Haunted Trail Project 1 — Master Grading Rubric & Meeting #1 Summary

Meeting Context

  • Video/Zoom planning session for a high-school Entrepreneurship / Project-Management course
  • Purpose of the call – collaboratively design the master grading rubric (“grading metric”) for Project 1: annual Haunted Trail fund-raiser (occurs on “Family Day” – Fri Sept 26; followed by Middle-School Dance Thu Oct 9, Behind-the-Scenes Fri Oct 10)
  • Participants (partial roll-call heard): Mr B (teacher/facilitator); Nikki (host + scribe for shared Excel); Anaya (student lead for Ops); Simran; Samtak; Jack; Christina; Sloan; Patrick; William; Lizzie; Serena; others in class but silent …
  • Deliverables created live – four-tab Excel sheet (Ops, Finance, Marketing, Management) with:
    • Tasks/Sub-tasks
    • Point weights (each major category worth 100100 pts)
    • Hard “drop-dead” dates (+ partial-credit / deduction logic)

Philosophy & Goals Discussed

  • Rubric acts as:
    • Contract between class & teacher on what will be assessed
    • Project-management roadmap (clear tasks, owners, dates)
    • Accountability tool for current team + institutional memory for future cohorts
  • Key emphasis areas:
    • Profit generation – raise at least $3 000\$3\,000 net (last year $4 000\$4\,000)
    • Quality of trail build (blueprint, test-run)
    • Timely, engaging marketing
    • Volunteer management & reflection on learning

Agreed High-Level Structure (4 × 100100 pts)

  • Operations (100100 pts)
  • Finance (100100 pts)
  • Marketing (100100 pts)
  • Management (100100 pts)
    ( ➜ Grand Total = 400400 course points for Project 1 )

OPERATIONS (detailed grid)

  • Clean-Up (15 pts, All-or-Nothing)
    • Entire trail area fully returned to original condition by Sun Nov 9, 11:59 PM
    • Teacher reserve – will walk site & sign off
  • Final Blueprint (10 pts, Quality-based)
    • Comprehensive layout, scare concepts, Sloan’s “flying monkeys” etc.
    • Due Fri Sept 5, 11:59 PM
    • Late = zero pts
  • Build-Day Sign-Up Sheets (20 pts)
    • Four weekly sign-ups (Mon deadlines: 9/1, 9/8, 9/15, 9/22)
    • Lose 5 pts per missed/late sheet (max –15)
  • Material List & Inventory (15 pts)
    • Complete BOM by Fri Sept 12 (moved up for procurement window)
    • −5 pts per calendar-day late
  • Final Build Complete (30 pts)
    • Everything constructed & décor finalized by Tue Sept 23 (Rosh Hashanah off-day buffer)
    • −10 pts per day after 9/23
  • Final Test-Run + Recorded Walk-Through (10 pts)
    • Guest-POV video, critique & patch list
    • Due Thu Sept 25
    • −5 pts / day late

FINANCE (detailed grid)

  • P&L Statement (10 pts)
    • Standard line-item Profit & Loss covering all three public events
    • Due Fri Oct 17 (one week post final event)
    • −5 pts per day late
  • Profit Goal (90 pts)
    • Target Goal=$3 000\text{Goal} = \$3\,000 net
    • Earned pts = Actual Profit3 000×90\frac{\text{Actual Profit}}{3\,000}\times90 (capped at 90)
    • Computed same day P&L submitted
    • Example – $3,450  ⇒  (3450/3000)×90=103.5\$3,450 \;⇒\; (3450/3000)\times90 = 103.5, but score recorded = 90

MARKETING (detailed grid – Sloan lead)

  • Instagram (16 pts ≈ 4 × 4)
    • Posts from @gcshauntedtrail every Thursday 9/4, 9/11, 9/18, 9/25
    • Missed post = −4 pts
  • Weebly Site (25 pts, Quality-Based)
    • “gcshauntedtrail.weebly.com” – ticket links, FastPass, photos, FAQ, video embed
    • Base version live Tue Sept 9 (for Wed newsletter)
    • Fully fleshed version by Tue Sept 16
    • Teacher pre-review allowed for partial-credit feedback
  • Forum Announcements (20 pts)
    • Two live pitches in Upper-School advisory (“Forum”) – Mon Sept 15 & Wed Sept 24
    • Each missed = −10 pts
  • Poster Campaign (15 pts)
    • Three UNIQUE designs, printed & hung in Upper + Middle School corridors by Fri Sept 12
    • −5 pts per missing / not-hung design
    • Lower-School version must be “friendly” & require new LS Head approval
  • Video Ad (24 pts, Quality)
    • Fun commercial – can feature class members in costume
    • Deadline Tue Sept 16 to allow:
    • Form viewing
    • Possible inclusion on STEM-lab hallway kiosks
    • Embed on Weebly
    • If GCS-News Episode drops too late, clip will still roll in Form & lobbies

MANAGEMENT (detailed grid)

  • Feedback & Reflection (30 pts, Quality)
    • Each student fills Google Form; class debrief; compiled doc to Mr B by Fri Oct 17
  • Volunteer Recruitment (10 pts)
    • Need list of required roles → fill ratio =\frac{\text{# filled}}{\text{# needed}}
    • Target roster locked Fri Sept 19
  • Role Assignment (10 pts)
    • Specific scare zones / queue / ticket / makeup etc.
    • Also Fri Sept 19
  • Volunteer Orientation (20 pts, Quality)
    • Walk-through & safety briefing during class prerun Tue Sept 23
    • Random knowledge spot-checks by teacher
  • Weekly Admin Update Emails (20 pts)
    • Sent every Thursday (9/4 → 9/25) to Div Heads & Ops
    • Each missing = −5 pts
  • Service-Hour Spreadsheet (10 pts, All-or-Nothing)
    • Live Google Sheet – tracks build days & event shifts
    • Finalized & shared by Fri Oct 17

Point-Deduction Logic Summary

  • Unless otherwise stated:
    • Calendar-day late penalties explicitly listed (5 pts/day or 10 pts/day)
    • “All-or-Nothing” tasks → zero if deadline missed or quality unacceptable
    • Quality tasks judged by teacher but pre-check consultations encouraged

Remaining Business / Homework Assignments

  • Next Zoom #2 – Thu July 17, 10 AM
    • Anaya facilitates
    • Two preparatory tasks in shared OneDrive ➜ “Zoom 2 HW” folder:
    1. Mission vs Vision Worksheet
      • Review sample statements from prior classes
      • Each of 5 groups drafts new Haunted-Trail Mission & Vision
    2. Zoom #1 Reflection
      • ~250 words answering provided prompt list (e.g., meeting strengths / areas to improve)
    • Summer-bonus grading – submit before 7/17 meeting = automatic 100 %.
  • Teacher will upload today’s full recording + finalized Excel to shared drive
  • Class autonomy affirmed – agenda time can be reserved (e.g., Weebly preview day)

Key Dates (chronological quick-view)

  • Sat Aug 30 – 1st build day (tents)
  • Sat Sept 6 – Begin interior construction
  • Thu Sept 4 – 1st IG post + 1st admin email
  • Fri Sept 5 – Blueprint due
  • Tue Sept 9 – Weebly base version
  • Fri Sept 12 – Posters up & Inventory list
  • Fri Sept 19 – Volunteer roster & roles
  • Tue Sept 23 – Final Build complete; volunteer orientation; School holiday buffer
  • Thu Sept 25 – Recorded test-run
  • Fri Sept 26 – Family Day public event
  • Thu Oct 9 – Middle-School Dance trail
  • Fri Oct 10 – Behind-the-Scenes tour
  • Fri Oct 17 – Finance close-out, feedback forms, service-hour sheet
  • Sun Nov 9 – Absolute clean-up deadline

Practical / Ethical / Future-Facing Notes

  • Lower-School marketing must avoid “gruesome” imagery – ethics of age-appropriate scare content
  • Reflection component underlines continuous improvement ethos; data will aid next year’s class
  • Profit target balanced with value: funds support class projects & institutional priorities
  • Kiosks project (STEM lab) offers cross-disciplinary collaboration & preservation of school history
  • Transparency with Admin via weekly emails prevents “surprise” complaints (e.g., 2023 rebar issue)

Formulas & Numerics Recap (LaTeX)

  • Profit Goal Points: Score=min⁡(Actual3000×90,  90)\text{Score}=\min\left(\frac{\text{Actual}}{3000}\times90,\;90\right)
  • Calendar-day penalties:
    • Inventory: −5 pts/day-5\,\text{pts/day}
    • Final Build: −10 pts/day-10\,\text{pts/day}
  • Instagram Post loss: −4 pts per missed post-4\,\text{pts per missed post}

Immediate Action Items for Students

  • Nikki – save & distribute Excel rubric (Operations/Finance/Marketing/Management tabs)
  • Everyone – review rubric; email Mr B with objections/edits ASAP
  • Begin gathering media (photos, b-roll) for Weebly & Ad
  • Group-up for Mission/Vision drafting before 7/17
  • Mark personal calendars with build days & deadlines