Kappa Delta Chi Officer Roles, Confidentiality Policies, and Chapter Standards

Chapter Committees

  • Overview of Chapter Committees:
    • Chapters utilize multiple standing and special committees to maintain operational functionality, organize events, and promote member involvement.
    • Chapter committees include:
    • Fundraising
    • Academics
    • Alumni Relations
    • Historian
    • Service
    • Special Projects
    • Publicity
    • Expansion
    • Stroll

Officer Positions and Responsibilities

Kappa Delta Chi Officer Matching Worksheet

  • President (Letter A):

    • Acts as presiding officer, supervisor of all projects, and official representative of their chapter.

  • Vice-President (Letter B):

    • Determines standing committee chairpersons and assigns committee membership.

  • New Member Educator (Letter C):

    • Plans and administers a New Member Program that teaches New Members the ideals and standards of Kappa Delta Chi.

  • Risk Manager (Letter D):

    • Responsible for all correspondence including a monthly newsletter, with Inactives, Alumnae, other chapters, prospective chapters, the Four Founders, and the National Executive Board.

  • Standards (Letter E):

    • In charge of a committee to uphold high Standards and bring about corrections.

  • Council Delegate (Letter F):

    • Responsible for acting as a liaison between their chapter and Council.

  • Secretary (Letter G):

    • Records all the proceedings and transactions of the chapter.

  • Treasurer (Letter H):

    • Keeps accurate records of all receipts and expenses of the chapter and makes weekly financial reports at the beginning of each meeting.

  • Historian-Chaplain (Letter I):

    • Keeps an official record of all transactions and projects (scrapbooks, fundraising projects, rush, and committees) and handles arrangements for pictures of the chapter in their university yearbook.

  • Sergeant-at-Arms (Letter J):

    • Responsible for counting votes, calling roll, and handling all matters of absences at meetings and other chapter activities.

  • Service Officer (Letter K):

    • Organizes and implements service projects for the campus and community.

  • Academics Officer (Letter L):

    • Responsible for developing academic programs to benefit Kappa Delta Chi Members.

Chapter Standards, Confidentiality, and Ethics

  • Academic Support and Intervention:

    • When a sister's GPA is continuing to decline, the most appropriate response is to connect them to resources and offer support.

  • Definition of Integrity:

    • Integrity is defined as acting according to values and principles even when difficult.

  • Importance of Accountability:

    • Accountability is essential for effective leadership because it builds trust.

  • Confidentiality Rules and Governance:

    • General Information Sharing:
    • Sharing confidential chapter information with a non-member may violate policy.
    • All subject matter discussed or brought up during a Kappa Delta Chi chapter function, issue, and/or meeting should not be discussed with any member not present, excluding authorized exceptions.
    • Standards Officer Governance:
    • The Standards Officer is fully required to abide by the Confidentiality Policy.
    • If the Standards Officer violates Confidentiality, they will appear before the Executive Board.
    • Reporting Protocols:
    • Disclosing a chapter issue to the District Chair does not break confidentiality.

Leadership Case Scenarios

  • Scenario Details:

    • Participants:
    • Penny Penguin: Active sister.
    • Esmeralda Emerald: Active sister.
    • Rosa Rose: Inactive sister (has not attended any meetings or requested any minutes).
    • Context:
    • Penny, Esmeralda, and Rosa are hanging out for lunch.
    • Penny begins talking about Big and Little pairings that have not been released yet.
    • Penny discloses details from a recent chapter meeting regarding upcoming, unannounced sister pairings.
    • Esmeralda is aware that Rosa is inactive and has not attended meetings or requested minutes.

  • Policy Evaluation and Violations:

    • Policy Violated: Yes, Penny violated policy by revealing unannounced chapter meeting information.
    • Applicable Document: Confidentiality Policy.

  • Required and Preventative Actions:

    • Appropriate Actions for Esmeralda:
    • Intervene during the conversation.
    • Follow the standards process if necessary.
    • Complete a standards violation form if necessary.
    • Actions Esmeralda Could Have Taken to Prevent a Violation Form:
    • Intervene immediately upon disclosure.
    • Redirect the conversation to non-confidential topics.
    • Remind Penny that chapter information is confidential.
    • Direct Rosa to obtain official chapter information appropriately through official channels.