School Complex Meetings (A.Y. 2025-26) – Comprehensive Notes

Background & Administrative Context

• Proceedings issued by School Education Department, Telangana, Rc.No.111/C&T/SCERT/TG/$2025$ (dated $04.07.2025$).

• Signed by Dr. E. Naveen Nicolas, IAS – Director, School Education & State Project Director, Samagra Shiksha.

• Reference: Academic Calendar Proc. Rc.No.$100/Genl/2025$ (dated $09.06.2025$).

• Mandate: Conduct $7$ School Complex Meetings statewide during the Academic Year $2025-26$ for Primary, Upper-Primary & High-School teachers.

Core Objectives of School Complex Meetings

• Continuous Professional Development (CPD)
  • Platform for ongoing teacher learning and monthly activity planning.
  • Targets improvement of teaching quality & student outcomes.

• Resource Sharing & Coordination
  • Exchange of experiences, best practices, TLMs, infrastructure & human resources among member schools.
  • Builds peer-support & collaborative culture.

Data-Driven Justification

• SCERT FLN Assessment $2024-25$: Classrooms led by teachers regularly attending well-structured meetings showed $2.95$ × higher student-learning improvement.
  → Emphasises need for effective implementation.

Categories & Attendance Protocols

Primary School Complexes (Classes I–V)

• Participants: All Secondary Grade Teachers (SGTs) handling Classes I–V.

• Staggered Attendance:
  • Day-$1$: $50\%$ of SGTs.
  • Day-$2$: Remaining $50\%$ – avoids school disruption.

• Sessions led by Identified Primary Complex Resource Persons under CHM supervision.

Subject School Complexes (Classes VI–X)

• Participants: All School Assistants (SAs) & Language Pandits (LPs) teaching Classes VI–X.

• Staggered Attendance:
  • Day-$1$: All Language teachers.
  • Day-$2$: Non-language teachers.

• Sessions led by Identified Subject Complex Resource Persons under CHM supervision.

Official Schedule ($2025-26$)

Roles & Responsibilities

District Education Officer (DEO) / Quality Coordinator

• Ensure meetings follow schedule & guidelines.

• Conduct regular visits; give feedback to CHMs & MEOs.

• Monitor attendance, participation, quality via CHMs/MEOs.

• Collect/document good practices; share with SCERT & Samagra Shiksha.

• Obtain feedback in district review meetings on the $28^{th}$ of every month.

Mandal Education Officer (MEO)

• Attend ≥ $2$ complex meetings per month within mandal.

• Share field observations with teachers.

• Support CHMs in planning & execution.

• During school visits, review implementation of meeting decisions.

Complex Headmaster (CHM)

• Guarantee $100\%$ teacher attendance; meeting duration $09{:}00$ AM–$04{:}15$ PM.

• Enter all attendance in Telangana School Education Mobile App.

• Arrange substitutes for single-teacher schools.

• Stay present & facilitate sessions.

• Keep ≤ $40$ teachers per room for participatory approach.

• Require teachers to carry notebooks & relevant student-performance data.

• Ensure infrastructure: working IFP panels, textbooks, TLM, handbooks, workbooks, safe water & functional toilets.

• Record & upload Minutes of Meeting (MoM) via App; collect teacher feedback through Google forms for continuous improvement.

• Utilise District, Complex & Cluster Resource Persons.

• Monitor implementation during school visits.

Complex Level Resource Persons

• Localise discussion points to teacher needs & previous decisions.

• Implement agenda without deviation; prepare/secure resources (PPTs, videos, etc.).

Cluster Resource Persons

• Draft MoM; aid CHM in uploading via App.

• Provide resources: textbooks, IFPs, TLM, etc.

Teachers

• Mandatory attendance at every meeting; record attendance in App.

• Bring child-progress data, best practices; stay entire day & engage actively.

• Perform assigned tasks (demo classes, book reviews, TLM preparation, etc.).

Digital Attendance & Certification Workflow

• Teacher attendance captured exclusively through Telangana School Education Mobile App.

• Auto-generated online certificate issued to each attending teacher.

• DEOs, MEOs, CHMs, HMs must ensure $100\%$ compliance on meeting day.

Communication & Oversight Chain

• Guidelines circulated to all District Educational Officers, Regional Joint Directors (Hyderabad & Warangal), District Collectors & Magistrates, and Secretary – Education Dept., Govt. of Telangana.

• Emphasis on district-level monitoring to achieve effective, meaningful meetings.

Ethical & Practical Implications

• Ensuring equitable CPD opportunities for teachers (esp. single-teacher schools).

• Data-driven improvement (FLN study) aligns with NEP $2020$ CPD focus.

• Digital certification increases accountability and incentivises participation.

Quick Revision Formulae & Figures

• Total meetings per academic year: $7$.

• Improvement factor linked to regular attendance: $2.95\times$.

• Max teachers per room: $\leq40$.

• Review meeting date for DEO: $28^{th}$ each month.