JM

NA Meeting Notes

Slogan and Fun Facts

  • Develop a slogan for the care coordinators.
  • Include fun facts to help people get to know the team better.

Neighborhood Ambassadors

  • Define what neighborhood ambassadors stand for and their goals.
  • Emphasize their importance to the campus community.

Expectations

  • Participation: Active involvement in activities and meetings.
  • Communication: Keep all channels of communication open.
  • Meeting Hour Requirements: All requirements must be fulfilled.
  • GA Hours: Discuss GA working hours and working hours.
  • Office Hours: Minimum of two required hours of office hours.

Office Hour Tasks

  • Event Preparation: Prepping for upcoming events.
  • Social Media: Working on social media content and engagement.
  • Committee Work: Contributing to assigned committee tasks.
  • Check-ins: Regular check-ins with supervisors.
  • Task Board: Updating the task board with available office hour tasks.

Google Keeps

  • Implementation: Start using Google Keeps for task management.
  • Task Assignment: Assign each team member a specific task in Google Keeps.

Event Day Expectations

  • Packing Bags: Preparing necessary materials and supplies.
  • Arrival Time: Specific time to be present at the event location.
  • Check-in Sheet: Completion of the check-in sheet upon arrival.
  • Hour Tracking: How to track hours for the semester using the tracking sheet.

Hour Tracking Sheet

  • Location: All documents and tracking sheets will be in one Excel sheet.
  • Individual Tabs: Each member has an individual tab for tracking hours.

Folder Organization

  • Central Location: Put all sheets in one folder for easy access.
  • Attendance Tracking: Keep track of attendance within the sheet.

Absentee Policy

  • Meeting Absences: Implement a policy for missing meetings.
  • Limit: Three absences per semester will be the standard.
  • Event Absences: Address the issue of missing events after signing up.

Forty-Eight Hour Notice

  • Notification: Require a 48-hour notice for event cancellations.
  • Consequences: Failure to notify within 48 hours will result in penalties.

Point System

  • Accumulation: Implement a point system for violations.
  • Strikes: Accumulating three points will result in removal from Pro CSL.
  • Event No-Shows (without communication): Every no-show to an event is a point.
  • Communication Exception: Points waived for timely communication.

Spotlights Meeting Content

  • Access: Ensure access to Spotties content.
  • Table of Contents: Include a table of contents.
  • Icebreakers: Involve icebreaker activities.

Icebreaker Placement

  • Timing: Schedule icebreakers after team introductions.
  • Meet the Crew: Icebreaker to help everyone meet each other.

Slide Creation

  • Copy: Make a copy of the file to add slides.
  • Placement: Insert the icebreaker slide after the team introduction.
  • Design: Incorporate sunset and green themes.

Meet the Team

  • Overview: Introduce the team members.
  • Expectations: Set clear expectations for everyone.

Expectations: Interactive Element

  • Slido: Use Slido to gauge expectations from both leaders and members.
  • Placement: Include it right after discussing the purpose and expectations.

Scavenger Hunt Idea

  • Potential Activity: Consider a scavenger hunt around campus.
  • Location: Keep it inside or within close proximity for convenience.

Team Building Activity: Grid Game

  • Grid: Tape marked boxes on the floor in a grid format.
  • Objective: Navigate from one side to the other.
  • Rules: Follow specific steps, with elimination for wrong moves.
  • Communication: Emphasize teamwork through pointing or directing.
  • Variations: Consider two separate grids or challenges.

Blindfolded Task

  • Challenge: Navigate a task while blindfolded.
  • Three Monkeys: Incorporate the "see no evil, hear no evil, speak no evil" concept.
  • Objective: Complete a task with limited senses and communication.

Four-Person Game

  • Objective: Move as a worm to get to an apple.
  • Coordination: Requires teamwork and coordination.

Teamwork Emphasis

  • Collaboration: Underline the necessity of teamwork.

Icebreakers and Team Building

  • Activities: Icebreakers will happen between the three monkeys and have them meet together again.

Team Count

  • Number of NAs: There are 15 NAs.
  • Team Grouping: Four groups of three.

Office Hours

  • Discussion: What to do during office hours.
  • Task Review: Review events and plan accordingly.

Icebreaker Timing

  • Placement: Include an icebreaker after the monkey activity and event overview.

Kahoot Quiz

  • Content: Focus on expectations with questions.
  • Example: How many days in advance for event absence notification?

Event Overview

  • Training: Here’s how you sign up for events.

Hour-Tracking Process

  • Reminder: Stress how many hours are required.

Office Hour Forms

  • Sharing: Share the link after office hours discussions.

Committee Sign-Ups

  • Timing: Select committees during the meeting.
  • Role Filling: Fill leaving positions.
  • Even Number Representation: Even representation on all the committees.

Google Form

  • Committee Preference: Have them list committee choices in order of preference.
  • Selection outcome: Team members will pretend they were give a choice.

Committee Reveal

  • Timeline: At the orientation or during the meeting.

Form Timing

  • Timing: Two weeks before orientation so members can think about what they want to sign-up for fully.

End-of-Semester Forms

  • Content: Name, contact, allergies, shirt size.
  • Timing: Get stuff out of the way before they leave.

Form Details

  • Inclusion: Put form and everything else they need to complete and know on one form.

Committee Integration

  • Form: Committee will be added to the form.

Form List

  • Committee Form
  • Availability Form
  • Office Hours: Availibality

Tentative event acceptance

  • Invite: Ask if team members are going accept events from google calendar.

Team Training

  • Social Media Training: coordinate with training events for team members.

Posting standards setting

  • Posting feed example: This is how our feeds should roughly be scheduled.

Team Divisions

  • Task Delegation: How should we delegate the upcoming community appreciation week events among the committees?

Mark for not coming prepared to these meetings

  • If team members do not show up prepared, this counts as a mark on their drivers license.

Event Picture Event

  • Team members will share a picture from an event over the summer and talk about it.

Presentation plan

  • Team members will get 30 minutes to put together a scrapbook presentation.

Hiking Plans

  • Hiking at Louis Creek: Consider doing the hike with the team if they enjoy it and are able to.

Driving Arrangements

  • Comfortability with people in vehicle: If they have a person to assist.

Scheduled Outing

  • Have each member share and participate in team scheduled outings to build team relations.