Ict (Emptech) 

Microsoft Office Word

• widely used commercial word processor designed by Microsoft.
• a component of the Microsoft Office suite of productivity software but can also be purchased as a stand-alone product.

Advantages of using MS Word
• Professional looking documents.
• Easy to recopy and print.
• Designs for better understanding.
• Applicable for email and social media platforms.

Eight Common Uses of MS Word

1. School & Office
2. Publishing
3. Letters & Invitation
4. Poster and Banner
5. Advertisements
6. Certificates
7. Research Paper
8. Personal Documents

Useful Word Tool to Develop Content
Text Formatting
Page Layout
Printing Documents
Line and Paragraph Spacing
List
 number, bullet, letter, characters
Hyperlinks
Header/Footer
Picture and Text Wrapping
Formatting Pictures
Shapes
Text Boxes
Tables
Charts/Smart Arts
Mail Merge
Reference/Checking Spelling & Grammar

Parts and Functions of MS Word

1. Title Bar
   display the program name and the name of the document being edited.
   upper middle part
2. Quick Access Toolbar
   identifies the Word Program running and the name of the active documents.
   save, redo, undo button
3. Control Tool Box
   these buttons are used to hide, resize and close the word window and the document window.
   minimize, maximize, close
4. Rulers
   sometimes called the ruler line and is particularly useful for setting margins and tabs.
5. Status Bar
   typically display information about the cursor's position within the document.
   you can see the page number and word count here.
6. View Buttons
   use to change the display mode of the document that you are editing to fit your needs.
7. Zoom In/Out Sliding Bars
   use to Maximize and Minimize your documents with a percentage of every slide for this bar.
8. Vertical/Horizontal Sliding Bars
   allows a user to move the window viewing area up, down, left, or right.
9. Document Template also known as the Working Area, it is the sheets use for creating files or documents by using Microsoft Office Word tools.
   10. Ribbon
       designed to help you quickly find the commands that you need to complete a task.
       the upper part of the application
       Heart and Brain of MS Word
       Menu Tool Bars
        Example: Design, Insert, Draw

Microsoft Office Powerpoint
presentation software that allows user to prepare slideshows that may include: animation, images, audio, videos, design

The files that users create in a PowerPoint are called Presentations, while in Word is called a Document.

Ten Important Parts of MS Powerpoint

1. INSERT MENU TOOL BAR
   located next of home menu
   a toolbar menu composes of a group of command buttons, namely: Tables, Images, Illustrations, Links, Text, Symbols and Media.
2. DESIGN MENU TOOL BAR
   next of the insert menu
   compose of a group of command buttons, namely: Page Set Up, Themes and Background.
3. ANIMATION MENU TOOL BAR
   located next of design menu,
   compose of a group of command buttons, namely: Preview, Animation, Advance Animation and Timing.
4. SLIDE SHOW MENU TOOL BAR
   next of animation menu,
   compose of a group of command buttons, namely: Start Slide Show, Set Up and Monitors.

4 Types of Animation

1. Entrance
2. Exit
3. Emphasis
4. Motion Path

3 Settings on Animation
5. Start on Click
6. Start with Previous
7. Start after Previous

5. SORTER PANEL
   located left side of the presentation template.
   use to arrange or sort in order the slide presentation.
   “elevator”
6. NOTES PANE
   in normal view is where you type notes to accompany a slide.
7. VIEW BUTTONS
   you use the view buttons to change between Normal view, Slider Sorter view, and the Slide Show.
8. PRESENTATION TEMPLATE
   the big part of the windows
   where the slides located and perform the different slide application.
9. PLACE HOLDER boxes with dotted borders that hold content in its place on a slide layout.
   10. HYPERLINKS
       an easy way to navigate slides during your presentation.

Sliding Bar
Minimum – 10%
Mid/Default – 100%
Maximum – 500%

Tips for Creating an Effective Presentation

1. Minimize the numbers of your slides
   To maintain a clear message and to keep your audience attentive and interested, keep the number of slides in your presentation to a minimum.
2. Customize a font size that your audience can read from a distance
   Choosing the right font style, such as Helvetica or Arial, helps to get your message across.
   Avoid narrow fonts, such as Arial Narrow, and avoid fonts that include fancy edges, such as Times.
3. Choosing the right font size helps to get your message across.
   A one-inch letter is readable from 10 feet.
   A two-inch letter is readable from 20 feet.
   A three-inch letter is readable from 30 feet.
   To learn more about how you can use pre-designed theme fonts in your presentation.
4. Make your content short & informative
   Use bullets or short sentences and try to keep each to one line; that is, without text wrapping.
   You want your audience to listen to you present your information, rather than read the screen.
   Some projectors crop slides at the edges, so long sentences may be cropped.
5. Use high quality graphics
   Use graphics to help tell your story.
   Don't overwhelm your audience by adding too many graphics to a slide.
6. Use appropriate charts
   Use only enough text to make label elements in a chart or graph comprehensible.
7. Make your slides simple and keep the consistency
8. Use high contrast between background color & text color
   Themes automatically set the contrast between a light background with dark colored text or dark background with light colored text.
9. Check the spelling & grammar
   To earn and maintain the respect of your audience, always check the spelling and grammar in your presentation.

Tips for Presenting an Effective Presentation

1. Show up early & verify that your equipment works properly
   Make sure that all equipment is connected and running.

2. Don’t assume that your presentation will work fine on another computer
   Disk failures, software version mismatches, lack of disk space, low memory, and many other factors can ruin a presentation.
   Turn off screen savers, and make sure that you have the appropriate files and versions of software that you need, including Microsoft Office Powerpoint.

3. Verify that the projector’s resolution is the same as the computer on which you created your presentation
   If the resolutions don't match, your slides may be cropped, or other display problems can occur.

4. Turn your screen saver off
   Keep your audience focused on the content of your presentation.

5. Check all colors on a projector screen before giving an actual presentation
   The colors may project differently than what appears on your monitor.

6. Ask your audience to hold questions until the end
   Questions are an excellent indicator that people are engaged by your subject matter and presentation skills.
   But if you save questions until the end of the presentation, you will get through your material uninterrupted.

7. Avoid moving the pointer unconsciously
   When you are not using the pointer, remove your hand from the mouse. This helps to stop you from moving the pointer unconsciously, which can be distracting.

8. Do not read the whole presentation
   Practice the presentation so that you can speak from bullet points.
   The text should be a cue for the presenter rather than the full message for the audience.

9. Practice your presentation
   Practicing the presentation is important because it helps a speaker eliminate speaking flaws, overcome nervousness, address the nuances of the presentation space, and make any necessary adjustments.

   10. Monitor your audiences’ behavior
       Each time that you deliver a presentation, monitor your audience's behavior.
       If you observe people focusing on your slides, the slides may contain too much data or be confusing or distracting in some other way.

   Microsoft Office Word

   • widely used commercial word processor designed by Microsoft.
   • a component of the Microsoft Office suite of productivity software but can also be purchased as a stand-alone product.

   Advantages of using MS Word
   • Professional looking documents.
   • Easy to recopy and print.
   • Designs for better understanding.
   • Applicable for email and social media platforms.

   Eight Common Uses of MS Word

   1. School & Office
   2. Publishing
   3. Letters & Invitation
   4. Poster and Banner
   5. Advertisements
   6. Certificates
   7. Research Paper
   8. Personal Documents

   Useful Word Tool to Develop Content
   Text Formatting
   Page Layout
   Printing Documents
   Line and Paragraph Spacing
   List
    number, bullet, letter, characters
   Hyperlinks
   Header/Footer
   Picture and Text Wrapping
   Formatting Pictures
   Shapes
   Text Boxes
   Tables
   Charts/Smart Arts
   Mail Merge
   Reference/Checking Spelling & Grammar

   Parts and Functions of MS Word

   1. Title Bar
      display the program name and the name of the document being edited.
      upper middle part
   2. Quick Access Toolbar
      identifies the Word Program running and the name of the active documents.
      save, redo, undo button
   3. Control Tool Box
      these buttons are used to hide, resize and close the word window and the document window.
      minimize, maximize, close
   4. Rulers
      sometimes called the ruler line and is particularly useful for setting margins and tabs.
   5. Status Bar
      typically display information about the cursor's position within the document.
      you can see the page number and word count here.
   6. View Buttons
      use to change the display mode of the document that you are editing to fit your needs.
   7. Zoom In/Out Sliding Bars
      use to Maximize and Minimize your documents with a percentage of every slide for this bar.
   8. Vertical/Horizontal Sliding Bars
      allows a user to move the window viewing area up, down, left, or right.
   9. Document Template also known as the Working Area, it is the sheets use for creating files or documents by using Microsoft Office Word tools.
      10. Ribbon
          designed to help you quickly find the commands that you need to complete a task.
          the upper part of the application
          Heart and Brain of MS Word
          Menu Tool Bars
           Example: Design, Insert, Draw

   Microsoft Office Powerpoint
   presentation software that allows user to prepare slideshows that may include: animation, images, audio, videos, design

   The files that users create in a PowerPoint are called Presentations, while in Word is called a Document.

   Ten Important Parts of MS Powerpoint

   1. INSERT MENU TOOL BAR
      located next of home menu
      a toolbar menu composes of a group of command buttons, namely: Tables, Images, Illustrations, Links, Text, Symbols and Media.
   2. DESIGN MENU TOOL BAR
      next of the insert menu
      compose of a group of command buttons, namely: Page Set Up, Themes and Background.
   3. ANIMATION MENU TOOL BAR
      located next of design menu,
      compose of a group of command buttons, namely: Preview, Animation, Advance Animation and Timing.
   4. SLIDE SHOW MENU TOOL BAR
      next of animation menu,
      compose of a group of command buttons, namely: Start Slide Show, Set Up and Monitors.

   4 Types of Animation

   1. Entrance
   2. Exit
   3. Emphasis
   4. Motion Path

   3 Settings on Animation
   5. Start on Click
   6. Start with Previous
   7. Start after Previous

   5. SORTER PANEL
      located left side of the presentation template.
      use to arrange or sort in order the slide presentation.
      “elevator”
   6. NOTES PANE
      in normal view is where you type notes to accompany a slide.
   7. VIEW BUTTONS
      you use the view buttons to change between Normal view, Slider Sorter view, and the Slide Show.
   8. PRESENTATION TEMPLATE
      the big part of the windows
      where the slides located and perform the different slide application.
   9. PLACE HOLDER boxes with dotted borders that hold content in its place on a slide layout.
      10. HYPERLINKS
          an easy way to navigate slides during your presentation.

   Sliding Bar
   Minimum – 10%
   Mid/Default – 100%
   Maximum – 500%

   Tips for Creating an Effective Presentation

   1. Minimize the numbers of your slides
      To maintain a clear message and to keep your audience attentive and interested, keep the number of slides in your presentation to a minimum.
   2. Customize a font size that your audience can read from a distance
      Choosing the right font style, such as Helvetica or Arial, helps to get your message across.
      Avoid narrow fonts, such as Arial Narrow, and avoid fonts that include fancy edges, such as Times.
   3. Choosing the right font size helps to get your message across.
      A one-inch letter is readable from 10 feet.
      A two-inch letter is readable from 20 feet.
      A three-inch letter is readable from 30 feet.
      To learn more about how you can use pre-designed theme fonts in your presentation.
   4. Make your content short & informative
      Use bullets or short sentences and try to keep each to one line; that is, without text wrapping.
      You want your audience to listen to you present your information, rather than read the screen.
      Some projectors crop slides at the edges, so long sentences may be cropped.
   5. Use high quality graphics
      Use graphics to help tell your story.
      Don't overwhelm your audience by adding too many graphics to a slide.
   6. Use appropriate charts
      Use only enough text to make label elements in a chart or graph comprehensible.
   7. Make your slides simple and keep the consistency
   8. Use high contrast between background color & text color
      Themes automatically set the contrast between a light background with dark colored text or dark background with light colored text.
   9. Check the spelling & grammar
      To earn and maintain the respect of your audience, always check the spelling and grammar in your presentation.

   Tips for Presenting an Effective Presentation

   1. Show up early & verify that your equipment works properly
      Make sure that all equipment is connected and running.
   2. Don’t assume that your presentation will work fine on another computer
      Disk failures, software version mismatches, lack of disk space, low memory, and many other factors can ruin a presentation.
      Turn off screen savers, and make sure that you have the appropriate files and versions of software that you need, including Microsoft Office Powerpoint.
   3. Verify that the projector’s resolution is the same as the computer on which you created your presentation
      If the resolutions don't match, your slides may be cropped, or other display problems can occur.
   4. Turn your screen saver off
      Keep your audience focused on the content of your presentation.
   5. Check all colors on a projector screen before giving an actual presentation
      The colors may project differently than what appears on your monitor.
   6. Ask your audience to hold questions until the end
      Questions are an excellent indicator that people are engaged by your subject matter and presentation skills.
      But if you save questions until the end of the presentation, you will get through your material uninterrupted.
   7. Avoid moving the pointer unconsciously
      When you are not using the pointer, remove your hand from the mouse. This helps to stop you from moving the pointer unconsciously, which can be distracting.
   8. Do not read the whole presentation
      Practice the presentation so that you can speak from bullet points.
      The text should be a cue for the presenter rather than the full message for the audience.
   9. Practice your presentation Practicing the presentation is important because it helps a speaker eliminate speaking flaws, overcome nervousness, address the nuances of the presentation space, and make any necessary adjustments.
      10. Monitor your audiences’ behavior
          Each time that you deliver a presentation, monitor your audience's behavior.
          If you observe people focusing on your slides, the slides may contain too much data or be confusing or distracting in some other way.

\