communication and storage of scientific information

• any organisation that employs a significant number of employees needs to have a structure that allows the organisation to function
• in most large scientific organisations there is a hierarchy
• this means that the most senior people will have others that report to them
• structure of organisation
  • the structure depends in a number of factors
  • the size of organisation
  • the particular routines that are carried out
  • whether the organisation is spread over several sites or concentrated on a single site
  • whether the organisation is split into different groups or teams
• typical structure

• reporting of results
  • the results generated in a scientific workplace need to be communicated to those that need to know them
  • day to day results will be recorded via computer based reporting system,lab notebooks,printouts from equipment and at team meetings
  • all of those methods may be used for generating reports that get sent to those who need them
• blood tests
  • blood samples are routinely taken from patients for a variety of tests on the blood
  • the doctor initiates the test
  • several lines of communication are required what information needs to be and to whom? - their surgical history,blood history,infection,allergies etc etc
  • people in the lab needs to know where the sample of blood comes from,patient details and the test that needs to be done
• scientific terminology
  • in communicating information it is important that the correct terminology is used and understood by all members of the team regardless of location
  • this is important to prevent confusion from occurring if information is shared by a number of different sites
• security
  • information must be kept secure so that only those people who need to use the information can access it
  • examples of need for secure information
  • results of drug trails
  • personal medical records
• roles and responsibilities
  • it is important that every member of a team knows what they are supposed to do in the workplace
  • a well organised workplace will have key roles defined and will have individuals to whom a person can go when they need guidance
• communication
  • formal ::
  • memo
  • letter
  • meeting with minutes
  • email
  • informal::
  • chat
  • text
  • social media
• what does the senior manager need to know
  • staff numbers - people off sick and on training
  • quantity and quality of work by staff
  • results of work being carried out
  • accidents /health and safety issues
  • faulty or outdated equipment
  • any other problems

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