Priority Sweep System — Master Command Guide

Priority Sweep System — Master Command Guide Overview

This document serves as a comprehensive guide for employing the Priority Sweep method. It provides a structured approach to identifying daily top priorities, incorporating commands, templates, and workflows.

Quick OneLiner Commands

  • Run Priority Sweep for today.
  • Priority Sweep: top 3 from the last 48 hours.
  • Priority Sweep: this week, include emails + Teams + calendar.
  • Priority Sweep: school only.
  • Priority Sweep: show only items with deadlines or people waiting on me.

Full Priority Sweep Prompt Template

Priority Sweep — Identify My Top 3

  • Scope:
    • Timeframe: [today | last 48 hours | this week]
    • Sources: [emails | chats | calendar | notes pasted below]
    • Focus domains: [school | work | PenPro | CS projects | all]

Rules:

  • Score each candidate task on the following metrics:

    • Urgency (0–2)
    • Impact (0–2)
    • Expectations (0–2)

  • Selection Process:

    • Rank the items based on the highest total score derived from adding Urgency, Impact, and Expectations scores.
    • In case of tied scores, break ties by comparing deadlines, then expectations.
    • Exclude low-impact or trivial items from the final selection.

Output format (exactly):

1) Task name — due [date/time] — owner waiting: [name/none]

  • Why now: [1 sentence]
  • Next action: [verb-first sentence]
  • Timebox: [hh:mm–hh:mm today]

2) Task name …
3) Task name …

Also include:

  • Quick wins (≤10 min): [list]
  • Risks/blocks: [list]
  • If nothing urgent, suggest what to prep for tomorrow.

Suggested AddOn Commands

  • Turn these into Microsoft To Do tasks and assign time blocks.
  • Draft replies to unblock items ranked as #1 and #2.
  • Create a 3-bullet status update for each Top 3 task.
  • Make a one-page summary for my advisor/manager.
  • Schedule focus blocks for the top two tasks.

Routine Workflow

  1. Initiate the system: Say: “Run Priority Sweep for today.”
  2. Input relevant data: Paste any relevant emails/chats/notes if needed.
  3. Receive output: Receive Top 3 priorities with designated timeboxes and next actions.
  4. Optional actions: Ask Copilot to create tasks, schedules, or message drafts based on the identified priorities.