Greenville County Detention Center – Booking & Release Procedures (Comprehensive Study Notes)

Table of Contents (Administrative Overview)

• Master index of every topic addressed in the procedural manual.
• Serves as quick-reference roadmap for booking, classification, medical, release, sentence computation, special populations, counts, forms, appendices, and glossary.

The Judicial Process (High-Level Flow)

• Understanding court flow is crucial to interpret commitments, releases, sentences and paperwork correctly.
• Typical path: Arrest → Magistrate/Recorder commitment → Booking into AS/400 → Bond / bail hearing → Indictment or dismissal → Trial (Municipal, Magistrate, General Sessions, Family, Federal) → Sentencing → Release, appeal, revocation, or transfer to SCDC/Federal.
• Booking & Release staff must know which court retains authority so paperwork is routed to the proper judge or clerk.

Personnel Authorized to Commit

• $\textbf{Authorized:}$ Municipal, County, State & Federal LEOs; Military Police; Magistrates & City Judges; Magistrate’s Constables; Correctional & Court officials; Bail bondsmen (only for recommit with judicial approval).
• $\textbf{Not Authorized:}$ Private investigators, security guards, private citizens, or uncertified state constables.

Pre-Detention Checklist & Intake Prerequisites

• All commitments/releases stamped with precise date & time of receipt.
• Commitment must show: Judge signature, detainee name, charge, case #, warrant #, bond amount (or “No Bond”), date.
• Arresting officer supplies Pre-Detention Checklist containing: detainee’s identity data, fingerprint status, medical disclosures, money inventory (inmate/LEO initials), arresting agency & timestamp.
• Assaultive offenses require Victim Notification Form—obtain immediately if missing.

Booking Procedures (AS/400 – Menu $10$)

• Search inmate by exact commitment name.
  • If match → enter $1$ to pull prior pack; system auto-prints computerized pack.
  • If no record → $F3$ then $F12$ for fresh adult screen.
• Verify DOB & name against checklist; never assume old data are correct.

Mandatory Data Fields (use $F4$/$F2$ help)

• Name, DOB, Race, Gender, POB, Height/Weight, SSN, Hair/Eyes.
• Jail ID (bag chit tag), Pack #, Search Officer ID, Records Clerk ID, Booking ORI, Arresting Officer, Cash amount, Next of Kin, Education, Insurance, Attorney, Ten-Finger Roll flag, “Booked In Absence” flag.
• Victim Notification (Y/N) triggers victim screen for address, case #.

Money Handling

• Physically count cash, compare to checklist, enter exact figure.
• Cash <$(1.00)$ still entered.
• Wet/contaminated money: wrap, bag, label, store with valuables; note in red on Property Record.

Inmates Wearing Electronic Anklets

1. Cut HIP anklet, copy booking sheet, drop both in Program Staff mailbox.
2. Place “HIP” hold; never release until HIP officer provides bench warrant.
3. Document in daily log.
4. Non-HIP agency monitors: cut, notify agency ASAP, place in mailbox.
5. Probation & Parole weekend/holiday release: may hand monitor back; note interruption.
6. Federal inmates stay until $\text{USM-41}$ cleared.

Obtaining & Managing Pack Information

• Call Records (5265) with name, DOB, Pack # for handwritten pack or “no pack” cover sheet.
• Always print new computerized pack locally (Menu $4$ → Pack # → Option $6$ to print).
• If wrong pack assigned, perform Pack Conversion (supervisor only) then void old pack.

“Booked in Absence” (BIA)

• Use when inmate too intoxicated/unruly.
• On booking screen: Booked in Absence = $Y$; inmate Type auto-sets “B”.
• House only in booking cells; post separation sheet & white medical armband.
• Once cooperative: complete questions, update height/weight, change Type to “N”.

Ten-Finger Roll / Positive ID Holds

• If judge/agency requests Ten-Finger confirmation, answer “Y”; segregate until ID verified.
• Only a judge may cancel the hold after prints confirm.

Juvenile Status Change (<17 → $17$)

• Transfer to Intake, issue adult pack, run pack conversion, complete full classification, rehouse, reprint armband, fingerprint/photo, move all property to adult property room.

Medical & Mental Health Screening (Initial Point-of-Contact)

• Use complete sentences; never update original screen—add notes in “Comments”.
• Immediately alert clinic for: insulin-dependent diabetics, chest pain, suicidal ideation, psychosis, ER visits.
• Suicidal inmates: suicide smock, $15$-minute watch, holding cell, orange + white armband.

Medical Questions (Yes/No + Remark)

1. Productive cough? 2. Bleeding/open sores? 3. Signs of trauma? 4. Alcohol influence? 5. Drug influence? 6. Withdrawal signs? 7. Mental-health history? 8. Presently suicidal? 9. Prior suicide attempt? 10. Previous TB positive? 11. Risk of assault? 12. See medical privately? 13. Taking meds? 14. Medical problems? 15. Last alcohol use? 16. Last drug use? 17. Pain complaints? 18. ER visit <$24$ hr? 19. Hospitalized <$30$ days? 20. Drug allergies? 21. Special needs?

Mental-Health Questions (Yes/No + Remark)

• Harm self/others, prior emotional treatment, psych meds, sex-offense therapy, serious head injury, alcohol/drug life problems, hallucinations.

Regular Visitor & Property Authorization

• Inmate lists up to $3$ visitors; if none, enter “States/None”. List change every $30$ days.
• May designate $1$ person for property pick-up.

Classification & Custody Maintenance (Menu $65$ → $1$)

Search Classification

1. Sentenced status (auto). 2. Current weapons/drugs/contraband charges? 3. Prior weapons/drugs? 4. Clear suspicion of contraband? 5. Override explanation.

• Output: FS (frisk) or SS (strip).

Custody Level

1. Prior assaultive offenses? 2. $\ge$$3$ felonies in past $5$ yrs? 3. Prior escape? 4. Holds/detainers? (auto).

• Computer gives level; override requires written rationale.

Computer Flags

• $\text{ESC}$, $\text{CAO}$ (current assaultive), $\text{KIBP}$ (prior behavior), $\text{M/F}$ (charge grade).

Cell Assignment (Menu $65$ → $5$)

• System lists cells meeting custody & open beds; select with $1$, state reason (“Initial classification”).

NCIC Hits (Automatic Prints)

1. Any hit halts release until validated. 2. Confirm ID (fingerprints). 3. Attach hit printout to folder. 4. Local agency: direct call; remote: contact Teletype $271-5349$ then follow $10$-minute rule (three attempts → phone). 5. Note actions in Comments; mark “NCIC HIT ATTACHED” in red.

Active Warrants Check

• System auto-lists active warrants post-booking; red text = active. Use $90$ to view. Verify & call issuing agency; document contact; must resolve before release.

Movement Sheet (“Flow”)

• Every intake logged: circle $B$ for book, $R$ for release, running total adjusted each entry.

Folder Assembly & Armbands

• Left side: Pre-Detention, commitments, cover sheet. Right: NCIC/Rap, sentences, detainers, releases, Inmate Issue Card, ID Form 902.
• Temporary orange armband: last, first, middle initial, ID #, housing, search type. Add white band for pending medical review. Permanent bar-code band placed by ID.

Critical Inmate Separation Alerts

• System pop-up warns for past suicide or severe behavior. Manage on $15$-minute watch (suicide) or Admin Sep (behavior) until cleared.

Holds Maintenance (Menu $CH$ → Holds)

• Enter agency + specific charge + warrant/case #. Only teletype holds accepted; no verbal/fax. Remove holds by entering Hold-Off date.

Charge Maintenance Quick Codes

• $7$ RelRcvd, $11$ RRAprv, $13$ RRDeny, $15$ RRCmpl, $17$ RRTrans, $19$ RRUndo, $20$ RRChg, $9$ Detainer flag.

Sentence Computation (Basics)

1. Determine total length (concurrent vs consecutive). 2. Credit prior & current jail time + earned Good Time (GT) and/or Work Credits (WC). 3. Predict future GT/WC ( $\tfrac13$ vs $\tfrac12$ rules). 4. Compute release date, record in Estimated Release Date field.

• GT $= \tfrac12 \times$ days served; GT+WC $= 1 \times$ even days or $n-1$ for odd.

Release Processing Workflow

1. Identify who has authority (court + judge type). 2. Types of release: Surety, Cash, PR bond, Time Served, No Bill, Nol Pros, Dismissal, Not Guilty, Release to Custody (PCI, other agency). 3. Enter $7$ (received) then $11$ (approved) per charge; if Time Served enter $15$.
2. Victim notification: minimum $4$ calls within $2$ hrs; stamp & document.
3. Compute out-height/weight, release reason, releasing officers (P/C/S). Annotate circled “R” + date + initials on armband.
4. Money: community releases get up to $\$25$ cash, rest by check; custody transfers all check.

Positive Identification (Mismatch Correction)

• Upon confirmation inmate is “someone else,” supervisors must: perform Pack Conversion, reclassify, update all data, rerun armband, ensure correct commitments are secured within $8$ hrs (GCSO) or via agency chain for others.

Counts & Daily Count Sheet

• Regular counts at $0700$, $1500$, $2300$. Use Reports 50-2-5 (Books/Releases by Shift) and Count Screen 21.
• Cross-check: (Prior shift body count + books – releases) – sign-outs = current body count.
• Resolve mismatches via flow sheet audit, sign-out verification, physical recounts, day-reporter logs.

Mass Arrest Plan (Appendix B)

• Watch Commander may: activate triage in judicial corridor, divert ER cases, set up temporary booking table, issue negative-number armbands, use simplified property & medical forms, suspend phone calls until full processing.
• Prioritization: Non-mass normal arrests still booked first.

Glossary (Appendix A – Key Terms)

• Defines adjudication, bail, concurrent/consecutive, detainer, indictment, juvenile, NCIC, parole vs probation, suspended sentence, violent crimes list, waiver of extradition, writ, etc.

Common Forms & Examples (Appendices C–H)

• Commitments: originals & additional charges with magistrate signature.
• Temporary commitments (GCDC 529) for pending warrants.
• $\text{USM-41}$ for federal remands/releases.
• Indictment templates, bench warrants, probation revocation orders, sentence sheets (GS, Magistrate, Family), municipal commitments, Orders for Bail, discharges, gov. extradition documents.
• “Unneeded paperwork” appendix lists tickets, arrest warrants or docs not required for booking packets.

Mathematical / Time Standards (Key Quantities)

• Suicide watch interval: $15\ \text{minutes}$.
• Juvenile age threshold: $17\ \text{years}$ old.
• Good-time computation: $GT = \frac{1}{3}\times\text{sentence}$ (predictive); $GT = \frac12\times\text{time served}$ (earned).
• Worker GT+WC predictive: $\frac12\times\text{sentence}$; earned: $1\times\text{even days},\ (n-1)\ \text{odd}$.
• HIP/Fugitive extradition: agency has $20\ \text{days}$ after local matters satisfied.
• NCIC teletype “hit” validation: three $10\ \text{minute}$ cycles.

Practical / Ethical Implications

• Accurate data entry impacts court scheduling, medical safety, victim rights, and public safety.
• Misclassification or delayed medical alerts can result in injury or liability.
• Proper victim notification respects victim autonomy and statutory rights.
• Strict documentation creates an auditable chain to defend against legal challenges.

Real-World Connections

• AS/400 data feed used by multiple county agencies (courts, HIP, records, medical, classification) – errors propagate instantly.
• Federal vs State custody distinctions (USM-41, detainers) illustrate overlapping jurisdictions.
• Mass arrest procedures mirror large-scale protest or event scenarios (e.g., sports riots).

Recurring Best-Practice Themes

• “Verify before trust” – double-check names, DOB, warrants, pack numbers.
• “Document everything” – red ink for critical notes, comments screen for every contact.
• Chain-of-custody for money & property – cash never leaves line of sight until bagged & safe.
• Safety first – medical alerts, suicide watches, critical-separation pop-ups not overridden without clearance.