83- PMIS (Project Management Information System)

Overview of Project Management Information System (PMIS)

• Definition: PMIS (Project Management Information System) is defined as an information system that assists in managing projects efficiently, providing tools for scheduling, budgeting, communication, document management, and more.

Characteristics of PMIS

• Customization: Each company possesses its unique PMIS tailored to its specific needs; they are not universally standardized.
• Tools and Software: PMIS can involve various software applications, such as:
  • Microsoft Project: Used for scheduling and budgeting.
  • Microsoft Word: Employed for documentation.
  • Microsoft Outlook: Utilized for communication.
  • WebEx: Used for virtual meetings.

Components of a PMIS

• Work Authorization System:

  • This is a crucial function of PMIS that defines how work is authorized within an organization.
  • Details procedures for marking jobs as completed and moving on to subsequent tasks.
  • Varies between companies, reflecting their operational protocols.

• Configuration Management System:

  • Refers to managing the configuration of deliverables throughout the project.
  • Example: When installing telephones, ensuring each phone is configured correctly based on user needs (e.g., voicemail settings).

Importance of PMIS

• Optimization of Project Management:
  • Allows project managers to streamline processes and enhance efficiency in managing schedules, tasks, and deliverables.
• Enterprise Environmental Factors: The PMIS must adapt and align with the unique environmental factors present in each organization to be effective.

Variability in PMIS Usage

• Not all organizations use the same tools (e.g., some may prefer Primavera for construction management).
• PMIS reflects the diversity in business practices, emphasizing that no set system will universally apply across all companies.

Conclusion

• PMIS is a unique and tailored system essential for managing projects, allowing flexibility and adaptation to specific organizational needs. Each business should design its PMIS to best fit its operational workflows and project goals.