Week 8- Venues

• rules and regulations

• limitations

you need to know when looking for a venue

what does rules and regulations mean in a venue?

• talks about extra suppliers

• it is either preferred or exclusive

preferred suppliers:

• venue provides a list of RECOMMENDED extrenal suppliers

• i.e. strongly suggest you use them but NOT mandatory

• e.g. unique venues (any venue that is not a hotel or convention centre)

Exclusive suppliers:

• The venue advises the external supplier (s) you MUST use OR provides a list from which you MUST choose

• e.g. unique venues

Having a list that the venue provides you is a big advantage- it can provide u with a lot of information. It is not mandatory

on site catering and banquet staff:

• MUST use their employed staff

• CAN NOT bring another company onto the location to provide the food/ beverage or banquet service

• e.g., hotels and convention centres- if this ever comes up in an exam, this would always be the answer

Venue rules and regulations impact event expenses

Standard venue costs:

Hotel/ convention centre:

Costs built into food and the price

• kitchen staff, banquet servers and bartender labour is included in the food and beverage price

Costs built into room and rental price:

• Round dinner tables and banquet chairs are included in the price

Unique spaces:

Extra cost:

• kitchen staff, banquet servers and bartender labour are (typically) an extra fee

Extra cost:

• Tables/ chairs are (typically) not included. They need to be rented from an event equipment supplier

Extra cost:

• may charge a landmark fee

Landmark fee:

any venue can charge a landmark fee

• free typically ranges from 10-15%

• it is often charged in food but also can be charged on beverages, labour, furniture, decorations and linen

• the client pays the fee

• The venue receives the fee

• a landmark fee is a fee charged by the venue