Ict (Emptech) 

Microsoft Office Word

  • widely used commercial word processor designed by Microsoft.
  • a component of the Microsoft Office suite of productivity software but can also be purchased as a stand-alone product.

Advantages of using MS Word • Professional looking documents. • Easy to recopy and print. • Designs for better understanding. • Applicable for email and social media platforms.

Eight Common Uses of MS Word

  1. School & Office
  2. Publishing
  3. Letters & Invitation
  4. Poster and Banner
  5. Advertisements
  6. Certificates
  7. Research Paper
  8. Personal Documents

Useful Word Tool to Develop Content Text Formatting Page Layout Printing Documents Line and Paragraph Spacing List  number, bullet, letter, characters Hyperlinks Header/Footer Picture and Text Wrapping Formatting Pictures Shapes Text Boxes Tables Charts/Smart Arts Mail Merge Reference/Checking Spelling & Grammar

Parts and Functions of MS Word

  1. Title Bar     display the program name and the name of the document being edited.     upper middle part
  2. Quick Access Toolbar     identifies the Word Program running and the name of the active documents.     save, redo, undo button
  3. Control Tool Box     these buttons are used to hide, resize and close the word window and the document window.     minimize, maximize, close
  4. Rulers     sometimes called the ruler line and is particularly useful for setting margins and tabs.
  5. Status Bar     typically display information about the cursor's position within the document.     you can see the page number and word count here.
  6. View Buttons     use to change the display mode of the document that you are editing to fit your needs.
  7. Zoom In/Out Sliding Bars     use to Maximize and Minimize your documents with a percentage of every slide for this bar.
  8. Vertical/Horizontal Sliding Bars     allows a user to move the window viewing area up, down, left, or right.
  9. Document Template     also known as the Working Area, it is the sheets use for creating files or documents by using Microsoft Office Word tools.
    1. Ribbon     designed to help you quickly find the commands that you need to complete a task.     the upper part of the application     Heart and Brain of MS Word     Menu Tool Bars      Example: Design, Insert, Draw

Microsoft Office Powerpoint presentation software that allows user to prepare slideshows that may include: animation, images, audio, videos, design

The files that users create in a PowerPoint are called Presentations, while in Word is called a Document.

Ten Important Parts of MS Powerpoint

  1. INSERT MENU TOOL BAR    located next of home menu    a toolbar menu composes of a group of command buttons, namely: Tables, Images, Illustrations, Links, Text, Symbols and Media.
  2. DESIGN MENU TOOL BAR    next of the insert menu    compose of a group of command buttons, namely: Page Set Up, Themes and Background.
  3. ANIMATION MENU TOOL BAR    located next of design menu,    compose of a group of command buttons, namely: Preview, Animation, Advance Animation and Timing.
  4. SLIDE SHOW MENU TOOL BAR    next of animation menu,    compose of a group of command buttons, namely: Start Slide Show, Set Up and Monitors.

4 Types of Animation

  1. Entrance
  2. Exit
  3. Emphasis
  4. Motion Path

3 Settings on Animation 5. Start on Click 6. Start with Previous 7. Start after Previous

  1. SORTER PANEL     located left side of the presentation template.     use to arrange or sort in order the slide presentation.     “elevator”
  2. NOTES PANE     in normal view is where you type notes to accompany a slide.
  3. VIEW BUTTONS     you use the view buttons to change between Normal view, Slider Sorter view, and the Slide Show.
  4. PRESENTATION TEMPLATE     the big part of the windows     where the slides located and perform the different slide application.
  5. PLACE HOLDER     boxes with dotted borders that hold content in its place on a slide layout.
    1. HYPERLINKS     an easy way to navigate slides during your presentation.

Sliding Bar Minimum – 10% Mid/Default – 100% Maximum – 500%

Tips for Creating an Effective Presentation

  1. Minimize the numbers of your slides    To maintain a clear message and to keep your audience attentive and interested, keep the number of slides in your presentation to a minimum.
  2. Customize a font size that your audience can read from a distance    Choosing the right font style, such as Helvetica or Arial, helps to get your message across.    Avoid narrow fonts, such as Arial Narrow, and avoid fonts that include fancy edges, such as Times.
  3. Choosing the right font size helps to get your message across.    A one-inch letter is readable from 10 feet.    A two-inch letter is readable from 20 feet.    A three-inch letter is readable from 30 feet.    To learn more about how you can use pre-designed theme fonts in your presentation.
  4. Make your content short & informative    Use bullets or short sentences and try to keep each to one line; that is, without text wrapping.    You want your audience to listen to you present your information, rather than read the screen.    Some projectors crop slides at the edges, so long sentences may be cropped.
  5. Use high quality graphics    Use graphics to help tell your story.    Don't overwhelm your audience by adding too many graphics to a slide.
  6. Use appropriate charts    Use only enough text to make label elements in a chart or graph comprehensible.
  7. Make your slides simple and keep the consistency
  8. Use high contrast between background color & text color    Themes automatically set the contrast between a light background with dark colored text or dark background with light colored text.
  9. Check the spelling & grammar    To earn and maintain the respect of your audience, always check the spelling and grammar in your presentation.

Tips for Presenting an Effective Presentation

  1. Show up early & verify that your equipment works properly     Make sure that all equipment is connected and running.
  2. Don’t assume that your presentation will work fine on another computer     Disk failures, software version mismatches, lack of disk space, low memory, and many other factors can ruin a presentation.     Turn off screen savers, and make sure that you have the appropriate files and versions of software that you need, including Microsoft Office Powerpoint.
  3. Verify that the projector’s resolution is the same as the computer on which you created your presentation     If the resolutions don't match, your slides may be cropped, or other display problems can occur.
  4. Turn your screen saver off     Keep your audience focused on the content of your presentation.
  5. Check all colors on a projector screen before giving an actual presentation     The colors may project differently than what appears on your monitor.
  6. Ask your audience to hold questions until the end     Questions are an excellent indicator that people are engaged by your subject matter and presentation skills.     But if you save questions until the end of the presentation, you will get through your material uninterrupted.
  7. Avoid moving the pointer unconsciously     When you are not using the pointer, remove your hand from the mouse. This helps to stop you from moving the pointer unconsciously, which can be distracting.
  8. Do not read the whole presentation     Practice the presentation so that you can speak from bullet points.     The text should be a cue for the presenter rather than the full message for the audience.
  9. Practice your presentation     Practicing the presentation is important because it helps a speaker eliminate speaking flaws, overcome nervousness, address the nuances of the presentation space, and make any necessary adjustments.
    1. Monitor your audiences’ behavior     Each time that you deliver a presentation, monitor your audience's behavior.     If you observe people focusing on your slides, the slides may contain too much data or be confusing or distracting in some other way.

    Microsoft Office Word * widely used commercial word processor designed by Microsoft. * a component of the Microsoft Office suite of productivity software but can also be purchased as a stand-alone product.

    Advantages of using MS Word     • Professional looking documents.     • Easy to recopy and print.     • Designs for better understanding.     • Applicable for email and social media platforms.

    Eight Common Uses of MS Word

     1. School & Office 2. Publishing 3. Letters & Invitation 4. Poster and Banner 5. Advertisements 6. Certificates 7. Research Paper 8. Personal Documents

    Useful Word Tool to Develop Content     Text Formatting     Page Layout     Printing Documents     Line and Paragraph Spacing     List      number, bullet, letter, characters     Hyperlinks     Header/Footer     Picture and Text Wrapping     Formatting Pictures     Shapes     Text Boxes     Tables     Charts/Smart Arts     Mail Merge     Reference/Checking Spelling & Grammar

    Parts and Functions of MS Word

     1. Title Bar         display the program name and the name of the document being edited.         upper middle part 2. Quick Access Toolbar         identifies the Word Program running and the name of the active documents.         save, redo, undo button 3. Control Tool Box         these buttons are used to hide, resize and close the word window and the document window.         minimize, maximize, close 4. Rulers         sometimes called the ruler line and is particularly useful for setting margins and tabs. 5. Status Bar         typically display information about the cursor's position within the document.         you can see the page number and word count here. 6. View Buttons         use to change the display mode of the document that you are editing to fit your needs. 7. Zoom In/Out Sliding Bars         use to Maximize and Minimize your documents with a percentage of every slide for this bar. 8. Vertical/Horizontal Sliding Bars         allows a user to move the window viewing area up, down, left, or right. 9. Document Template         also known as the Working Area, it is the sheets use for creating files or documents by using Microsoft Office Word tools. 10. Ribbon         designed to help you quickly find the commands that you need to complete a task.         the upper part of the application         Heart and Brain of MS Word         Menu Tool Bars          Example: Design, Insert, Draw

    Microsoft Office Powerpoint     presentation software that allows user to prepare slideshows that may include: animation, images, audio, videos, design

    The files that users create in a PowerPoint are called Presentations, while in Word is called a Document.

    Ten Important Parts of MS Powerpoint

     1. INSERT MENU TOOL BAR        located next of home menu        a toolbar menu composes of a group of command buttons, namely: Tables, Images, Illustrations, Links, Text, Symbols and Media. 2. DESIGN MENU TOOL BAR        next of the insert menu        compose of a group of command buttons, namely: Page Set Up, Themes and Background. 3. ANIMATION MENU TOOL BAR        located next of design menu,        compose of a group of command buttons, namely: Preview, Animation, Advance Animation and Timing. 4. SLIDE SHOW MENU TOOL BAR        next of animation menu,        compose of a group of command buttons, namely: Start Slide Show, Set Up and Monitors.

    4 Types of Animation

     1. Entrance 2. Exit 3. Emphasis 4. Motion Path

    3 Settings on Animation     5. Start on Click     6. Start with Previous     7. Start after Previous

     5. SORTER PANEL         located left side of the presentation template.         use to arrange or sort in order the slide presentation.         “elevator” 6. NOTES PANE         in normal view is where you type notes to accompany a slide. 7. VIEW BUTTONS         you use the view buttons to change between Normal view, Slider Sorter view, and the Slide Show. 8. PRESENTATION TEMPLATE         the big part of the windows         where the slides located and perform the different slide application. 9. PLACE HOLDER         boxes with dotted borders that hold content in its place on a slide layout. 10. HYPERLINKS         an easy way to navigate slides during your presentation.

    Sliding Bar     Minimum – 10%     Mid/Default – 100%     Maximum – 500%

    Tips for Creating an Effective Presentation

     1. Minimize the numbers of your slides        To maintain a clear message and to keep your audience attentive and interested, keep the number of slides in your presentation to a minimum. 2. Customize a font size that your audience can read from a distance        Choosing the right font style, such as Helvetica or Arial, helps to get your message across.        Avoid narrow fonts, such as Arial Narrow, and avoid fonts that include fancy edges, such as Times. 3. Choosing the right font size helps to get your message across.        A one-inch letter is readable from 10 feet.        A two-inch letter is readable from 20 feet.        A three-inch letter is readable from 30 feet.        To learn more about how you can use pre-designed theme fonts in your presentation. 4. Make your content short & informative        Use bullets or short sentences and try to keep each to one line; that is, without text wrapping.        You want your audience to listen to you present your information, rather than read the screen.        Some projectors crop slides at the edges, so long sentences may be cropped. 5. Use high quality graphics        Use graphics to help tell your story.        Don't overwhelm your audience by adding too many graphics to a slide. 6. Use appropriate charts        Use only enough text to make label elements in a chart or graph comprehensible. 7. Make your slides simple and keep the consistency 8. Use high contrast between background color & text color        Themes automatically set the contrast between a light background with dark colored text or dark background with light colored text. 9. Check the spelling & grammar        To earn and maintain the respect of your audience, always check the spelling and grammar in your presentation.

    Tips for Presenting an Effective Presentation

     1. Show up early & verify that your equipment works properly         Make sure that all equipment is connected and running. 2. Don’t assume that your presentation will work fine on another computer         Disk failures, software version mismatches, lack of disk space, low memory, and many other factors can ruin a presentation.         Turn off screen savers, and make sure that you have the appropriate files and versions of software that you need, including Microsoft Office Powerpoint. 3. Verify that the projector’s resolution is the same as the computer on which you created your presentation         If the resolutions don't match, your slides may be cropped, or other display problems can occur. 4. Turn your screen saver off         Keep your audience focused on the content of your presentation. 5. Check all colors on a projector screen before giving an actual presentation         The colors may project differently than what appears on your monitor. 6. Ask your audience to hold questions until the end         Questions are an excellent indicator that people are engaged by your subject matter and presentation skills.         But if you save questions until the end of the presentation, you will get through your material uninterrupted. 7. Avoid moving the pointer unconsciously         When you are not using the pointer, remove your hand from the mouse. This helps to stop you from moving the pointer unconsciously, which can be distracting. 8. Do not read the whole presentation         Practice the presentation so that you can speak from bullet points.         The text should be a cue for the presenter rather than the full message for the audience. 9. Practice your presentation         Practicing the presentation is important because it helps a speaker eliminate speaking flaws, overcome nervousness, address the nuances of the presentation space, and make any necessary adjustments. 10. Monitor your audiences’ behavior         Each time that you deliver a presentation, monitor your audience's behavior.         If you observe people focusing on your slides, the slides may contain too much data or be confusing or distracting in some other way.