Data meeting with Justin

Overview of Discussion

• The conversation revolved around planning activities during shutdown and SAT days for students.

• Focus on ensuring productive use of time for both eleventh and twelfth graders during these days.

Shutdown Days

• Shutdown Day Purpose:

  • Aim to provide productive activities for students who are not taking the SAT.

  • Importance of structured activities rather than leaving students with free time.

• Students Involved:

  • Eleventh-grade students are expected to partake in SAT.

  • Twelfth-grade students generally do not have planned activities and may be released early.

SAT Day Considerations

• SAT Participation:

  • Only eleventh graders are mandated to participate; it's opt-in for them.

  • No PSAT scheduled for this period; only algebra mock exam for eleventh graders.

• Activity Ideas:

  • Need to categorize participating students for effective management.

  • Focus on different subgroupings (e.g., students who need help in math/English).

Task Assignments

• Data Management:

  • Utilize updated lists from Power BI to identify students needing attention.

  • Sort students based on criteria relevant to College and Career Readiness (CCR) and CCMR programs.

  • Assess which students have completed required tasks (English, math, essays).

• Teacher Coordination:

  • Identify core teachers for math and English to facilitate student support.

  • Specific focus on grouping students by their needs and subject completions.

Planning for Meeting

• Scheduled Meeting:

  • A meeting is planned for 1:00 PM to discuss priorities and ensure everyone is on the same page.

  • The necessity to print information and share accordingly with APs and teachers.

Additional Considerations

• Communication with Staff:

  • Need to have clear lines of communication for reporting on student prep and readiness.

  • Direct conversation with Becky regarding testing procedures (I Excel program).

• Data Accuracy:

  • Emphasis on having accurate data from TCB for assessments and planning.

  • Acknowledgement that errors might exist but requires starting point for effective action.

Conclusion and Next Steps

• The primary goal is to finalize the student list and scheduling method by the 1:00 PM meeting.

• Collaborate on organizing the information and prioritizing tasks to ensure efficiency and clarity.