eGrants and Grant Management Notes

eGrants Overview

  • eGrants is accessed through the TL application.
  • The grant tab lists eligible grants with due dates.

Applicant Designation Form (ADC)

  • Required for Perkins, ESSA, and IDEA B entitlement grants.
  • The ADC indicates to TEA how the applicant wants to apply for funds.

Perkins V ADC Options

  • Apply on our own.
  • Apply as fiscal agent of a Shared Service Agreement (SSA).
  • Not apply at all.
  • Apply as a member of an SSA.
  • We typically apply on our own for Perkins due to capacity to manage the grant and small allocation.

Region 10 SSA

  • For Title II and Title III, Region 10 manages the grant.
  • The services received from Region 10 through these grants would otherwise need to be purchased.
  • Region 10 provides benefits, e.g., 10,000 for a communication speaker.

ADC Submission

  • Select the appropriate designation.
  • Acknowledge the certification and incorporation statement.
  • Select the authorized official (Dr. Young, the superintendent).
  • Save, certify, and submit the form.

IDEA B Grants

  • Includes both a formula grant and a preschool grant.
  • We apply for both and manage the grant dollars ourselves.

Certifying Official

  • The superintendent (Dr. Young) is the certifying official.
  • Important to use his name when directed, especially when it pertains to existing obligations.

eGrants Interface

  • After ADC processing, the Perkins V grant application becomes available.
  • The system may display grants with past due dates (reason unclear).
  • Grants in process are listed, and TEA's processing makes applications available for completion.

Notifications

  • Typically, email notifications are sent, but not always reliable.
  • Check eGrants regularly (weekly or every few days) for flags indicating approaching deadlines (5 days or less).

Grant Amendment Deadlines

  • Example: Last amendment for ESSA and SPED grant is June 3.
  • Object codes cannot be changed after the deadline, so ensure accuracy.

Document Library

  • Useful for finding grant applications, NOFAs (Notice of Grant Award), and ADCs.
  • Search by grant program (e.g., Perkins) and document type (e.g., grant application).
  • Access submitted documents in PDF form to review past submissions and amendments.
  • Example: Perkins grant submitted twice, with an amendment on January 14.

Perkins Grant

  • Involves career technology aspects.

Compliance Reports

  • Completed at the end of the year.
  • Example: 2425 p r June Humphrey Schools report.
  • Asks about incidents such as students bringing firearms to school.
  • Certification confirms the accuracy of the report.

Special Collections

  • Require adherence to rules and program guides.
  • Example: s c 5,003
  • Address equitable access; indicate whether any barriers exist (we typically have none).

Resources

  • Sharon provides helpful one-pagers and guides.
  • Alyssa Campos' information worksheet has login and access details.
  • Partnering with them provides access to useful resources.

Comp Ed (Compensatory Education)

  • For at-risk students.
  • Title I funds can be used district-wide, while Comp Ed funds are restricted to Comp Ed purposes.
  • Consider attending virtual training sessions for additional information.