Notes on Creating a Presentation in PowerPoint

Page 1: Introduction to Printing in PowerPoint

Key Steps for Printing a Presentation

1. Access Print Function:

• Click the Save button on the Quick Access toolbar.
• Click on the File tab on the Ribbon, then select Print.
• The Print window opens, showing a preview of the first slide on the right side. If you lack a color printer, the preview will be grayscale.
• Quick Tip: To add the Quick Print button to the Quick Access toolbar for quicker printing, do so to streamline the process.

1. Review and Preview:

• Reviewing your presentation at various stages provides insight into the overall flow and feel. Preview each slide before printing.

1. Closing the Presentation:

• When finished, exit PowerPoint by saving or closing the presentation file.

Learning Outcomes

• Be able to print a PowerPoint presentation effectively.
• Learn to save, preview, and review slides and notes pages before printing.

Page 2: Advanced Printing Options

Detailed Printing Steps

4. Modify Print Settings:

• Click the Color button under the Settings group, then choose Pure Black and White to print slides without color, saving toner.
• Option to print with notes: Choose the Handouts option to allow audience members to take notes alongside the presentation.

4. Choosing What to Print:

• Click on the File tab, then Print, and select the Full Page Slides button in the Settings group.
• The Print Layout gallery appears, allowing you to choose slides, handouts, notes pages, or outlines.
• Remember that your settings remain until changed or the presentation is closed.

4. Specialized Printing:

• For overhead transparencies, navigate to the Design tab, select Slide Size, then Custom Slide Size, and choose Overhead for appropriate sizing for overhead projectors.

Conclusion of Page 2

• The right settings improve the efficiency of printing while saving resources like paper and ink.

Page 3: Closing PowerPoint and Collaboration Features

Exiting PowerPoint

7. Closing the Application:

• Click the Close button in the Title bar to exit.
• If changes were made, an alert will prompt you to save your work. Select Save to keep your changes.

Microsoft Office Online Apps

• Online Collaboration: PowerPoint allows for feedback and collaboration over the Internet.
• Cloud Computing:
• Utilize Microsoft Office Online Apps, which are lightweight versions of Microsoft Office programs.
• Access them via Microsoft OneDrive, a free service for storing documents in the cloud.
• A free Microsoft account is required to use OneDrive, available from the Microsoft website.

Final Notes

• Chapter Overview: This chapter has focused on how to effectively print a PowerPoint presentation and use cloud-based collaboration tools to leverage Office 365 features for teamwork and document sharing.

Copyright Information

• Cengage Learning © 2020. Content is protected and cannot be reproduced without permission.