outsourcing of services is up to Rs. 10 lacs, where copies of tender documents are sent directly to no less than three firms.

Single Tender System

A procurement method adopted in case of articles of proprietary nature available from a single source or for additional purchase of goods from the original supplier.