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Week 5

Overview

  • Today's discussion will focus on document production guidelines, specifically the use of enumerated lists and bullets in various document formats.

Document Production Guide

  • Two primary topics for the week:

    • Enumerated Lists

    • Bullets

General Rules for Lists and Bullets

  • The focus will be on bullets and numbering formatting rules.

Format for Lists

  • Before and After Formatting:

    • Always leave one blank line before the list.

    • Always leave one blank line after the list.

  • Example:

    • Following a statement such as "Below is a list of the items you need to bring to your exam:", press Enter twice to start the list.

Single-Line vs. Multi-Line Items

  • If list items are short and stay on one line (e.g. pencil, eraser, dictionary):

    • Simply list them as they are without additional spacing.

  • If any item wraps onto a new line (word wrap):

    • Enter double spacing between each bulleted item to maintain clarity.

Spacing Rules for Bulleted Lists

  • Bulleted Lists:

    • Always single space items regardless of the document style.

    • If items wrap onto multiple lines, insert Enter between each item.

  • Example in a Report:

    • Bullet items are single spaced while paragraphs are double spaced.

Key Rules for Bulleted and Enumerated Lists

  • Rule 1: One blank line before the list, one blank line after the list.

  • Rule 2: Bulleted lists must be single spaced.

  • Rule 3: If an item wraps, insert space between wrapped bullets to ensure clear readability.

Practical Application

  • The instructor will demonstrate creating lists and formatting in Microsoft Word.

  • Exercises will include:

    • Packing Tips

    • What to Say When You Call for Help

Using Microsoft Word

  • To create a bullet or numbered list:

    • Use the bullets button in the paragraph dialog box on the ribbon.

    • For enumerated lists, utilize the numbering button.

    • Additionally, explore the multi-level list feature for more complex structures.

    • Start with the "No Spacing" option to ensure appropriate document formatting.

  • Font adjustments will include:

    • Changing the font to Calibri and setting the size to 12 for clarity.

  • Title formatting will include capitalizing for emphasis and utilizing keyboard shortcuts for alignment (e.g. Ctrl + E for center and Ctrl + L for left).

Conclusion

  • Mastery of these formatting rules and their application in Microsoft Word is crucial for producing professional documents.

  • Practice exercises will be conducted to reinforce understanding and proper technique.