Week 5

Overview

• Today's discussion will focus on document production guidelines, specifically the use of enumerated lists and bullets in various document formats.

Document Production Guide

• Two primary topics for the week:

  • Enumerated Lists

  • Bullets

General Rules for Lists and Bullets

• The focus will be on bullets and numbering formatting rules.

Format for Lists

• Before and After Formatting:

  • Always leave one blank line before the list.

  • Always leave one blank line after the list.

• Example:

  • Following a statement such as "Below is a list of the items you need to bring to your exam:", press Enter twice to start the list.

Single-Line vs. Multi-Line Items

• If list items are short and stay on one line (e.g. pencil, eraser, dictionary):

  • Simply list them as they are without additional spacing.

• If any item wraps onto a new line (word wrap):

  • Enter double spacing between each bulleted item to maintain clarity.

Spacing Rules for Bulleted Lists

• Bulleted Lists:

  • Always single space items regardless of the document style.

  • If items wrap onto multiple lines, insert Enter between each item.

• Example in a Report:

  • Bullet items are single spaced while paragraphs are double spaced.

Key Rules for Bulleted and Enumerated Lists

• Rule 1: One blank line before the list, one blank line after the list.

• Rule 2: Bulleted lists must be single spaced.

• Rule 3: If an item wraps, insert space between wrapped bullets to ensure clear readability.

Practical Application

• The instructor will demonstrate creating lists and formatting in Microsoft Word.

• Exercises will include:

  • Packing Tips

  • What to Say When You Call for Help

Using Microsoft Word

• To create a bullet or numbered list:

  • Use the bullets button in the paragraph dialog box on the ribbon.

  • For enumerated lists, utilize the numbering button.

  • Additionally, explore the multi-level list feature for more complex structures.

  • Start with the "No Spacing" option to ensure appropriate document formatting.

• Font adjustments will include:

  • Changing the font to Calibri and setting the size to 12 for clarity.

• Title formatting will include capitalizing for emphasis and utilizing keyboard shortcuts for alignment (e.g. Ctrl + E for center and Ctrl + L for left).

Conclusion

• Mastery of these formatting rules and their application in Microsoft Word is crucial for producing professional documents.

• Practice exercises will be conducted to reinforce understanding and proper technique.