Word2016
Microsoft Word 2016 Overview
Introduction
Microsoft Word 2016 is a word processing application that facilitates document creation including letters, flyers, and reports.
Offers enhanced features to improve word processing projects.
Word Interface
Start Screen
Appears when Word is opened, offering options to create a new document or use templates.
Blank Document View
Default view for document creation includes a variety of functional options.
The Ribbon
General Structure
Contains multiple tabs with various tool groups to assist with common tasks.
Tabs include File, Home, Insert, Design, Layout, References, Mailings, Review, View, and Help.
Tab Functions
Home Tab
Access to commonly used commands like copying, pasting, formatting, and paragraph alignment.
Insert Tab
Options for inserting visual elements such as pictures, charts, and tables.
Design Tab
Tools for document formatting and design features.
Layout Tab
Adjusts document margins, orientations, and breaks for print formatting.
References Tab
Facilitates adding citations, footnotes, and bibliographies useful for academic papers.
Mailings Tab
Composes letters, addresses envelopes, and manages labels, ideal for mass mailing.
Review Tab
Provides editing tools including comments and tracking changes for sharing documents.
View Tab
Switches between document views and allows screen splitting for document viewing.
Contextual Tabs
Available under certain items for specialized editing and formatting tools.
Quick Access Toolbar
Location and Purpose
Positioned above the Ribbon for quick command access regardless of active tab.
Default commands include Save, Undo, and Repeat; customizable based on user preference.
Adding Commands
Click the drop-down arrow next to the toolbar and select desired commands.
The Ruler
Functionality
Positioned at the top and left of the document, allowing for precise document formatting.
Option to hide for additional screen space.
Visibility Control
Toggles can be accessed via the View tab.
Document Views
Viewing Options
Includes Read Mode, Print Layout, and Web Layout for different editing and visualization processes.
Switching Views
Utilize tools in the bottom-right for changing views instantly.
Specific View Modes
Read Mode
Full-screen mode with hidden editing tools for distraction-free reading.
Print Layout
Default editing mode displaying page breaks as they would appear when printed.
Web Layout
Removes page breaks to visualize document presentation in web form.
The Insertion Point
Definition and Location
Blinking vertical line indicating where text is entered, typically starts at the top left in a new document.
Manipulating the Insertion Point
Adding Spaces
Use the space bar to insert spaces; use Enter for new lines.
Manual Placement
Click any point in the document to reposition.
Selecting Text
Selection Process
Click, hold, and drag to create a highlighted selection.
Deleting Text
Highlight text and press the Delete key.
Copying and Pasting Text
Steps to Copy
Select text and use Copy command.
Click where to paste and use Paste command.
Steps to Cut and Paste
Select text and use Cut command.
Paste it at the desired location.
Changing Font and Size
Font Customization
Select text and choose new font from the drop-down menu on the Home tab.
Font Size Adjustment
Select text and choose a new size from the Font Size drop-down menu.
Font Color
Select text and click Font Color drop-down to preview and apply desired color.
Highlighting Text
Select text, visit the Home tab, and choose a highlighter color.
Bold, Italic, and Underline
Select text and click formatting buttons for modifications.
Changing Text Alignment
Select text and choose alignment option: left, center, right, or justified.
Page Orientation and Size
Orientation
Access the Layout tab to change between Portrait and Landscape.
Page Size
Use the Layout tab to select and change predefined page sizes.
Backstage View
Understanding Access
Provides options for saving, opening, printing, and sharing documents.
Steps to Access
Click the File tab on the Ribbon to enter Backstage view.
Creating and Managing Documents
New Document Creation
Click New in Backstage view.
Select a template to begin.
Opening an Existing Document
Navigate to Open in Backstage view, select your file, then click Open.
Saving Options
Save vs. Save As
Save used for current edits; Save As for naming and locating new or edited documents.
Steps to Save
Use Save command to save edits.
Choose Save As for the first time or to rename and change locations.
Exporting Documents
Export to PDF
Access File tab, select Export, then Create PDF/XPS.
Exporting to Other Formats
Use Backstage view to change file type and save in various formats.