Online Systems

Online Systems Chapter 15

Features, Impact, and Implications

  • Understanding the use of online IT systems for data storage and task performance.

  • Exploring personal and professional applications of cloud storage and computing.

    • Personal Uses: Easy data storage and access across devices (PCs, tablets, smartphones).

    • Professional Uses: Enhanced collaboration and productivity through shared access and cloud applications.

  • Learning Aim C – Focusing on essential processes of operating online.

Personal and Professional Uses of Cloud Storage

Benefits of Cloud Storage

  • Simple and Secure Storage: Facilitates easy data access and sharing.

  • Devices for Access: Files can be accessed via any internet-connected device.

    • Examples of Access Devices:

      • Desktop PCs / Laptops

      • Tablets

      • Smartphones

  • Key Features of Cloud Storage:

    • Saving and organizing files and folders.

    • Easy sharing capabilities with other users.

    • Synchronization features across devices.

Major Cloud Storage Providers

  • Popular Providers:

    • Dropbox

    • Google Drive

    • Microsoft OneDrive

    • Apple iCloud

File Location in the Cloud

  • Files are stored on remote servers managed by cloud service providers.

Personal and Professional Uses of Cloud Computing

Data Centres

  • Definition: Large facilities housing numerous servers for data storage and processing.

  • Characteristics of Data Centres:

    • Multiple fibre optic internet connections for high speed.

    • Multiple electricity supplies with backup generators.

    • High-security standards to protect data.

Examples of Cloud Computing Applications

  • Commonly used cloud applications include:

    • Google G Suite: Productivity tools like Google Docs and Drive.

    • Microsoft Office 365 / OneDrive: Cloud-based Microsoft office suite and storage.

    • Flickr: Photo-sharing and hosting service.

    • Apple iCloud: Storage and sync for Apple device users.

The Internet of Things (IoT)

  • Definition: Network of devices and appliances embedded with software to connect and exchange data.

  • Examples of IoT Devices:

    • Home automation systems.

    • Smart home appliances (e.g., fridges).

    • Security devices like CCTV.

    • Wearable technology (e.g., smartwatches).

Types of Cloud Computing Services

  • Service Models:

    • Software as a Service (SaaS): Software delivered via the cloud; no installation required.

    • Platform as a Service (PaaS): Complete platforms for application development provided by the cloud.

    • Infrastructure as a Service (IaaS): Virtualized computing resources available through the cloud.

Advantages and Disadvantages of Remote Working

Advantages

  • No commuting to an office.

  • Flexibility in work hours enhances work-life balance.

  • Reduced costs associated with traveling and office space.

Disadvantages

  • Challenges in planning group projects due to lack of face-to-face interaction.

  • Potential distractions in a home environment can affect productivity.

  • Increased reliance on the internet affects accessibility and communication.

Impact on Organisations

Benefits of Cloud Computing for Organisations

  • Cost-Effectiveness: Typically less expensive than maintaining local storage systems.

  • Data Security: Enhanced safety through geographical redundancy.

  • Reliability: Reduced downtime through managed services and automatic updates.

  • Scalability and Flexibility: Adjust resources as needed based on demand.

  • Global Access: Data and applications accessible from anywhere.

Potential Drawbacks

  • Internet Dependency: Slower speeds can hinder productivity; risk of outages.

  • Security Risks: Vulnerability to data breaches and cyberattacks.

Positive vs. Negative Impacts on Organisations

  • Positive Impacts: Cost reduction; automatic backups; maintenance handled by providers.

  • Negative Impacts: Dependence on internet connectivity; trust in external vendors for data security.