SA

Swim Club Informational Meeting Notes

Introduction

  • Meeting Purpose: Informational meeting for Swim Club.
  • Introduction of Officers:
    • Phoebe: President
    • Sarah: Social Chair and Payroll
    • Abby: Meet Coordinator
    • Audrey: Vice President (VP)
    • Elizabeth: Treasurer
    • Will: Outreach and Fundraising Secretary
    • Max: Head Coach and Grad Student in Business School

Coach Introduction

  • Max's Background:
    • 16-year career in swimming.
    • Competed at Division 1 (D1) level at Brown University.
    • Specialized in the 400 Individual Medley (IM).
    • Experience with Swim Club in Portland.
  • Personal Goals: To share swimming technique knowledge and coach students on stroke improvements.

Club Structure and Organization

  • Nature of Swim Club:
    • Operates as a club sport under the University of Oregon's PE department.
    • Student-run with oversight from club sports directors.
    • Responsibilities include planning, scheduling, and budgeting.
  • Swimming Governing Body: Affiliated with U.S. Masters Swimming; signing up members also becomes U.S. Masters swimmers.

Practice Information

  • Location: Practices held at the campus rec center, accessible with student ID.
  • Practice Schedule:
    • Fall and Winter term only; no practices in Spring.
    • Practice times: Monday to Thursday, 7:00 PM to 8:30 PM.
    • Practices are not mandatory.
    • Variations include warm-up, main set, and warm-down with different focuses (sprints, techniques, etc.).
  • Lane Management:
    • Swimmers sorted by comfort level;
    • Modified sets and intervals based on individual skill.
    • Opportunity to switch lanes based on development throughout the year.
  • Social Elements:
    • Special practices include "club tub", involving relaxation in the hot tub after workouts.

Swim Meets and Competitions

  • Swim Meets Overview:
    • Conduct two travel meets: one in fall and one in winter; typically take about 20 swimmers.
    • Upcoming meet: UC Irvine in fall and host a meet in January.
  • Other Events:
    • Intra-squad meets and time trials for skill assessment.
    • Nationals in spring; qualifiers may compete in CC Nationals in North Carolina.
  • Participation: Competing is optional, with encouragement to join the fun of swimming competitions.

Financial Information

  • Membership Dues:
    • Full year cost: $400, or $220 per term.
    • Dues due date: Thursday, October 18 (week 3).
    • Included in dues: CCS membership, lane reservations, lifeguard costs, coaching, travel, and social events.
    • Late fee: $10 for every week past the due date.
    • Includes complimentary T-shirt and swim cap.
  • Payment: Dues collected by Elizabeth or any team officer during the first week.

Fundraising

  • Fundraising Activities:
    • Main fundraising events: Chipotle fundraising dinner (social event) and an end-of-year team fundraiser.
    • Members encouraged to contact friends and family for donations; incentives, such as merchandise, for fundraising achievements.
  • Merchandise Opportunities: Chance to win backpacks, sweatshirts, or tracksuits through fundraising.

Team Culture and Social Events

  • Team Motto: "First and Fun"; creating a balance between seriousness in swimming and enjoyment.
  • Social Activities:
    • Hosting events such as themed meets, spirit weeks, dinners, and ice cream outings after practices.
    • Weekend getaway planned every spring term on the coast, focused on socializing rather than competition.
  • First Week of Activities:
    • First practice on October 6; free for newcomers to try out the experience.
    • Barbecue gathering on October 10 for team bonding and introductions.
    • Initial time trial planned for October 22.

Communication

  • Group Communication: Most updates and information shared through GroupMe and email; QR code available to join.
  • Registration Waiver: Essential for participation in practice; encouraged to fill out during the meeting.

Q&A Session Highlights

  • Practice Equipment: Basic equipment provided by the pool; special items (snorkels, paddles, fins) need to be brought from home.
  • Practice Timing: No morning practices scheduled; evening practices only, potential for dryland workouts if there’s interest.
  • Details on Swim Events: Swimmers cover various strokes, practice typically consists of 12 lanes catering to abilities.
  • Travel Costs: Additional costs for away meets estimated around $250.
  • Specialty Events: Swimmers can compete in various distances; participation is not mandatory.

Conclusion

  • Meeting Wrap-Up: Thank you for attending; looks forward to seeing everyone at the first practice.