TEAM 10
Meeting Discussion on Merchandise and Event Planning
Overview of Expenses and Merchandise Ideas
Expense Status: Expense has been removed from the total amount.
Items to Consider:
Pom Poms: Confirmed as an item to include.
Cowboy Hats: Cannot be used again; previously used in 2024 and cannot be repeated.
Trucker Hats: Recommended as a new item; a different design is suggested.
History: Discussants express their personal enjoyment of trucker hats and their practicality outdoors.
Logo Consideration: Discussion on logo placement, emphasizing OU over Team Ten logo for visibility at Nationals.
Suggested Design: Large OU in the center with "OU gymnastics" text included.
Backup plans for a design mock-up are proposed to be created.|
Evaluation of Other Merchandise Options
Turnover Chain: Not recommended due to potential redundancy, citing that many participants are returnees from the previous year.
Perfect 10 Signs: Confirmed to be included again, identified as easy to replicate and confirm available materials (Corner Coffee).
Discussion of additional potential items:
Rally Towels: Rejected due to sublimation changes, though crimson Rally towels with specific lettering are proposed as an alternative.
Sunglasses: Considered but ultimately deemed uninteresting and non-viable.
Drawstring Bags: Dismissed as they are often perceived as low-quality promotional items.
Other items mentioned include past years’ merchandise: cowboy hats, foam fingers, and shirts.
Ticket and Event Planning for SEC Championships
Suite vs. Ticketing: Discussion on purchasing a suite or tickets:
Original option of $5,000 for suite rejected in favor of ticket purchases for donors at or above the $1,000 level.
New pricing for Suite 16 tickets comes out to $1,600 plus food and drinks, but there are concerns about donor interest and engagement in suites vs. sitting in the fan sections.
Confirmed purchasing tickets for each donor who meets the established threshold for attendance.
Social and Hospitality Planning
Social Event Considerations: No definitive decision on hospitality suite; suggestions to hold a social event post-competition.
Addressed potential locations in the vicinity of BOK.
Alumni Social Feedback: Previous alumni social received positive feedback for its informal structure and engagement opportunities.
Suggestions for improvement and alternative layouts are discussed, including optimizing time and experience for future events.
T-Shirt Design and Budgeting
Consensus on T-Shirt Colors: Crimson and cream colors are preferred for upcoming events; white lettering to replace cream on crimson shirts for visibility.
Discussion on potential banquet arrangements depending on competition results, balancing expected costs between lavish and modest options.
Budget Insights: Rough estimate of $67,000 in available budget; overview of logistical expenditures segmented by event and service requirements.
NCA Team Room Experiences and Alumni Outreach
Enhancements for Athletes: Budget for team room decorations and recurring amenities for athletes discussed favorably, aspiring to build on past experiences.
Alumni Engagement: Plans for sending out thank-you notes to alumni who participated in previous events. Integration of brochures to garner interest for Team Ten participation.
Social Media Responsibilities
Capacity for Social Media Management: Acknowledgment that current schedules render individuals unable to handle social media actively.
Suggestion to defer discussions around social media strategies until after key upcoming events, indicating a lack of immediate engagement growth through past initiatives.
To-Do List Summary
Finalize mock-ups and designs for trucker hats and T-shirts post-Regionals.
Determine social event options and coordination with potential venues around SEC competition.
Follow through on thank-you notes to alumni participants.
Broaden discussions on social media participation later in the year, prioritizing contributions from existing team members where available.