productivity-application-software

Productivity Application Software Overview

• Computers can be valuable tools, but their potential is realized through software.

• Application software allows computers to perform tasks:

  • Calculations

  • Scheduling

  • Document typing

  • Graphics creation

• Types of software:

  • System Software

  • Application Software (focus of this tutorial)

Sections Covered

1. Overview of Application Software

2. Productivity Software

   • 2a. Word Processing

   • 2b. Spreadsheet

   • 2c. Presentation

   • 2d. Database Software

3. Using Productivity Application Software

1. Overview of Application Software

• Definition: Application software is designed to help users accomplish specific goals.

  • Examples:

    • Writing a paper (Microsoft Word)

    • Listening to music (Apple Music, Spotify)

    • Browsing the web (Google Chrome, Firefox)

    • Games

• Varieties of application software aim for specialized tasks.

• Major subcategory: Productivity Software (includes data management, text editing, web development)

• Acquisition can be via retail or online.

2. Productivity Software

• Definition: Software that enhances productivity, especially in business settings.

• Common types of productivity software:

  • Word processing

  • Spreadsheets

  • Databases

  • Presentation software

• Microsoft Office: Pioneered office software packages; industry standard in many businesses.

2a. Word Processing

• Functionality: Create and edit written documents.

  • Features:

    • Text typing and editing

    • Format fonts/paragraphs

    • Add/move/delete text

    • Inclusion of tables/images

• Format types: Various electronic file formats.

• Most popular package: Microsoft Word (DOCX format).

2b. Spreadsheet

• Functionality: Performs numerical calculations and analyses.

  • Layout: Rows and columns for numbers, text, and formulas.

  • Formulas: Enables complex calculations based on data input.

  • Chart creation from data entries.

• Most popular package: Microsoft Excel.

2c. Presentation Software

• Functionality: Creates slideshow presentations.

  • Users can print or project slides.

  • Inclusion of text, images, and multimedia.

• Most popular package: Microsoft PowerPoint.

2d. Database Software

• Functionality: Manages data by allowing entry, retrieval, and updates.

  • Features: Inquiry and reporting abilities for customizable reporting.

• Popular packages: Microsoft Access, SQL Server, Oracle, IBM DB2.

3. Using Productivity Application Software

• Purpose: Increases overall productivity by assisting users in various tasks.

• Common usage examples:

  • Writing documents

  • Creating presentations and spreadsheets

  • Editing graphics/audio.

• Key to effective use: Understanding when to choose the appropriate application.

• Productivity software comparison:

  • Word Processing: e.g., Microsoft Word, Google Doc

  • Spreadsheet: e.g., Microsoft Excel, Google Sheets

  • Presentation: e.g., Microsoft PowerPoint, Google Slides

  • Database: e.g., Microsoft Access, MySQL.

• Video reference: Follows Naomi Bishop, a travel writer using Word.

Summary

• Application software enables users to accomplish particular tasks including productivity enhancement.

• Important software classifications:

  • Application Software: Task-oriented software.

  • Productivity Software: Increases efficiency in business and individual settings.

  • Understanding the functionality of various software is essential for maximizing productivity.