Lecture ten

Logging on to SQ

  • Employees can log on to the SQ system from any device.

Purpose of SQ

  • The primary use of SQ is for managing leave.

Leave Planning

  • Upon logging into SQ, employees can view their leave allocation, which is particularly relevant after one month of employment.
Leave Allocation Details
  • Annual Leave Plan: Employees receive an annual leave plan that evolves over their employment period.
  • After three months of employment at Planet Fitness, employees qualify for applying for annual leave.
  • This is more advantageous compared to many companies that require an entire year of service before allowing leave applications.
Accumulation of Leave Days
  • Each employee starts with 15 days of annual leave after beginning work at Planet Fitness.
  • For every additional year of employment, employees receive an extra day of leave, up to a total of 20 days per year.
Leave Cycle Information
  • The leave cycle commences from the date of engagement and lasts for twelve months.
  • Example: If an employee's cycle begins in January, they will accumulate leave days until the following January.
  • Carrying Over Days: Any unused leave days from the previous cycle are carried over. For instance, if an employee has 8.3 days left from the previous year, this will be noted in the new cycle.
Deadline for Carry Over Leave
  • Employees have a six-month window to use any carried-over leave days after their new cycle starts.
  • Forfeiture of Leave Days: If the carry-over leave is not taken within this period, it may be forfeited unless requested appropriately in SQ.

Managerial Approval for Leave

  • When requesting leave, employees must communicate with their managers.
  • If a manager refuses a leave request, it is essential for the employee to officially apply for the leave via SQ, after which the manager must decline the request, providing a specific reason.
  • This process ensures that HR has a record of all leave applications and refusals, thereby protecting the employee from forfeiting days due to managerial rejection.
Application Process
  • Steps to Apply for Leave:
      - Access the leave section in SQ.
      - Select the type of leave being requested.
      - Specify desired leave dates (e.g., December 24th).
      - Use the leave planner feature in SQ to organize upcoming leave days.

Claims for Reimbursements

  • Staff members might need to claim reimbursement for expenses incurred during work-related travel, such as fuel for company travel or office supplies.
  • Such claims are separate from leave requests and must be documented correctly.
Conclusion
  • Emphasizes the importance of understanding the leave process within Planet Fitness and adhering to the system's requirements.
  • Encourages proactive communication with management regarding leave plans to ensure that employees do not lose entitled leave days due to administrative oversight.