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Here are some flashcards based on your text:

Flashcard 1

Q: What is a stakeholder in a project or programme?

A: A stakeholder is a person, group, or institution with an interest in a project or programme.

Flashcard 2

Q: Who are primary stakeholders?

A: Primary stakeholders are immediate communities of interest, often internal stakeholders directly involved in project implementation.

Flashcard 3

Q: Who are secondary stakeholders?

A: Secondary stakeholders are intermediaries in the process, usually external stakeholders such as government agencies and institutional bodies.

Flashcard 4

Q: Why might some individuals closest to a project not see themselves as stakeholders?

A: They may feel they “own” the management process, such as the project manager and team.

Flashcard 5

Q: What is a useful test to ensure key stakeholders are included?

A: Ask whose support or opposition could significantly influence the success of the project.

Flashcard 6

Q: Why is stakeholder analysis important?

A: It helps identify key stakeholders, assess their interests, and understand how those interests affect project risk and viability.

Flashcard 7

Q: What does stakeholder engagement involve?

A: Establishing and maintaining relationships with stakeholders based on their specific relationship to the project.

Flashcard 8

Q: What factors should be considered when analyzing stakeholders?

A: - Their business nature and interest in the project

• Their behavior and motivations

• Their likely reactions to communication

• The characteristics of their environment

• Their motivations in relation to the project

Flashcard 9

Q: How does stakeholder analysis contribute to project design?

A: By identifying goals and roles of different groups and formulating appropriate engagement strategies.

Flashcard 10

Q: What is a key goal of stakeholder management?

A: To develop a sound stakeholder environment by understanding and responding to stakeholder needs, both perceived and real.

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Here are some flashcards based on the importance of managing stakeholder expectations:

Flashcard 1

Q: Why is managing stakeholder expectations important for project success?

A: It influences risk management, communication planning, team productivity, engagement strategies, and project acceptance.

Flashcard 2

Q: How does stakeholder analysis help with risk management?

A: It identifies and assesses risks based on stakeholder attitudes, allowing mitigation of negative influences and better risk assessment.

Flashcard 3

Q: Why is communication planning important in stakeholder management?

A: It ensures the right information is shared with the right stakeholders at the right time, improving engagement and decision-making.

Flashcard 4

Q: How does stakeholder engagement affect team productivity?

A: Understanding engagement needs helps determine who should be involved in the project team, steering groups, or advisory roles.

Flashcard 5

Q: What is the benefit of developing an engagement strategy for stakeholders?

A: It increases the likelihood of achieving project objectives by positively influencing stakeholder attitudes and behaviors.

Flashcard 6

Q: How does effective stakeholder management contribute to project acceptance?

A: Engaging key decision-makers early and addressing their needs increases the chances of the project output being accepted.

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Here are some flashcards based on project planning:

Flashcard 1

Q: What is the purpose of project planning?

A: To refine stakeholder vision into a detailed statement of work, including objectives, requirements, success criteria, benefits, and scope definition.

Flashcard 2

Q: What are the key elements refined during project planning?

A: Objectives, detailed requirements, success criteria, measurable benefits, best-value options, scope definition, and acceptance criteria.

Flashcard 3

Q: Why is a linear planning approach valuable for certain projects?

A: It minimizes costly rework, making it ideal for large-scale, highly technical projects where changes can be expensive.

Flashcard 4

Q: How do iterative approaches differ from traditional planning methods?

A: They allow flexibility and adaptability but still require clear definitions of benefits, deliverables, and acceptance criteria.

Flashcard 5

Q: Why is integration important in project planning?

A: Successful planning depends on integrating time, resources, cost, and risk considerations into the project management plan.

Flashcard 6

Q: What is essential for effective project-based working?

A: Strong teamwork, which requires cooperation, collaboration, and often working in temporary, multidisciplinary, or geographically dispersed teams.

Flashcard 7

Q: Why is leadership important in project teams?

A: Leading a group effectively helps transform them into a high-performing team, which is crucial for project success.

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Here are some flashcards on the Project Management Plan (PMP):

Flashcard 1

Q: What is the purpose of the Project Management Plan (PMP)?

A: The PMP integrates fundamental project components (scope, schedule, cost, risk, quality, and resources) and serves as the baseline for deployment and control.

Flashcard 2

Q: Who owns the Project Management Plan (PMP)?

A: The project manager owns the PMP and is responsible for its development and integration.

Flashcard 3

Q: What is the deployment baseline?

A: The deployment baseline is the approved version of the PMP used for monitoring progress and managing change control during project execution.

Flashcard 4

Q: What happens if a project’s scope does not fit within the programme or portfolio?

A: The PMP may need rework to adjust scope, modify cost contingency, or fund risk responses before approval.

Flashcard 5

Q: How does a linear life cycle approach impact project planning?

A: It assumes all work can be defined, estimated, scheduled, and costed upfront, establishing a baseline for managing and controlling deployment.

Flashcard 6

Q: How does an iterative life cycle approach impact project planning?

A: It allows flexibility, with teams reprioritizing tasks based on new knowledge. Unfinished work is added to a backlog for future planning.

Flashcard 7

Q: How do linear and iterative life cycles differ in terms of scope, time, and cost?

A: - Linear: Scope and quality drive time and cost.

• Iterative: Fixed resources and time drive scope, which evolves over cycles.

Flashcard 8

Q: Why is producing a PMP important?

A: It consolidates all project plans, communicates details to stakeholders, and acts as a reference for project deployment.

Flashcard 9

Q: How is the PMP developed?

A: Through a facilitated process led by the project manager, involving key stakeholders to ensure alignment with project objectives.

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Here are some flashcards on Communication in Project Management:

Flashcard 1

Q: What is communication in a project context?

A: Communication is the process of exchanging information and ensuring shared understanding among stakeholders.

Flashcard 2

Q: Why is communication a core skill in projects?

A: It ensures objectives and requirements are understood, stakeholders are aligned, teams are motivated, and knowledge is embedded.

Flashcard 3

Q: What factors should be considered when choosing a communication method?

A: The target audience, intended impact, risks, and potential unintended consequences.

Flashcard 4

Q: What are the benefits of having a communication plan in a project?

A: - Choosing the most appropriate communication medium

• More focused communication to stakeholders

• More consistent messaging

• Systematic improvement of communication

• Greater adherence to governance and standards

Flashcard 5

Q: Why is choosing the right communication medium important?

A: It ensures messages are received and understood, increasing stakeholder engagement and reducing misunderstandings.

Flashcard 6

Q: How does a communication plan improve focus in messaging?

A: It avoids mass communication and tailors messages to the right audience at the right time, improving clarity and relevance.

Flashcard 7

Q: How does a communication plan ensure consistency?

A: It provides an agreed framework for messaging, preventing contradictory information from different project areas.

Flashcard 8

Q: How can communication be systematically improved in a project?

A: By incorporating feedback channels to identify and eliminate communication barriers proactively.

Flashcard 9

Q: Why is adherence to governance and standards important in communication?

A: It ensures compliance with organisational norms, preventing conflicts, errors, or security breaches.

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Here are some flashcards on Risk and Issue Management in Project Management:

Flashcard 1

Q: What is risk management in a project?

A: Risk management is the process of understanding and managing individual and overall project risks to minimise threats and maximise opportunities.

Flashcard 2

Q: Why are all projects inherently risky?

A: Projects are unique, constrained, based on assumptions, performed by people, and subject to external influences.

Flashcard 3

Q: How do risks impact project objectives?

A: Risks can affect objectives positively (opportunities) or negatively (threats), and both need to be managed.

Flashcard 4

Q: Why must risk management be closely aligned with schedule management?

A: Because cost, time, and resource estimates should always account for risks to ensure realistic planning.

Flashcard 5

Q: Who is responsible for ensuring risk management takes place in a project?

A: The project manager is accountable, but a specialist risk manager may be appointed for larger or more complex projects.

Flashcard 6

Q: What is the difference between project risk management and health and safety risk management?

A: Project risk management focuses on risks affecting project objectives, while health and safety risks are managed separately through a safety plan.

Flashcard 7

Q: Why is it important to assess the overall risk exposure of a project?

A: To report it to the project sponsor and stakeholders, ensuring informed decision-making.

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Here are some flashcards on The Benefits of Risk Management:

Flashcard 1

Q: Why is it important to educate staff about risk management?

A: Educating staff reduces scepticism and resistance by helping them understand its benefits, purpose, and tools.

Flashcard 2

Q: How does risk management improve project planning?

A: It enables better-informed and more realistic plans, schedules, and budgets, increasing stakeholder confidence in project success.

Flashcard 3

Q: How does risk management help projects adhere to schedules and budgets?

A: By making plans more realistic and achievable, risk management improves team motivation and commitment, increasing the probability of success.

Flashcard 4

Q: How does risk management improve contingency planning?

A: It prevents arbitrary contingency allocations and ensures funds are allocated based on quantified risks, making contingency management more effective.

Flashcard 5

Q: How does risk management prevent financially unsound projects?

A: Risk analysis identifies potential obstacles early, allowing organisations to avoid unfeasible or high-risk projects before investing heavily.

Flashcard 6

Q: How does risk management help with future project management?

A: It builds statistical data from past projects, allowing organisations to learn from previous risks and improve future decision-making.

Flashcard 7

Q: How does risk management enhance staff competence?

A: By exposing staff to risk assessment, it increases awareness and improves their ability to predict and mitigate risks in future projects.

Flashcard 8

Q: How does risk management encourage calculated risk-taking?

A: By applying structured risk management techniques, organisations can take greater risks with lower contingency, leading to higher returns on investment.