Human Resource Management: Recruitment, Selection, and Employment Legislation

Vocabulary flashcards covering the key terms, processes, documents, selection tests, and legal regulations involved in Human Resource Management (HRM).

Human Resource Management (HRM)

The process of obtaining and motivating the human resources (labour/employees) required by an organization towards the objectives of the business.

Recruitment

The process of identifying the need to employ the most appropriate candidate required inside an organization.

Job Description

A document consisting of the responsibilities and duties of a job holder, including the job title, place and hours of work, pay, benefits, supervisor, and subordinates.

Person's Specification

Also known as a job specification, it outlines the skills, experiences, educational qualifications, and personal characteristics that an ideal job holder should possess to perform the job efficiently.

Job Advertisement

A notice placed internally or externally to publicize a job vacancy, usually incorporating elements of both the job description and the job specification.

Internal Recruitment

The practice of filling a job vacancy from the organization's existing pool of workers, typically via notice boards or company magazines.

External Recruitment

The recruitment of workers from sources outside the organization, such as employment agencies, online platforms, universities, newspapers, job centres, or government employment centres (PSC).

Application Form

A standardized questionnaire designed by the recruiting company that applicants must complete, covering personal details, education, qualifications, training, experience, hobbies, and references.

Curriculum Vitae (C.V.)

A structured summary of an applicant's qualifications, experience, and personal qualities compiled in a standard format by the job seeker rather than the recruiter.

Résumé

A candidate's personalized summary highlighting positive aspects of their background and capabilities, where potentially negative aspects are omitted or reframed positively.

References

Information obtained from a candidate's previous employers to verify character and past work performance.

Selection

The process of screening or evaluating job candidates to choose the most suitable person for the post and reduce the risk of hiring errors.

Shortlisting

The screening stage where candidates' C.V.s or application forms are compared against the job description and person specification to discard unsuitable applicants and retain matching candidates.

Aptitude Test

A candidate assessment designed to evaluate an applicant's ability towards problem solving.

Intelligence Test

An examination designed to assess a candidate's ability to provide general knowledge.

Skills Test

A practical assessment that measures an applicant's capability to carry out specific job tasks.

Attainment Test

An examination designed to evaluate candidates on their rapidity in completing tasks.

Physical Test

An evaluation assessing a candidate's ability to demonstrate specific physical characteristics.

Personality Test

An assessment used to evaluate an applicant's temperament, such as the ability to work under stress or function within a team.

Group Situation Test

A test designed to observe a candidate's ability to work collaboratively or accomplish a task within a group setting.

Assessment Centres

A comprehensive selection method lasting one day or longer where groups of candidates face competitive, real-life simulations, personality tests, group problem-solving exercises, and role plays.

Interview

A face-to-face interaction between the employer and the candidate to evaluate job capability, personal qualities, character, and personality.

Contract of Employment

A legally binding agreement signed between the employer and employee that details duties, responsibilities, working hours, holiday entitlement, sick pay, and mutual obligations.

Part-Time Workers

Employees scheduled to work fewer hours than the standard full work week, normally defined as working between $1$ to less than $35$ hours per week.

Full-Time Workers

Employees who are generally scheduled to work $35$ hours per week or more, based on employer discretion.

Legal Controls over Employment Issues

Government legislation enacted to prevent employee exploitation, eliminate unfair dismissal, enforce safety, and ensure fair treatment in the workplace.

Equal Employee Opportunities

A legal requirement mandating that all employees be treated equally without discrimination based on sex or disability, ensuring equal pay for the same job.

Unfair Dismissal Protection

Legal protection safeguarding workers from improper termination, holding non-compliant employers liable for compensation and legal prosecution.

Legal Minimum Wage

A statutory pay floor established by the government that employers must adhere to so workers can maintain a decent standard of living.

Health and Safety at Work

Workplace standards enforced by law covering machinery safety training, personal protective equipment (gloves, boots, helmets), hygienic conditions (hairnets, screenings), reasonable temperature, and controlled working hours.