Creating a Presentation in PowerPoint - Chapter 1 Notes

Chapter 1: Creating a Presentation in PowerPoint

This chapter outlines the fundamental steps involved in creating and managing presentations using Microsoft PowerPoint, focusing on practical exercises to familiarize users with the software's functionalities.

Page 1: Understanding the PowerPoint Window

• Opening PowerPoint: Start PowerPoint and open a new blank presentation. Familiarize yourself with the different elements of the PowerPoint window.
• Identifying Elements: Identify components of the PowerPoint interface such as the ribbon, slide pane, status bar, etc. Understand each element's purpose:
• Ribbon: Contains tabs and toolgroups for various tasks.
• Slide Pane: Displays the current slide for editing.
• Notes Pane: Where you can add speaker notes for yourself.
• Creating Slides:

1. In the Slide Pane, enter the title "TC Insurance Services" in the title placeholder, followed by "Company Security Division" in the subtitle.
2. Enter your name on the next line.
3. Save the file with the name IL_PPT_1_Analysis in your chosen location.
4. Create an additional slide using the "Title and Content" layout as referenced in Figure 1-22.

Page 2: Text Formatting and Design Themes

• Text Formatting:
• Select "Company Security Division," italicize it, and increase its font size.
• On Slide 2, change the color of the word "Accurately" to Orange, and set the font size of the word "common" on Slide 3 to 32.
• Change the font style of text on Slide 1 to Algerian.
• Applying Design Themes:
• Navigate to the Design tab and explore the available themes. Apply the Madison theme to a selected slide and then change Slide 1 to the Parallax theme, also applying it to all slides.
• Utilize the Design Ideas feature to finalize the appearance of your slides.

Page 3: Managing Slide Views and Spell Check

• Slide Management:
• Check switch between the Slide Sorter view and Normal view for better slide organization.
• Save your changes frequently to avoid loss of work.
• Spell Check:
• Open the presentation named IL_PPT_1-2.pptx and save it as IL_PPT_1_Emergency.
• Use the Review tab to run a spell check. Correct any misspelled words like "incident" and make necessary changes.
• Presenter View:
• Familiarize yourself with Presenter View, which gives you additional controls and options during a presentation.
• Advance slides using the controls provided at the bottom of the status bar and remember how to end the presentation gracefully.

Page 4: Inserting Images and Printing Presentation

• Inserting Images:
• Insert an image into Slide 2 after changing the layout to "Two Content".
• Resize and reposition the image using the sizing handles to maintain visual appeal in your presentation.
• Finalizing and Printing:
• Conduct any last-minute checks for spelling and formatting.
• Print the presentation as handouts, specifically choosing the option to print 3 slides per page in color.
• Close the file and ensure all changes have been saved before exiting PowerPoint.

Summary of Key Skills Practiced

• Opening and navigating the PowerPoint interface.
• Creating and formatting slides, including text and themes.
• Managing presentation views and conducting a spell check.
• Inserting images and preparing the presentation for printing.