POTA Rules & Regulations Slides rev.14
POTA Rules and Regulations Overview
Page 1: Introduction
POTA Rules and Regulations Rev. 14
Page 2: Performance Objectives
Key Areas for Review:
List ten of the POTA Rules/Violations as per PD-33, Attachment A:
Failure to meet performance standards.
Breach of confidentiality protocols.
Intentional misconduct or deceitful behavior.
Misrepresentation of qualifications or training.
Unauthorized absence from work assignments.
Insubordination towards supervisors or trainers.
Possession or use of alcohol or drugs on POTA premises.
Engaging in discriminatory or harassing behavior.
Neglecting assigned responsibilities or tasks.
Unauthorized interaction with external parties regarding POTA operations.
Identify three POTA Rules/Violations that require a recommendation of separation for the first violation:
Intentional misconduct or deceitful behavior.
Breach of confidentiality protocols.
Possession or use of alcohol or drugs on POTA premises.
Page 3: Additional Performance Objectives
EEO Allegations:
Identify three examples of Equal Employment Opportunity (EEO) allegations:
Discrimination based on race or ethnicity in hiring practices.
Harassment related to gender identity or sexual orientation.
Retaliation against employees for reporting EEO violations.
PD-22 Disciplinary Process:
Define the differences that apply to trainees attending POTA:
Trainees face strict adherence to conduct rules, as their behavior reflects on the institution.
Disciplinary actions are often more immediate due to the training environment's nature.
Trainees may have limited recourse regarding grievances when compared to permanent staff.
Page 4: Trainer Responsibilities
Trainers Are Expected To:
Help trainees acquire skills in each module: Ensuring that trainees master practical and theoretical aspects.
Share knowledge and experience with trainees: Integrating real-world scenarios and case studies.
Begin classes on time and conduct themselves professionally: Always modeling punctuality and professionalism.
Dress and treat trainees professionally: Serve as a role model through appearance and demeanor.
Respond to reasonable requests: Maintain open communication with trainees to foster a positive learning environment.
Page 5: Trainee Responsibilities
Trainees Must:
Learn the specified skills in each module: Actively engage in the learning process and seek clarification when needed.
Attend all classroom sessions and complete all assignments: Consistency in attendance is crucial for mastering the material.
Engage in classroom discussions and be punctual: Participation enhances learning and builds teamwork.
Maintain a professional demeanor and dress appropriately: Uphold the standards set by POTA to reflect its values.
Discuss any absences with trainers in advance: Communicate proactively to manage expectations and responsibilities.
Page 6: Time Requests at POTA
Requests Must Be:
Submitted in advance and in writing: Ensure clarity and documentation for all requests.
Accompanied by the necessary documentation: Supporting evidence enhances the legitimacy of the request.
Recorded on the SCH-1 Employee Time Report: Accurate records are necessary for auditing and compliance.
Page 7: Overview of PD-33 and Related Organizations
Relevant Divisions:
PSTA: Trainee Management - Responsible for trainee enrollment and oversight.
OIGTA: Office of the Inspector General - Ensures compliance with laws and regulations.
POTA: Parole Division - Manages direct interaction with parolees and offenders.
Page 8: Employee Drug Testing Policy
Drug Testing Protocols:
Random selection for testing began September 1, 2010: This policy applies to all employees, aiming to maintain a drug-free workplace.
Immediate submission of samples: Employees are expected to provide samples as soon as requested to ensure the accuracy of testing.
Results typically available within 3 days: Expediency is critical to ensure timely resolutions to any issues.
Employees may return to work pending test results: This policy protects the employee's rights while maintaining workplace integrity.
Page 9: Rule Violation Consequences
Possible Actions:
Demerit/separation depends on the severity listing: Each violation carries specific consequences that scale with severity.
Training staff allows trainees to comment on demit or separation: Dialogue encourages professional growth and responsibility.
Issues are not grievable: An acknowledgment that certain decisions are final within the context of training disciplinary actions.
Page 10: Specific Rule Violations
Accumulation of Four Demerits Results In:
Cheating and consensual sexual conduct on state property with non-spousal coworkers: Zero tolerance for unethical behavior.
Failing to score 80% or higher on tests: Academic standards are enforced rigorously to ensure competency.
Page 11: Additional Violations
Other Violations Include:
Refusal to participate in required firearms training: Compliance is essential for safety and operational readiness.
Refusal in chemical agents training as mandated: Trainees must be prepared for all aspects of their training.
Engaging in physical confrontations with other employees: Professional conduct is mandatory in all interactions.
Page 12: Continued Rule Violations
Types of Horseplay:
Defined as horseplay with or without injury: This includes any disruptive behavior that compromises safety and professionalism.
Leaving security duty post and sleeping in class as forms of misconduct: Both behaviors undermine the core responsibilities of trainees.
Insubordination, clearly defined as a rule: Disrespecting authority figures is strictly prohibited.
Page 13: Misdemeanor and Attendance Violations
Criminal and Attendance Violations:
Conviction of misdemeanors (specific exclusions): Some criminal acts may lead to immediate dismissal without recourse.
Unexcused absence of one hour or more: Attendance is critical for maintaining standard performance.
General misconduct that does not fit other specific violations: A catch-all category for unethical behavior.
Pages 14 - 15: Generic Misconduct Rules
General Conduct Expectations:
No smoking outside designated areas and keeping noise to a minimum: Responsible behavior ensures a positive learning environment.
Limit yelling or loud music; audible noise restrictions apply: Noise control is essential in maintaining focus and respect for others.
Page 16: Expectations Summary
Professional Conduct Required:
All trainees must uphold high standards of professionalism and integrity: This fosters a culture of respect and excellence.
Compliance with academy staff instructions is mandatory: Disregarding instructions can jeopardize training outcomes.
Pages 17 - 19: Detailed Rules and Regulations
Conduct Expectations Include:
Compliance with housing and visitation rules: Respect for communal living standards is essential.
Avoidance of profane language or verbal altercations: Professionalism is key in maintaining decorum.
Maintenance of proper hygiene and observance of tobacco rules: Upholding personal and communal hygiene standards is a must.
Participation in physical training requirements: Physical fitness is crucial for operational readiness.
Attention during classes and reporting of prescription drug use: Ensuring all trainees are fit for duty and aware of obligations.
Page 20: Safety Procedure Violations
Safety Standards Must Be Followed:
Failure to follow safety procedures can result in disciplinary actions: Ignoring safety protocols jeopardizes the safety of all.
Differentiation between injuries and non-injuries in violations: Each case must be assessed individually to understand the context and consequences.
Pages 21 - 23: Miscellaneous Rules
Additional Violations:
Tardiness under one hour and unauthorized sales on state premises are violations: Timeliness is key to maintaining professionalism and respect for POTA schedules.
Failure to maintain possession of state-issued property and obeying orders from authority: Accountability for issued items is mandatory.
Introduction of contraband is strictly prohibited: This includes any prohibited items which can endanger the institution's integrity.
Page 24: PD-22 Compliance
Disciplinary Action:
Trainees subject to disciplinary action under PD-33 and PD-22 for general conduct violations not covered by academy rules: Emphasizes the importance of fair treatment in all disciplinary processes.
Pages 25 - 27: Disciplinary Process Information
Disciplinary Process for Trainees:
The Training Director acts as the reprimanding authority: Centralized responsibility for disciplinary actions.
Hearings to follow PD-22 protocol for actions: Guarantees fairness in the disciplinary process.
Approval recommended for dismissal actions must adhere to PD-22: Ensures a systematic approach to severe disciplinary measures.
Page 28: Performance Objectives Summary
Final Objectives for Review:
List ten POTA rules or violations from PD-33, Attachment A.
Identify EEO allegations and differences in the PD-22 disciplinary process for trainees.