Module 6 - Part 1 - Project Schedule Introduction - Full PPT_d2e4f6b02f258703be153f86c416178e

Project Schedule Overview

• Project Schedule: A structured timeline that outlines all components of the project.

  • Introduction: Module 6 - Part 1

Learning Outcomes

• Define the Project Schedule and Models

• Understand Schedule Management Processes:

  • Defining the schedule plan

  • Defining activities

• Differences between activity and milestone lists

What is a Project Schedule?

• A project schedule indicates:

  • What needs to be done: Outlining tasks and deliverables.

  • How we will do it: Approaches to task execution.

  • Which resources must be utilized: Identification of necessary resources.

  • When the project is due: Establishing deadlines for deliverables.

Schedule Model Types

• Milestone Chart: Lists major deliverables and their due dates.

• Activity List: Detailed list of activities with attributes.

• Gantt Chart (Bar Chart): Combines activity lists with visual bars indicating the duration and relationships among activities.

Adaptive Schedule Models

• Components:

  • Technical: Tools and methodologies for project tasks.

  • Revenue: Financial implications of the project.

• Project Partitions:

  • Backlog: Pending tasks.

  • Doing: Current tasks in progress.

  • Done: Completed tasks.

• Actual vs Estimated Effort: Track progress across days, from Day 1 to Day 5.

Schedule Management Plan Components

• Links to Organizational Procedures: Framework established by WBS.

• Units of Measure: Defining measurement standards, such as weeks or hours.

• Level of Accuracy: Acceptable ranges for estimating activity durations, including contingencies.

• Release and Iteration Length: Adaptive planning methods, such as rolling wave planning.

• Project Schedule Model Development:

  • Predictive: Use of milestones, Gantt Chart, activity lists.

  • Adaptive: Utilize Kanban boards or stories.

• Flexibility Policies: Management of slack in schedules.

• Maintenance of Project Schedule Model: Guidelines for updates and control thresholds.

• Performance Measurement Rules: Establishing percent complete and EVM rules.

• Reporting Formats: Define how and when schedule reports are generated.

Define Activities

• Activity Identification Process: Essential for documenting project activities.

  • Utilizes WBS to break down work packages into specific activities.

  • Supports scheduling, estimating, executing, monitoring, and controlling project deliverables.

Activity List

• Components of Activity List:

  • Comprehensive compilation of scheduled project activities.

  • Each activity is uniquely identified.

  • Detailed lower-level listing compared to WBS.

• Activity Attributes:

  • Initial Stage Attributes: Include ID, WBS ID, and activity name.

  • Completion Stage Attributes: Include detailed information like codes, predecessors, successors, resource needs, constraints, and assumptions.

Milestone List

• Definition: A significant event in the project timeline.

  • Indicates whether a milestone is mandatory.

  • Represents moments in time with zero duration.