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WORKING WITH TABLES IN MICROSOFT WORD

Formatting Tables

Layout Tab:

The Layout tab is an integral part of formatting tables in Microsoft Word, allowing users to customize the appearance and structure of tables effectively through the Design and Layout tabs.

Inserting Rows and Columns

Method 1:

  1. Step 1: Position your cursor in the row or column adjacent to the location where you want to insert a new row or column.

  2. Step 2: Navigate to 'Table Tools', then select the Layout tab, and choose to insert a row or column above, below, to the left, or to the right as needed.

Method 2:

  1. Step 1: Place the cursor in the desired position contextually within the table.

  2. Step 2: Right-click the cell, then select from the "Insert" dropdown options to add rows or columns as required.

Deleting a Row/Column/Table

Method 1:

To delete a row, column, or entire table, navigate to the Layout Tab, click on the "Delete" dropdown, and select the option that suits your needs, whether it’s deleting an entire row, column, or the entire table itself.

Method 2:

Alternatively, you can right-click a specific row or column and select from the available options such as "Delete Entire Row" or "Delete Entire Column" for more precise control over deletions.

Applying Table Style

  1. Step 1: Highlight the entire table that you wish to format.

  2. Step 2: Under 'Table Tools', click on the Design tab and explore various pre-designed styles to choose a suitable design that enhances the visual appeal of the table.

MANAGING TABLES

Merging and Splitting Cells

Merging Cells:

To merge two or more selected cells into one, select the cells, navigate to the Layout tab and click on "Merge Cells" to combine them into a single cell encompassing the selected area.

Splitting Cells:

To divide a cell into multiple rows and columns, select the targeted cell, then click on "Split Cells". You will be prompted to specify the number of columns and rows you wish to split the cell into, facilitating better organization of content.

Deleting a Table

If you need to remove an entire table, place the cursor inside any cell of the table, go to the Layout Tab, hover over "Delete", and select "Delete Table" to eliminate the entire structure.

Moving and Resizing Tables

To move a table, simply click and drag the handle located at the upper-left corner of the table. To resize, grab the lower-right corner handle and adjust the dimensions by dragging until the table fits your requirements appropriately.

Adjusting Row Height and Column Width

Select the entire row or specific cells in the table, then navigate to the Layout tab and specify the desired height and width within the Cell Size group to ensure a well-organized layout and formatting consistency throughout your document.

DOCUMENT AUTOMATION FEATURES

Autoformat

The Autoformat feature allows users to quickly apply a consistent format to text elements like headings, numbered lists, hyperlinks, or other styling options, making it easier to maintain uniformity throughout the document.

Automatic Formatting Options

This feature supports the automatic hyperlinking of internet addresses and applies bold or italic formatting to specific text types. Formatting can occur while typing or during document review mode, enabling faster document preparation.

Tracking Changes

To keep track of modifications made to a document, navigate to the REVIEW tab and enable the 'Track Changes' feature. This allows for a systematic review and acceptance or rejection of changes during the editing process, providing clarity on document revisions over time.

PRINTING DOCUMENTS

Steps to Print

  1. Step 1: Click on the File tab located in the menu bar.

  2. Step 2: Select Print from the menu to view and configure print settings, ensuring you set the necessary options before proceeding. Options available include printing all pages, specific selections, the current page, or designated page ranges, including odd/even pages, allowing for customized printing.

  3. Lastly, click Print when you are ready to output your document.

INTRODUCTION TO POWERPOINT 2016

Starting PowerPoint 2016

To start PowerPoint 2016, click the Start button on your desktop, then locate and click on PowerPoint 2016 in the list of installed applications. Upon launching, you can choose to create a Blank Presentation or select from available templates in the Start screen to expedite your creative process.

Components of PowerPoint 2016

  • File Tab: This tab provides essential options such as New, Open, and Save functionalities for effective document management.

  • Quick Access Toolbar: This customizable toolbar provides immediate access to commonly used commands such as Save, making it easier to perform repetitive tasks without navigating through multiple tabs.

  • Ribbon: The Ribbon contains various tabs like Home, Insert, Design, etc., each hosting specific tools and commands related to presentation creation and modification.

CREATING SLIDES IN POWERPOINT 2016

Creating a New Presentation

To initiate a new presentation, click the File tab, select New, and decide whether to start with a Blank Presentation or utilize a pre-designed template to suit your topic or theme.

Importing Existing Presentations

To work with previously created presentations, navigate to File > Open, and use the Browse option to locate and open the desired presentation file for further editing or enhancement.

SLIDE FUNDAMENTALS

Slide Layouts

When working with slides, utilize Slide Layouts to establish a desired structure for your content, including arrangements for title boxes, text, images, charts, etc., ensuring that your presentation maintains a clear and organized flow of information.

Inserting New Slides

To add new slides to your presentation, select the Home tab and click on New Slide, where you can pick a layout that corresponds to the content you wish to present, thereby enhancing both clarity and engagement.

SLIDE LAYOUT AND MODIFICATION

Modifying Slide Layouts

When you need to adjust the slide layout, select Layout on the Home tab, and choose the preferred layout that best fits your content, allowing for clear organization and presentation coherence.

Adjusting Placeholders

Placeholders can be resized or relocated for optimal content presentation by selecting the placeholder and using the sizing handles to adjust their dimensions or positions according to your design preferences.

WORKING WITH SLIDES

Duplicating and Moving Slides

To duplicate a slide for quick reuse, right-click the slide in the Slide Navigation Pane and select "Duplicate". To reposition slides, simply drag them to the desired location within the Slide Navigation Pane, helping maintain logical order in the presentation.

PRESENTING A SLIDE SHOW

Starting a Slide Show

To initiate a slideshow presentation, click the Slide Show tab, and choose to start the show from either the current slide or from the beginning, providing flexibility and control over your presentation flow.

Slide Show Navigation

During the presentation, navigate through slides using mouse clicks, keyboard shortcuts, or designated arrows, ensuring smooth transitions and audience engagement throughout the show.

FORMATTING TEXT AND ALIGNMENT

Emphasizing Text

For clarity, you can modify font sizes, colors, and alignment options, along with applying bulleting or numbering to enhance the readability and organization of the textual content included in your slides.

LIST MANAGEMENT

Working with Lists

To format lists as bulleted or numbered lists, utilize the Home Tab options, adjusting styles as necessary to ensure consistent formatting across your presentation material.

SPACING ADJUSTMENTS

Adjusting Line and Paragraph Spacing

To improve the readability of text within slides, employ the Line Spacing command available under the Home tab to adjust spacing between lines and paragraphs accordingly, enhancing the overall aesthetics of the presentation.

BACKGROUND FORMATTING

Setting Slide Background

Use the Design tab and select Format Background to customize the slide backgrounds. This feature allows for the application of solid colors, gradients, or images to create a visually appealing presentation environment.

INSERTING OBJECTS IN PRESENTATIONS

Inserting and Formatting Pictures

To enhance your presentations with visual aids, select Picture from the Insert tab, followed by adjustments using the Format Image options for effective integration with your content.

CROPPING AND ADJUSTING IMAGES

Cropping Images

Utilize preset options available in the Format tab to crop images effectively, ensuring that focus remains on the critical components of your visual aids.

Color and Brightness Adjustments

Access the Color options to modify saturation levels, tone, and other settings to adjust the overall appearance of images, enhancing visual clarity and engagement.

SHAPE INSERTION AND FORMATTING

Inserting Shapes

To create custom diagrams or highlight information, use the Insert tab to select Shapes and then adjust parameters from the Format tab for integration within your slides.

MODIFYING SHAPES

Shape Configuration

For effective visual communication, modify shapes by changing style, outline color, or fill options using the Format tab, ensuring they fit cohesively within your overall design narrative.

SMARTART GRAPHICS

Inserting SmartArt

To visually represent information, insert graphics through the Insert tab by choosing from various SmartArt templates, facilitating a more engaging presentation of complex ideas or relationships.

TRANSITIONS

Applying Transitions

Utilize the Transition tab to apply aesthetic effects between slides, including adjusting the transition speed, contributing to a smoother and more professional flow during your presentation.

ANIMATIONS

Adding Animation Effects

For an engaging presentation, select desired objects and apply animation effects from the Animations tab, adding dynamic elements to your content for increased audience interest.

INSERTING AUDIO AND VIDEO

Audio Integration

Incorporate audio files or record audio directly within PowerPoint presentations to complement your visuals, enriching content delivery.

Video Integration

Insert video files from local storage or embed online videos to enhance presentations through multimedia, creating a comprehensive multi-sensory experience