Microsoft Office Word

• widely used commercial word processor designed by Microsoft.

• a component of the Microsoft Office suite of productivity software but can also be purchased as a stand-alone product.

Advantages of using MS Word • Professional looking documents. • Easy to recopy and print. • Designs for better understanding. • Applicable for email and social media platforms.

Eight Common Uses of MS Word

1. School & Office

2. Publishing

3. Letters & Invitation

4. Poster and Banner

5. Advertisements

6. Certificates

7. Research Paper

8. Personal Documents

Useful Word Tool to Develop Content Text Formatting Page Layout Printing Documents Line and Paragraph Spacing List  number, bullet, letter, characters Hyperlinks Header/Footer Picture and Text Wrapping Formatting Pictures Shapes Text Boxes Tables Charts/Smart Arts Mail Merge Reference/Checking Spelling & Grammar

Parts and Functions of MS Word

1. Title Bar display the program name and the name of the document being edited. upper middle part

2. Quick Access Toolbar identifies the Word Program running and the name of the active documents. save, redo, undo button

3. Control Tool Box these buttons are used to hide, resize and close the word window and the document window. minimize, maximize, close

4. Rulers sometimes called the ruler line and is particularly useful for setting margins and tabs.

5. Status Bar typically display information about the cursor's position within the document. you can see the page number and word count here.

6. View Buttons use to change the display mode of the document that you are editing to fit your needs.

7. Zoom In/Out Sliding Bars use to Maximize and Minimize your documents with a percentage of every slide for this bar.

8. Vertical/Horizontal Sliding Bars allows a user to move the window viewing area up, down, left, or right.

9. Document Template also known as the Working Area, it is the sheets use for creating files or documents by using Microsoft Office Word tools.

10. Ribbon designed to help you quickly find the commands that you need to complete a task. the upper part of the application Heart and Brain of MS Word Menu Tool Bars  Example: Design, Insert, Draw

Microsoft Office Powerpoint presentation software that allows user to prepare slideshows that may include: animation, images, audio, videos, design

The files that users create in a PowerPoint are called Presentations, while in Word is called a Document.

Ten Important Parts of MS Powerpoint

1. INSERT MENU TOOL BAR located next of home menu a toolbar menu composes of a group of command buttons, namely: Tables, Images, Illustrations, Links, Text, Symbols and Media.

2. DESIGN MENU TOOL BAR next of the insert menu compose of a group of command buttons, namely: Page Set Up, Themes and Background.

3. ANIMATION MENU TOOL BAR located next of design menu, compose of a group of command buttons, namely: Preview, Animation, Advance Animation and Timing.

4. SLIDE SHOW MENU TOOL BAR next of animation menu, compose of a group of command buttons, namely: Start Slide Show, Set Up and Monitors.

4 Types of Animation

1. Entrance

2. Exit

3. Emphasis

4. Motion Path

3 Settings on Animation 5. Start on Click 6. Start with Previous 7. Start after Previous

5. SORTER PANEL located left side of the presentation template. use to arrange or sort in order the slide presentation. “elevator”

6. NOTES PANE in normal view is where you type notes to accompany a slide.

7. VIEW BUTTONS you use the view buttons to change between Normal view, Slider Sorter view, and the Slide Show.

8. PRESENTATION TEMPLATE the big part of the windows where the slides located and perform the different slide application.

9. PLACE HOLDER boxes with dotted borders that hold content in its place on a slide layout.

10. HYPERLINKS an easy way to navigate slides during your presentation.

Sliding Bar Minimum – 10% Mid/Default – 100% Maximum – 500%

Tips for Creating an Effective Presentation

1. Minimize the numbers of your slides To maintain a clear message and to keep your audience attentive and interested, keep the number of slides in your presentation to a minimum.

2. Customize a font size that your audience can read from a distance Choosing the right font style, such as Helvetica or Arial, helps to get your message across. Avoid narrow fonts, such as Arial Narrow, and avoid fonts that include fancy edges, such as Times.

3. Choosing the right font size helps to get your message across. A one-inch letter is readable from 10 feet. A two-inch letter is readable from 20 feet. A three-inch letter is readable from 30 feet. To learn more about how you can use pre-designed theme fonts in your presentation.

4. Make your content short & informative Use bullets or short sentences and try to keep each to one line; that is, without text wrapping. You want your audience to listen to you present your information, rather than read the screen. Some projectors crop slides at the edges, so long sentences may be cropped.

5. Use high quality graphics Use graphics to help tell your story. Don't overwhelm your audience by adding too many graphics to a slide.

6. Use appropriate charts Use only enough text to make label elements in a chart or graph comprehensible.

7. Make your slides simple and keep the consistency

8. Use high contrast between background color & text color Themes automatically set the contrast between a light background with dark colored text or dark background with light colored text.

9. Check the spelling & grammar To earn and maintain the respect of your audience, always check the spelling and grammar in your presentation.

Tips for Presenting an Effective Presentation

1. Show up early & verify that your equipment works properly Make sure that all equipment is connected and running.

2. Don’t assume that your presentation will work fine on another computer Disk failures, software version mismatches, lack of disk space, low memory, and many other factors can ruin a presentation. Turn off screen savers, and make sure that you have the appropriate files and versions of software that you need, including Microsoft Office Powerpoint.

3. Verify that the projector’s resolution is the same as the computer on which you created your presentation If the resolutions don't match, your slides may be cropped, or other display problems can occur.

4. Turn your screen saver off Keep your audience focused on the content of your presentation.

5. Check all colors on a projector screen before giving an actual presentation The colors may project differently than what appears on your monitor.

6. Ask your audience to hold questions until the end Questions are an excellent indicator that people are engaged by your subject matter and presentation skills. But if you save questions until the end of the presentation, you will get through your material uninterrupted.

7. Avoid moving the pointer unconsciously When you are not using the pointer, remove your hand from the mouse. This helps to stop you from moving the pointer unconsciously, which can be distracting.

8. Do not read the whole presentation Practice the presentation so that you can speak from bullet points. The text should be a cue for the presenter rather than the full message for the audience.

9. Practice your presentation Practicing the presentation is important because it helps a speaker eliminate speaking flaws, overcome nervousness, address the nuances of the presentation space, and make any necessary adjustments.

10. Monitor your audiences’ behavior Each time that you deliver a presentation, monitor your audience's behavior. If you observe people focusing on your slides, the slides may contain too much data or be confusing or distracting in some other way.

    Microsoft Office Word

    • widely used commercial word processor designed by Microsoft.

    • a component of the Microsoft Office suite of productivity software but can also be purchased as a stand-alone product.

    Advantages of using MS Word • Professional looking documents. • Easy to recopy and print. • Designs for better understanding. • Applicable for email and social media platforms.

    Eight Common Uses of MS Word

    1. School & Office

    2. Publishing

    3. Letters & Invitation

    4. Poster and Banner

    5. Advertisements

    6. Certificates

    7. Research Paper

    8. Personal Documents

    Useful Word Tool to Develop Content Text Formatting Page Layout Printing Documents Line and Paragraph Spacing List  number, bullet, letter, characters Hyperlinks Header/Footer Picture and Text Wrapping Formatting Pictures Shapes Text Boxes Tables Charts/Smart Arts Mail Merge Reference/Checking Spelling & Grammar

    Parts and Functions of MS Word

    1. Title Bar display the program name and the name of the document being edited. upper middle part

    2. Quick Access Toolbar identifies the Word Program running and the name of the active documents. save, redo, undo button

    3. Control Tool Box these buttons are used to hide, resize and close the word window and the document window. minimize, maximize, close

    4. Rulers sometimes called the ruler line and is particularly useful for setting margins and tabs.

    5. Status Bar typically display information about the cursor's position within the document. you can see the page number and word count here.

    6. View Buttons use to change the display mode of the document that you are editing to fit your needs.

    7. Zoom In/Out Sliding Bars use to Maximize and Minimize your documents with a percentage of every slide for this bar.

    8. Vertical/Horizontal Sliding Bars allows a user to move the window viewing area up, down, left, or right.

    9. Document Template also known as the Working Area, it is the sheets use for creating files or documents by using Microsoft Office Word tools.

    10. Ribbon designed to help you quickly find the commands that you need to complete a task. the upper part of the application Heart and Brain of MS Word Menu Tool Bars  Example: Design, Insert, Draw

    Microsoft Office Powerpoint presentation software that allows user to prepare slideshows that may include: animation, images, audio, videos, design

    The files that users create in a PowerPoint are called Presentations, while in Word is called a Document.

    Ten Important Parts of MS Powerpoint

    1. INSERT MENU TOOL BAR located next of home menu a toolbar menu composes of a group of command buttons, namely: Tables, Images, Illustrations, Links, Text, Symbols and Media.

    2. DESIGN MENU TOOL BAR next of the insert menu compose of a group of command buttons, namely: Page Set Up, Themes and Background.

    3. ANIMATION MENU TOOL BAR located next of design menu, compose of a group of command buttons, namely: Preview, Animation, Advance Animation and Timing.

    4. SLIDE SHOW MENU TOOL BAR next of animation menu, compose of a group of command buttons, namely: Start Slide Show, Set Up and Monitors.

    4 Types of Animation

    1. Entrance

    2. Exit

    3. Emphasis

    4. Motion Path

    3 Settings on Animation 5. Start on Click 6. Start with Previous 7. Start after Previous

    5. SORTER PANEL located left side of the presentation template. use to arrange or sort in order the slide presentation. “elevator”

    6. NOTES PANE in normal view is where you type notes to accompany a slide.

    7. VIEW BUTTONS you use the view buttons to change between Normal view, Slider Sorter view, and the Slide Show.

    8. PRESENTATION TEMPLATE the big part of the windows where the slides located and perform the different slide application.

    9. PLACE HOLDER boxes with dotted borders that hold content in its place on a slide layout.

    10. HYPERLINKS an easy way to navigate slides during your presentation.

    Sliding Bar Minimum – 10% Mid/Default – 100% Maximum – 500%

    Tips for Creating an Effective Presentation

    1. Minimize the numbers of your slides To maintain a clear message and to keep your audience attentive and interested, keep the number of slides in your presentation to a minimum.

    2. Customize a font size that your audience can read from a distance Choosing the right font style, such as Helvetica or Arial, helps to get your message across. Avoid narrow fonts, such as Arial Narrow, and avoid fonts that include fancy edges, such as Times.

    3. Choosing the right font size helps to get your message across. A one-inch letter is readable from 10 feet. A two-inch letter is readable from 20 feet. A three-inch letter is readable from 30 feet. To learn more about how you can use pre-designed theme fonts in your presentation.

    4. Make your content short & informative Use bullets or short sentences and try to keep each to one line; that is, without text wrapping. You want your audience to listen to you present your information, rather than read the screen. Some projectors crop slides at the edges, so long sentences may be cropped.

    5. Use high quality graphics Use graphics to help tell your story. Don't overwhelm your audience by adding too many graphics to a slide.

    6. Use appropriate charts Use only enough text to make label elements in a chart or graph comprehensible.

    7. Make your slides simple and keep the consistency

    8. Use high contrast between background color & text color Themes automatically set the contrast between a light background with dark colored text or dark background with light colored text.

    9. Check the spelling & grammar To earn and maintain the respect of your audience, always check the spelling and grammar in your presentation.

    Tips for Presenting an Effective Presentation

    1. Show up early & verify that your equipment works properly Make sure that all equipment is connected and running.

    2. Don’t assume that your presentation will work fine on another computer Disk failures, software version mismatches, lack of disk space, low memory, and many other factors can ruin a presentation. Turn off screen savers, and make sure that you have the appropriate files and versions of software that you need, including Microsoft Office Powerpoint.

    3. Verify that the projector’s resolution is the same as the computer on which you created your presentation If the resolutions don't match, your slides may be cropped, or other display problems can occur.

    4. Turn your screen saver off Keep your audience focused on the content of your presentation.

    5. Check all colors on a projector screen before giving an actual presentation The colors may project differently than what appears on your monitor.

    6. Ask your audience to hold questions until the end Questions are an excellent indicator that people are engaged by your subject matter and presentation skills. But if you save questions until the end of the presentation, you will get through your material uninterrupted.

    7. Avoid moving the pointer unconsciously When you are not using the pointer, remove your hand from the mouse. This helps to stop you from moving the pointer unconsciously, which can be distracting.

    8. Do not read the whole presentation Practice the presentation so that you can speak from bullet points. The text should be a cue for the presenter rather than the full message for the audience.

    9. Practice your presentation Practicing the presentation is important because it helps a speaker eliminate speaking flaws, overcome nervousness, address the nuances of the presentation space, and make any necessary adjustments.

    10. Monitor your audiences’ behavior Each time that you deliver a presentation, monitor your audience's behavior. If you observe people focusing on your slides, the slides may contain too much data or be confusing or distracting in some other way.