Monday: Health and Beauty session discussed; capacity limited to 11 students.
Tuesday the 14th: Hothouse at noon; need to confirm whether meeting is before or after lunch since speaker could do either; location is near Ponce; potential early start to grab lunch depending on time; will confirm and update. Afternoon slot on the 14th.
Wednesday, 15th: Porsche (note: item mentioned as a date/event; details not fully specified).
Thursday, 16th: Fraser Fish; open to everybody; invitation recipients should have received an invite but some may not have; calendar invite to be sent; if you want, check calendars and add the event for 12:00–15:00 (noon to 3 PM). The session is tentatively capped and requires double-checking attendee numbers.
RazorFish tour (Publicis-owned agency group):
Date around 16th; four-day block total for the RazorFish event/tour.
On-site visit includes a lunch session; UGA and possibly one or two other universities joining.
Plan to tour Razorfish offices; participants should be aware of the schedule and confirm attendance.
End of trip: Participants depart on Friday; four days in a row of activities.
Authenticator check: “Has everybody done their authenticator thingamajib?” check status (responses noted as Yes/No).
Saturday or extra events:
On the 11th, Georgia Symphony Orchestra family show in the early evening (target time around 16:00–17:00).
Tickets: initial plan was to obtain tickets for attendees and visitors; awaiting final confirmation and pricing; will update as soon as tickets are confirmed.
Communication note: The organizer handled clarifying questions themselves rather than forwarding to others; will post updates when details are confirmed.
Client Projects: Signature Image Website
Current status: Website content is heavy; site seems formatable, but there are many pages and a page-limit issue.
Page-limit issue:
The site has many pages that are hidden; concern about deleting content.
Available capacity allows editing about three pages at once.
Front-end visibility:
Edits appear to be visible to some users but not all; Wix platform complexity means edits may not show up on the live view for all collaborators.
Some edits are visible in authoring mode but not in the published view.
Proposed workflow to publish content:
Take screenshots of pages to share with the client for content and visual review.
Obtain client approval on each page before publishing.
Publish pages one at a time as they are approved to keep momentum.
Action items for the team:
Screen and share pages with the client (or Lorenzo) to confirm visibility.
Ensure the client reviews content and visuals before publishing.
Notify the client about the publishing plan and status.
Photos and blog feed:
Ongoing content: photos are being collected; blog updates are in progress.
Mailer and content strategy: emphasis on storytelling plus a strong call-to-action (CTA).
Donation messaging: include donor calls to action and links; discuss payment methods (PayPal and other options).
Donations and payment methods:
Discussion about how donations should be directed (e.g., PayPal, Clover, or other platforms).
Action: send a separate follow-up email to the client about donation setup and preferred payment channel.
Plan to collaborate with Kezia or other content leads:
Confirm donation workflow and payment gateway details with the client or internal leads.
Planning and tracking:
If a task isn’t progressing, confirm whether it’s still in planner; update statuses and assign urgent tags when deadlines are at risk.
Roles and accountability:
AE (Account Executive) role: monitor tasks and ensure deadlines are met; report blockers.
Hannah’s role: weekly reviews and reminders to team; escalate if behind schedule.
Jasmine’s research report: due Friday; need visibility on status and potential extensions; if extended, mark as urgent.
Momentum and safety nets:
Emphasis on maintaining momentum in a student-led setting; use of a planner as a safety net to track progress across schedules and experience levels.
TLC and Content Approvals: Reading/Verbal Announcement Video
Status: Working on reading/announcement video and related content; progress appears to be on track.
Content approval for October campaign (National Dyslexic Month):
October is two weeks away; plan to push forward without delay.
Question: what is the approval process before posting/publishing content?
Recommendation: consolidate all client-facing content into a single deck (e.g., a slide deck) for client review to present the full scope, timelines, and assets rather than sharing pieces piecemeal.
Alternative: share a Word document with all components so the client can review and provide consolidated feedback; then forward to web team.
Client-facing bundle: Eventbrite, Sponsorship packet, and campaign pieces
Use a consolidated deck or Word doc to present to Stratcom and the client for approval.
For web updates, keep header and site navigation in alignment with the Eventbrite and sponsorship pages.
Strategy: have a cohesive overview of what was done last year and what’s planned this year; aim to present a complete picture rather than scattered elements.
Sponsorship and career fair planning: November timeline
Budget constraints: small budget; propose website development and strategy planning for this semester; offer a monthly retainer for ongoing work.
Sponsorships and competition planning: ongoing discussions; if sponsors are not secured yet, plan for alternative programming (e.g., speaker or showcase).
Promotional strategy: create posters; coordinate with volunteers (Daisy involved) and sign-ups; early bird vs. standard pricing.
Early bird pricing: propose discount structure; historically, students paid 5 with preregistration and a code; external students and professionals may be charged differently; ensure the code works for KSU students.
Roles in sponsorship planning:
Daisy quoted as a partner for promotions; her continued involvement expected.
Review of the process for updating Stratcom materials and the sponsorship packet; ensure quick turnaround and online accessibility (e.g., update online sponsorship packet link instead of distributing attachments).
Deliverables and next steps:
Update Stratcom with initial plan and content; ensure the initial campaign is up, with room to expand later.
Gather career fair sponsors and add them to the online assets as they come in.
Develop social media posts for upcoming sign-ups and participation (e.g., early bird promotions).
Timeline and contingency:
November timeline approaching; content and sponsorships require alignment; ensure transparent communication with clients about potential changes.
If there is a lack of sponsorship by a certain date, adjust the plan accordingly and communicate to stakeholders.
Administrative notes:
Do not rely solely on last year’s materials; update to reflect this year’s plans and sponsors.
Coordination with Stratcom is necessary for quick updates; approval process should be streamlined with a single consolidated package.
Final notes: Roles, deadlines, and next actions
Roles recap:
AE: monitor task completion, push for deadlines, escalate blockers.
Hannah: weekly reminders to the team about status and deadlines.
Wendy: review website work; new tasks assigned to Lisa; ensure visibility of tasks in planner.
Lisa: handle website content updates and publishing workflow; coordinate with client for sign-offs.
Next actions to complete this week:
Capture and share screenshots of Signature Image pages for client review; obtain approvals to publish pages one-by-one.
Prepare a consolidated slide deck or Word document for October campaign content and seek client approval before publishing.
Confirm donation method with the client (PayPal vs Clover or other); follow up with a separate email.
Finalize Eventbrite details and sponsorship packet; share with Stratcom for online publication; update header and web assets accordingly.
Coordinate with Daisy and volunteers on career fair promotional plan and early bird scheduling; confirm pricing code usage for KSU students.
Open questions for the next meeting:
When exactly is the registration opening for the current cohort of students? (Not stated in transcript.)
Which dates and times precisely for the October Dyslexic Month campaign require client approval and which can move forward independently?
What is the final plan for November sponsorships and competition if funding is not secured in time?