Printers and MFDs Lesson 007: Scanning Services

What does MFD stand for?

Multi-Function Device.

Multi-Function Device

A specialized type of printer combined with some other functions like the ability to do scanning.

What does the ability to scan documents give a printer?

To be used as a copy machine or as a document scanner for creating digital files of physical documents.

What is another functionality that can be built into a mult-function device?

To be used as a fax machine.

Scanner

A digital imaging device that is designed to create computer files from a real life object.

What does OCR Software stand for?

Optical Character Recognition Software.

Optical Character Recognition Software

Converts scanned text into digital documents that can then be manipulated using a word processing program.

When might OCR software be useful?

When a digital copy of a document isn’t available, but the physical copy still is.

What are the two basic ways to scan information on a scanner?

Flatbed scanner and ADF.

When does a flatbed scanner work well?

When needing to scan one document.

What does ADF stand for?

Automatic Document Feeder.

Automatic Document Feeder

Allows a user to put a stack of papers into a MFD to scan all at once.

What does an ADF do?

Scans a stack of documents all in one go and puts them all into one file.

What do functionality do in some higher-end MFDs provide when it comes to the use of ADF?

The ability to have a two-sided ADF.

What are the four places that a scanner can send generated files to?

Hard drive, email, share drive folder, and cloud-based storage.

When is saving a scanner file to a hard drive most common?

When a device is connected to the scanner via USB.

Where would a network-based MFD send a scanner file?

To an email, share drive folder, or cloud storage.

What can a network-base MFD be configured with in order to send a scanner file via email?

A SMTP server.

What does SMB stand for?

Server Message Block.

What does scanning to a folder rely on?

SMB.

Server Message Block

Windows’ version of file and print sharing that scanning to a folder normally relies on.