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PowerPoint Presentation Creation and Spelling Checks

Chapter 1: Creating a Presentation in PowerPoint

Step 1: Opening a Presentation

  1. Open the presentation IL_PPT_1-1.pptx from your Data Files location.
  2. Save As: Rename the file to IL_PPT_1_Interview. A new presentation window will open with your new file name.

Step 2: Navigating Slides

  1. Navigating Slides: Click the Next Slide button at the bottom of the vertical scroll bar until Slide 4 appears.
  2. To return to Slide 1, click the Previous Slide button.

Step 3: Checking Spelling

  1. Click the Review tab on the Ribbon at the top of the screen.
  2. Click on the Spelling button located in the Proofing group.
    • The Spelling pane will open, indicating any misspelled words or words not recognized by PowerPoint.
    • Example: The Spell Checker might identify a name as misspelled and suggest replacements.

Learning Outcomes

  • Spell Check a Presentation: Learn how to effectively use the spell checker to identify spelling errors in your slides.
  • PowerPoint's spell checker compares all words against its dictionary, helping catch spelling mistakes but not grammar issues or context misuse.
    • Important Note: The spell checker may not catch words that are spelled correctly but used incorrectly, such as confusing "last" with "past".

Step 4: Correcting Misspelled Words

  1. Once the misspelled word is corrected, an alert box will notify you that the spelling check is complete.
  2. Click OK in the alert box.
  3. To manage Slides, click the Slide 4 thumbnail in the Slides tab.
    • Drag Slide 4 between Slide 1 and Slide 2 to reorder slides as needed.

Spell Checker Actions

  • Ignore: If you want to skip a misspelled word, click Ignore in the Spelling pane.
  • Change All: Click this option to correct all instances of a specific misspelled word (e.g., correcting "professional" across all slides).

Step 5: Checking Spelling While Typing

  • Automatic Spell Check: PowerPoint checks spelling automatically as you type.
    • A wavy red line indicates misspelled words.
  • Correction Method: Right-click on the misspelled word to view suggestions and make corrections easily.
  • Turning Off Automatic Spell Check:
  1. Click the File tab.
  2. Select Options to open the PowerPoint Options dialog box.
  3. Click Proofing in the left column.
  4. Uncheck the Check spelling as you type option.
  5. To hide wavy red lines momentarily, check Hide spelling and grammar errors.

Contextual Spelling

  • Functionality: PowerPoint identifies grammatical misuse. For instance, using “their” when “there” is intended, highlighting it with a wavy line.
  • Turning Contextual Spelling On/Off:
  • Go to Proofing in the PowerPoint Options dialog.
  • Check or uncheck the Check grammar with spelling check box.

Conclusion

  • Reviewing and proofreading your presentation is crucial to ensure clarity and professionalism. Rely on both the spell checker and manual proofreading for the best results.