CDC 2S051 Materiel Management Journeyman Volume 2 Flashcards

Unit 1. Issue and Mission Capability (MICAP) Processes

Order Process (1–1)

  • The Logistics Readiness Squadron (LRS): This is a primary support organization on base responsible for furnishing supplies and equipment to fulfill missions. Depending on the component type, organizations request supplies through various submission points within the LRS.

  • Customer Support Function: Acts as the primary submission point for most supply requests. It includes:

    • Expedite call-in point (Delivery Priorities 01–04).

    • Routine call-in point (Other than 01–04).

    • Bench stock requests.

  • Preparing Order Requests: Requests can be hand-carried, mailed, or transmitted via radio, telephone, terminal, or e-mail. Quality Control (QC) is vital to prevent excessive levels or inaccurate workloads.

  • AF Form 2005, Issue/Turn-in Request: Prepared in two copies. Copy 1 is for terminal input; Copy 2 is the control copy used to determine the next available serial number (alternatively, pre-serialized forms are used).

  • Phonetic Alphabet: Essential for accuracy during call-ins:

    • A—Alpha, B—Bravo, C—Charlie, D—Delta, E—Echo, F—Foxtrot, G—Golf, H—Hotel, I—India, J—Juliet, K—Kilo, L—Lima, M—Mike, N—November, O—Oscar, P—Papa, Q—Quebec, R—Romeo, S—Sierra, T—Tango, U—Uniform, V—Victor, W—Whiskey, X—X-Ray, Y—Yankee, Z—Zulu.

Data Elements and Codes (AF Form 2005)

  • Transaction Identification Code (TRIC) [Pos 1–3]: A three-position alphanumeric code used by the system to select the internal program for processing. Example: ISU for issue.

  • Delivery Destination Code [Pos 4–6]: Locally assigned code for property delivery. If blank, the Organization Cost Center Record (OCCR) assigns it automatically.

  • Issue Exception Code (IEX) [Pos 7]: Identifies unique conditions for an item. Examples:

    • B: Warranty/Guaranty item.

    • D: Do not backorder.

    • G: Civil engineering item.

    • 4: Random length item.

    • 5: Time change item.

    • 9: Health hazard item.

  • Stock Number/Part Number [Pos 8–22]: National Stock Numbers (NSN) are 13 digits (4-digit Supply Classification + 9-digit NIIN). Part numbers (PN) are preceded by "P" in position 8.

  • Unit of Issue (UI) and Quantity [Pos 23–29]: Essential to verify reasonable quantities (e.g., converting 100 individuals to 1 HD if UI is hundred).

  • Document Number [Pos 30–43]: A 14-digit alphanumeric code:

    • Activity Code (e.g., X=Expedite, R=Routine, B=Bench Stock, S=Supply Point).

    • Organization Code.

    • Shop Code (e.g., HS=Hydraulic Shop).

    • Julian Date (e.g., 7018).

    • Serial Number (in sequence).

  • Demand Code [Pos 44]: Indicates how demand data is accumulated.

    • I, J, K, L, M: Initial (Original shortage; no DIFM established).

    • C: Contractor Support (No item return expected).

    • R, T: Recurring (Replaces unserviceable item; updates DOLD and establishes DIFM).

    • N, U: Nonrecurring (One-time occurrence; establishes DIFM but not repair cycle data).

  • Transaction Exception Code (TEX) [Pos 51]: Identifies special processing. Example: Code 4 identifies "fill or kill."

  • Force Activity Designator (FAD) [Pos 53]: Shows relative mission importance (automatically assigned from OCCR).

  • Urgency Justification Code (UJC) [Pos 65–66]: Comprised of Urgency of Need Designator (UND) and Justification.

    • UND A: Prevents mission performance.

    • UND B: Impairs mission performance.

    • UND C: Routine requirements.

    • Justification A (Aerospace Vehicle), E (Communication), G (AGE), M (Engine), R (Repair), Z (Other).

  • Mark For [Pos 67–80]: Identifies the end item serial number (67–73), Standard Reporting Designator (SRD) (74–76), and Work Unit Code (WUC) (77–78).

Management Notices (202)

  • Definition: Advises sections that certain conditions exist; unlike rejects, they do not stop processing.

  • I004 (MGT ISU, KILL, DUO): Shows quantity action. "Issue" confirms assets shipped; "Kill" indicates no assets; "Due-out" indicates a backorder.

  • I005 (MGT Requisition Action):* Reflects due-out requisitioning action taken or lists reasons if not taken (e.g., Memo due-out).

  • I006 (MGT Input Accepted): Confirms processing date.

  • I007 (MGT Part Number Request Requires External Review): Generated if a PN cannot be converted to an NSN under program control.

  • I023 (Other Asset Data Follows): Produced after a Kill or Memo due-out. Shows total base asset position including Interchangeability and Substitution Group (ISG) assets, Bench Stock, Supply Point, and WRM.

Maintenance/Supply Interface (203)

  • Integrated Maintenance Data System Central Database (IMDS CDB): Links maintenance with Materiel Management. Maintenance can order parts and retrieve status via remote terminals using Activity Code J.

  • 1SH Notifications: Output to notify IMDS CDB of due-out status changes:

    • 1: Cancellation.

    • 2: Release.

    • 3: Status Change.

    • 4: Mark-for change.

Mission Capable (MICAP) Process (1–2)

  • Definition: A highest-priority condition where an end item is not mission capable due to a component failure and no replacement is available.

  • Responsibilities:

    • AFSC/AFMC SCM-R Weapon System Support Activity (WSSA): Primary interface for LRS, manages weapon system support and Lateral Support Sourcing.

    • Base Level (LRS): Confirms mission incapability and exhausts local resources before reporting MICAP.

  • Asset Verification Checklist: Review I023 notice, check for substitutes, repair lists, priority repair, cannibalization, or diverting project materiel.

  • MICAP UND Codes:

    • 1: Prevents mission accomplishment (Not operationally ready).

    • J: Impairs secondary mission (Limited capacity).

    • /: Battle damage.

  • Cause Codes: Reason for out-of-stock condition.

    • A: No level; first time demand.

    • F: Full stock; depth insufficient.

    • G: Full stock; assets in Awaiting Parts (AWP) status.

  • Status Codes (Source of Supply):

    • BA: Item being processed for shipment.

    • BB: Item backordered against a due-in to stock.

    • BV: Procured for direct shipment.

  • Delete Codes (Termination Reasons):

    • 1: Received from ALC.

    • 3: Lateral support.

    • 8: Cannibalization.

    • 9: Reported in error.

  • Reporting (DIC B9*): Used to initiate (Start), modify (NOR), or terminate (Stop) a MICAP condition.

Unit 2. Repair Cycle Support

Due-in from Maintenance (DIFM) Management (2–1)

  • Repair Cycle Assets: Items with ERRCD XD (Depot level repair) or XF (Field level repair). They are "DIFM items" when with maintenance and "Repair Cycle items" when with Materiel Management.

  • DIFM Detail Status Flags:

    • 0 (Firm): Asset issued to maintenance.

    • 1 (Memo): Backordered; changes to 0 upon release.

    • 2 (Credit): Unserviceable item turned in before replacement was issued.

  • DIFM Status Codes:

    • AWF (Awaiting testing), AWM (Awaiting maintenance), AWP (Awaiting parts), INW (In shop), OAM (Retained on system), TIN (Turn-in to Supply).

  • D23 (Repair Cycle Asset Management List): The primary tool for monitoring status, location, and ISU days. Depot-level reparable (DLR) assets (Budget Code 8) are charged "carcass price" at 60 ISU days.

  • D19 (AWP Validation Listing): Monitors end items waiting for bits and pieces.

  • D20 (Base Supply Surveillance Report): Part Two reviews all repair cycle initial issues.

Time Compliance Technical Orders (TCTO) (208)

  • Modification Categories:

    • 1: Form/Fit/Function changed; item gets a new NSN and Numeric Parts Preference Code (NPPC) 4.

    • 2: Modification does not require re-identification; item gets a TCTO flag.

  • Storage Requirements: Items are tagged with DD Form 1576 series (Blue tag); modified items are returned with DD Form 1574 (Yellow tag).

Processing Materiel Returns (Turn-ins) (2–2)

  • Required Documentation: AF Form 2005 (Turn-in Request), AFTO Form 350, and condition tags.

  • Action Taken Codes:

    • A: Bench checked and repaired.

    • 1: Bench checked (NRTS)—Repair not authorized.

    • 9: Condemned (Transfers to DLADS via DIC A5J).

  • Time Change Items: Replaced on a calendar or hourly schedule; FSC maintains documentation for one year per AFI 21–101.

  • Turnarounds (TRIC TRN): Removing and reinstalling a repaired asset without a system demand. Essential for generating base stock levels.

Supply Point Management (2–3)

  • Definition: Storage warehouses for selected DIFM items located in shop areas. LRS maintains ownership until use.

  • Establishment: Coordinated effort; requires TRIC FSP to load supply point details.

  • Issuance: Activities use TRIC MSI (Activity Code S). Using TEX Code F issues the item without replenishment action.

  • Reconciliation: Mandatory semiannual review using the Q13 Supply Point Listing.

Unit 3. Contingency Operations

War Reserve Materiel (WRM) (3–1)

  • Definition: Materiel held in reserve to support wartime activities specified in the War and Mobilization Plan (WMP).

  • Responsibilities: ACC/A4 is the lead command. Bases handle physical materiel handling and storage.

  • Deployment Logistics:

    • Short-term (<120 days): Accountability stays at home base (TRIC 1ED/FME).

    • Long-term (>120 days): Accountability transfers to gaining base (TRIC 1ET/FME).

Basic Expeditionary Airfield Resources (BEAR)

  • B-150: Supports 150 personnel (Open-the-Base).

  • B-550i: Standalone camp for 550 personnel including Single Pallet Expeditionary Kitchen (SPEK).

  • B-550f: Additive set doubling capacity to 1100 personnel.

  • B-IO (Industrial Operations): Infrastructure for 3300 personnel and 3 squadrons.

  • B-IF (Initial Flightline): Flight operations for initial squadron; includes deployable aircraft hangar (ACH).

  • B-FF (Follow-on Flightline): Additive to B-IF for subsequent squadrons.

Readiness Spares Packages (RSP)

  • MRSP: Air transportable; sustains operations for 60 days.

  • IRSP: For units fighting in place; supports first 30 days.

  • CHPMSK: Support for operations >90 days; non-additive.

  • S07 Program: Master authorization file management (XTJ/XVF formats).

  • S05 Program: Reconciliation of base records with MAJCOM files.

  • TRICs: 1UB (Airborne MRSP), 1WD (Accountability Transfer), 1KT (Transfer between details).

Contingency and Wartime Support (3–2)

  • Air and Space Expeditionary Force (AEF): Built on Transparency, Predictability, and Equitability.

  • Unit Type Code (UTC): 5-character alphanumeric code identifying units. Materiel management UTCs start with "JFB."

  • Readiness Reporting: ART (Capture assessments) and DRRS (Sole readiness reporting system for DOD).

Individual Protective Equipment (IPE) (216)

  • Small Arms: Portable weapons vulnerable to theft. Accountability requires annotating serial numbers on all documentation (receipts, issues).

  • Issue Requirements: Requestors need AF Form 522 and DD Form 2760; weapons issued via AF Form 1297.

  • Mobility Bags (MOBAGs):

    • Type A (A-bag): General support (ACH, canteen, sleep system).

    • Type B (B-bag): Cold weather (Parka, Mukluks).

    • Type C (C-bag): CBRNE (JSLIST, M-61 canister, protective mask).

  • ES-S Mobility: Program used to manage bags, shelf-life, and dashboards (Put away, Redistribution, Shipment, Pending Action).

  • JACKS: Web-based system for CBRN-D shelf life information; updates contract/lot numbers in ES-S.

Questions & Discussion

  • Q: What TRIC is used to issue items from a supply point?

  • A: TRIC MSI.

  • Q: How is a MICAP cause code assigned?

  • A: Automatically under program control on the B9* report.

  • Q: What is the purpose of the I023 mangement notice?

  • A: To reflect the total base asset position of an item following a Kill or Memo due-out.

  • Q: What defines a JFB UTC?

  • A: It is a Materiel Management readiness support unit.

  • Q: What is the support period for MRSP?

  • A: 60 days.

  • Q: How long does FSC maintain time change documentation?

  • A: One year.

  • Q: What happens if you use TEX code F on a supply point issue?

  • A: The item is issued without a replenishment action.

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