Chapter 9 - HSSE Assurance

Chapter 9: HSSE Assurance

9.1 Purposes and Objectives

• Outlines a process for the Project Management Team (PMT) to implement minimum requirements.

• Establishes internal accountability for ensuring project viability, reducing risks, and addressing serious or fatal exposures during project activities.

• Must be implemented alongside CLP Power Assurance, Review and Reporting Standard, and Supervision and Monitoring Procedure.

9.2 References

• Various document titles and numbers related to assurance and HSSE management standards:

  • CLPH-GOPMO-10110-AEB-020-0001 Rev 5: CLP Group Project Management Governance System Standard.

  • CLPH-GOHSE-STD-004.4: CLPG Assurance and Review Standard.

  • HSSEQ-C-PRO-PCD-004: Assurance Inspection Procedure.

  • HSSEQ-C-PRO-PCD-005: Supervision & Monitoring Procedure.

  • CLPMP-HSSE-STD-002: HSSE Management Standard.

  • CLPMP-HSSE-STD-006: Environmental Management Standard.

  • HSSEQ-MS-16: Power Assurance, Review and Reporting.

  • CLPMP-HSSE-STD-003: HSSE Leading Performance Indicators.

  • CLPMP-HSSE-STD-004: Site HSSE Categorization Standard.

  • CLPMP-HSSE-STD-008: Security Management Standard.

  • CLPMP-HSSE-STD-011: HSSE Document Management and Control Standard.

10. Processes and Guidance

10.1 General

• 10.1.1: Each project/contractor group must maintain effective HSSE management systems.

• 10.1.2: Include compliance elements ensuring all contract and regulatory requirements are met.

• 10.1.3: Considerations: PMT participation in HSSE assurance should be planned early, especially based on geographical location and sponsorship business unit.

10.1.4: Digitization

• All assurance, assessments, and inspection tools should be digitized for ease of use and performance analysis.

10.2 HSSE Management Assurance Process

• 10.2.1: PMT must establish processes for self-assurance (1st line of defense) that include assessments, audits, and inspections.

• 10.2.2: Contractor groups must develop in-house HSSE assurance processes, including both tier 1 & 2 activities, prior to mobilization.

• 10.2.3: A table outlines mandatory and recommended tier (1 & 2) assurance processes.

• 10.2.4: Assurance processes should involve all PMT and contractor group levels.

• 10.2.5: PMT must conduct assurance checks at regular intervals (pre-construction, during construction, pre-commissioning).

• 10.2.6: Independent audits by CLP Group HSE as part of tier 2 (2nd line of defense) requirements, focusing on compliance.

• 10.2.7: Document results and retain evidence from assurance activities as required.

• 10.2.8: Communicate results of assurance activities to relevant stakeholders.

• 10.2.9: Non-conformities must prompt improvement actions or require exemptions.

10.3 Audit, Inspection, and Assessment

• 10.3.1: PMT to determine the timing and frequency of audits/assessments based on work complexity.

• 10.3.2: Tier (1 & 2) assurance should involve integrated participation from various project teams and contractor groups.

• 10.3.3: Ensure competent personnel, such as scaffolding CPs and supervisors, partake in HSSE assurance processes.

• 10.3.4: Equipment inspection procedures must comply with legal requirements, contract specifications, and best practices.

• 10.3.5: Assurance plan should encourage proactive involvement from all levels as per CLP Power standards.

10.4 Reviews

• 10.4.1: Monthly reviews of HSSE assurance processes by top management, possibly during HSSE Steering Committee meetings.

• 10.4.2: Projects to establish a regular post-HSSE assurance review process.

10.5 Improvement Action

• 10.5.1: Develop processes for managing deficiencies, non-conformities, and compliance issues.

• 10.5.2: Prioritize improvement actions with due dates and monitor progress.

• 10.5.3: Evaluate the effectiveness of improvement activities to ensure intended results.

• 10.5.4: Encourage suggestions for improvement from all stakeholders, with digitization recommended for feedback collection.

• 10.5.5: Changes to critical areas (plant, processes, security) must comply with Management of Change Standard requirements.

10.6 Training & Competency

• Conduct HSSE assurance activities by personnel qualified and trained in the processes required.

10.7 Application

• Frequency, type, and involvement in HSSE Assurance outlined in Section A; applicable to all site HSSE Modes.

11. Deviation

• Special deviations from requirements require written approval from PMT Director and Director - HSEQ (CLP Power).

Section A: HSSE Assurance Activities Plan Description

• Activities fall under recommended or mandatory categories with specified execution by PMT or PET teams. Key activities include:

  • M: Mandatory

  • Conducted By: Project Team, PET, CLPH Group HSE Team.

  • Examples of Activities:

    • Annual HSSE Management System Review (M)

    • Pre-construction Assessment (M)

    • Construction Assessment (M)

    • Environmental Inspections & Audits (M)

Notes on Frequency

• Some activities subject to specific environmental permit or project loan agreement requirements. These inspections should be conducted regularly to ensure compliance with regulations and to identify potential issues before they escalate.