Evidence Collection and Assessment Reporting Meeting Notes

  • Meeting Overview

    • Participants include Brooke, Liz, Tracy, Jonathan, and others from the dean's offices.
    • Discussions centered around evidence collection and updating academic materials.

  • Evidence Collection Goals

    • Focus on "low-hanging fruit" items for collection to refine documentation effectively before the next meeting.
    • Importance of identifying what already exists and what needs to be updated.

  • Key Action Items

    • Crosswalk of Disciplinary SLOs:
    • Dean's offices collaborating on updating the crosswalk document as it's currently outdated and requires modifications.
    • Anticipated completion by the next meeting.
    • Curriculum Maps:
    • Discussion about storing curriculum maps in Canvas, with potential updates required.
    • Debate on whether Google Drive or Canvas is more effective for document collaboration.

  • Role of Dean's Office

    • Dean's office has access to critical documents, making it easier for them to manage updates for curricular materials and assessments.

  • Assessment Reporting Cycle

    • A three-year cycle for assessment reporting is in place; ongoing monitoring of university student learning outcomes (SLOs).
    • Assessment committee meets monthly to analyze data on rubrics and SLOs.

  • Accreditation and Program Reviews

    • Keeping track of accreditation timelines and programs needing updates is essential.
    • Compiling qualitative data for the program review process to ensure compliance with standards.

  • Volunteering for Tasks

    • Participants were asked to volunteer for specific tasks, including reviewing undergraduate and graduate catalogs to ensure all programs have student learning outcomes.
    • Importance of consistent SLOs and documentation across departments to enhance professional presentation.

  • Future Meetings and Next Steps

    • Next meetings scheduled for late May or early June to accommodate faculty schedules.
    • Participants were encouraged to collate evidence and reporting materials required for assessments prior to the next meeting.
    • Ongoing communications to streamline processes and avoid duplicative efforts among faculty members.

  • Technology in Document Management

    • Emphasis on using Google Sheets for tracking documents and progress rather than cumbersome templated formats, enabling real-time collaboration and updates.

  • Embedded Tutoring Data

    • Requirement for reports from the Academic Success Center on tutoring data and its impact on student performance.
    • Megan tasked with collecting and compiling this data for institutional review.