Art and Design Management - Session 7

Design Setup

  • Artist Employee Access:
    • Handled in utilities and employees module.
  • Designs Module Overview:
    • Overview of the designs module.
  • Design Types Setup:
    • Setting up design templates for different types of designs.

Design Scheduling

  • How design scheduling affects production.

Working on Designs

  • Updating design information.

Orders in Progress

  • Sales -> Orders in Progress contains various order types.
  • Statuses indicate design work needed.
  • Salespeople input information that feeds into the master design module.

Master Design Module

  • Found under Designs.
  • Orders have two aspects: getting goods into the shop and assembling artwork.
  • Artwork may already be done, speeding up the process.
  • New designs are added to the designs database.

Creating Designs

  • Designs can be created without a sales order, directly from the design section.
  • Useful for existing customers without new orders.
  • Suitable for in-house designs for own product lines.

Designs Module Overview

  • View All Active: Shows only active designs.
  • View All: Shows every design ever done in the system.
  • Rationale for not deleting designs is to retain information, instead, make them inactive.

Design Listing Information

  • Design Number
  • Design Name/Job Name
  • Customer (if applicable)
  • Design Owner
  • Thumbnail Indicator
  • Attachment Indicator (ATT)
  • Design Type
  • Design Statuses
  • Active Status

Variations of Designs

  • A decimal after the design ID indicates a variation of the design.
  • Variations are often different color schemes for different garment colors.
  • Example: Black logo on white shirts, white logo on black shirts.
  • Two ways to handle variations:
    • Create a variation linked to the original design.
    • Clone an existing design.
  • Variations are attached to the original.
  • Cloned designs are separate.
  • Some users prefer separate designs for clarity in order processing.

Viewing a Design

  • Provides basic information and thumbnails.

Tabs within a Design

  • Variations: Shows variations of the design.
  • Production: Shows the statuses.
  • Royalties: Shows royalty information.
  • Notes: General notes about the design.
  • Attachments: Attachments associated with the design.
  • Proofs: Proofs sent to the customer.
  • Print: Printable forms.
  • Access to these tabs is controlled via access rights.

Access Rights for Designs

  • Located in Utilities -> Employees -> Access.
  • Focus on the design section.

Access Rights Options:

  • Access to the Designs Module.
  • Access to the Design Menu (browse).
  • Record access (all designs).
  • General Controls:
    • Set user as an artist.
    • Add new designs.
  • Allow Design Logging:
    • Record time spent on design.
    • Options to enforce specific design tasks.
    • Options to enforce start and stop times.
    • Otherwise, record total time.
  • Allow design deletion only if not used on a sales order.
  • Edit grid finds.
    • Grid finds used to group designs together for faster access.
    • Useful for frequent customers.
  • Allow design updates from the order itself.
  • Allow master design update from the order.
  • Tab Accesses:
    • Design tab: Full, No Access, or Read Only.
    • Control access to each design tab.
  • Specific Controls:
    • Design deletion: Can be limited to designs not on sales orders.
    • Download thumbnails.
  • Attachment Options:
    • Limit file sizes for attachments.
    • Limit file sizes for thumbnails.

Design Information

  • This is for reference, not actual artwork editing.
  • Illustrator is a design editing software.
  • Shopworks is used to keep track of what was done and provide information to other departments.

Design Types

  • Design types dictate the information displayed on the screen.

Design Templates

  • Design templates are completed by artists.
  • Basic information includes locations and number of colors.
  • Design type dictates the number of initial locations.
  • Design type dictates what information shows up within each location.
  • Design types are customizable.

Design Type Formats

  • Screen Print: Based on colors.
  • Embroidery: Based on threads.
  • Text: A text box for relevant information.
  • Parameter: Create custom parameters of what information to show.

Design Type Settings

  • Located under Company Setup -> Design Types.
  • Four formats: Screen Print, Embroidery, Text, Parameter.
  • Location Behaviors:
    • Number of Initial Locations: When a new design is created.
    • Number of Location Details: Colors.
  • Max Number of Locations: Maximum locations allowed in a design.
  • Max Number of Location Details: Maximum colors.
  • Embellishment Locations
  • Custom Fields:
    • Design specific.
    • Location specific.
    • Detail or location detail specific.
  • Custom field value lists for drop-downs.

Example of Custom Fields

  • Design
  • Location Specific
  • Detail Specific

Statuses

  • Statuses are created for designs.
  • Statuses can be very simple or very complex.
  • Statuses managed like orders.
  • Chronological: Automatically starts with the first status.
  • Checklist: Require checking off each status.
  • Default the first option on design creation.
  • Ignore the first option for the status.

Design Types Setup

  • Edit each detail individually:
    • Embroidery: thread colors.
    • Promotional product: multiple colors.
    • Digital Printing: parameter-based.
    • Direct to Garment: text-based.

Artwork Management

  • Company structure, art manager might assign specific designs to specific employees.
  • The design module can assign designs to specific employees like a production module.
  • Store Finder might generate lists of artwork assigned to each designer.

Working with Designs

  • Add colors to designs.
    • Colors come from settings under production.
  • Stock Inks: standard Wilflex List
  • Stock threads: the Madeira list, other lists available.
  • Can link to a local server.
  • Designs -> Home-> view all
    • add any designs here.
  • Designs -> Home-> add design
    • DTG sample, text box.
  • Designs-> production
    • Add a time log.
    • Assign to particular artist.

Managing Designs

  • Artwork management, design Management
  • separation types (hard coded).
  • Assign to specific artists.

Calenders

  • Designs also have a calendar to coordinate.

Design Production

  • Design module
  • Production Module
  • Calendar.

Order Design Changes

  • Need to change the status back to not being done again to, you know, being back in edits or set approval.
  • Staff can be notified that order is not ready to go out yet.